SESSION II

Preparation and Upload of Subscriber Contribution

File (SCF)

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Taking through the presentation• Subscriber Contribution – an overview• Utilities and their features• Upload of Subscriber Contribution File (SCF)• Correction file• Views and Reports• Exception Handling

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Preparatory Steps® NSDL

• Ensure that all Subscribers have got PRAN.• Download the File Preparation and File Validation

Utility• PAOs to upload the Subscriber contribution details

in the CRA system• PAOs to transfer the funds to the Trustee Bank• In case of legacy data, ensure that interest payable

to the Subscriber is apportioned into two equal parts along with contribution

• On reconciliation of legacy data, upload the file to the CRA system

Subscriber Contribution

FVUFPU

CRA

2. Digitization

6. Data Transfer

1. Consolidation of Records

NPSCAN

3. Validate File

4. File Upload

7. Submission of CSF &Transfer of funds

5. Generation & Printing of CSF

8. Fund ReceiptConfirmation

Trustee Bank

PAO

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Utilities

• What is a File Preparation Utility (FPU)?

A utility provided by CRA that will assist in preparation of SCF as per the file formats of CRA.

• What is a File Validation Utility (FVU)?A Utility provided by CRA that will verify whether the SCF prepared is as per the file format of CRA.

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FPU and Its Features

• The FPU is a stand alone utility installed on a local machine.

• Connection to Internet is not required for using the FPU.

• FPU will generate the SCF as per the specified CRA file formats.

• FPU is easy to use with excel-type features.

• In FPU, ‘drop downs’ are available for standard inputs.

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FPU and Its Features Contd.

• FPU will perform all structural and format level validations in the file prepared.

• FPU will display error message prompts in case the file is structurally incorrect.

• FPU will allow saving of file at intermediate stages.

• Previous month’s file can be reused for future months.

• User can prepare consolidated SCF or DDO wise separate files.

• File Merger Utility can be used for consolidating NCDDO wise SCF.

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Forthcoming developments:Online FPU template

download by PAO

Key Contents of FPU

• PAO Registration Number• PRAN• DDO Registration Number • Contribution Details – Subscriber and Government• Month & Year of specific Contribution record• Type of contribution

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File Preparation Utility® NSDL

File Preparation Utility® NSDL

Error Message ® NSDL

Creating SCF file® NSDL

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Added features of FPUExporting data from excel ® NSDL

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Added features of FPUUse of Existing File ® NSDL

Controls at FPU Level

• FPU will not accept any record having the same PRAN, DDO, month and ‘Regular’ contribution type.

• FPU will not accept any contribution carrying a negative value.

• FPU will not accept any record which is of type “Arrear” without remarks.

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Is FPU mandatory?

• No, FPU is not mandatory.• The user may also use its own back-office

software for preparation of SCF.• The SCF should be as per the format

specified by CRA.• File format of SCF is available at CRA

website – www.npscra.nsdl.co.in .

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File Validation Utility - Features

• Recheck of all FPU validations• Generation of file for final upload to

NPSCAN• Generation of error report in case of

discrepancy• Appends digital lock to secure the file from

data tampering

It is mandatory to verify the SCF through FVU before uploading to NPSCAN.

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File Validation Utility® NSDL

FVU – Control Sheet® NSDL

• Logon to NPSCAN at www.npscan-cra.com. • Requirement of single I-Pin for SCF Upload• FVU validated SCF to be uploaded • Generation of File Reference Number (FRN)

Upload of SCF to NPSCAN® NSDL

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Contribution Upload ® NSDL

Attaching a File® NSDL

File Reference Number ® NSDL

SCF processing at NPSCAN

• Checks at NPSCAN:oRecheck of FPU & FVU validationsoValidation of active PAO Regn. No, DDO

Regn. No., PRANoValid PAO-DDO mappingoNo record exists for regular contribution

for same PRAN and month

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• Unique Transaction id (13 digits) on successful upload

• System generated receipt – the CSF • PAO to print the receipt for submission to

Bank• Transfer of Funds (cheque /Electronic

transfer etc.) along with CSF

Post Upload Process® NSDL

File status View® NSDL

File status View® NSDL

Workshop for ICARCentral Recordkeeping Agency, NPS

The Batch Id Hyperlink® NSDL

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The SCF uploaded can be of the following status’-First status (immediate after uploading of SCF):• Awaiting fund details – The SCF is accepted at CRA and

Transaction Id is successfully generated but fund confirmation from Trustee Bank is pending. If the fund details are not uploaded by the Trustee Bank for a period of seven days, the status of the file shall be changed to “Not Matched & Booked”

• Rejected – The SCF is rejected at CRA and error response file is generated giving the details of rejection.

Second status (post acceptance of SCF by CRA):• Matched & Booked – The SCF uploaded by the Nodal office and

the fund receipt confirmation uploaded by the Trustee Bank matches and the Matching & Booking Process is successfully completed i.e., pension contribution fund has been allotted for investment.

• Match Failed – The SCF uploaded by the Nodal office and fund receipt confirmation uploaded by the Trustee Bank do not match.

File status view…

Nodal office has to find out the reasons and upload

SCF again

• Nodal office can transfer the funds to the Trustee Bank through the following modes:o Cheque transfer – cheque to be submitted to the

branch of the Trustee Bank along with the Contribution Submission Form.

o Electronic transfer (RTGS/NEFT) – instructions to be given to the bank of the Nodal office to transfer the funds to the Trustee Bank. In the RTGS/NEFT application, the Nodal office has to mention the following details:

City, Bank, Branch, PAO name, account type , Account Name & Number. In remark column – PAO Registration Number allotted by CRA and Transaction id generated on successful upload of SCF are to be entered mandatorily.

Fund Transfer Process ® NSDL

Exceptions in Fund Transfer® NSDL

• Control Pointso Uploading PAO office to ensure that funds are transferred only after

the contribution file is uploadedo The funds transferred to the Trustee Bank should be equal to the

amount mentioned in the Contribution Submission Formo In case of electronic transfer, the relevant transaction ids to be

mentioned at the time of transferring the amount• Impact of wrong fund transfer details

o Matching & Booking happening at a later dateo Late credit effect in the Subscribers account

Correction File® NSDL

Why correction file is required to be uploaded?• User wants to make any change in original file due to

any incorrect data• The original file is in “Match Failed” status

When can the correction file be uploaded?• User can upload a correction file for the original file till

the latter is not in “Matched & Booked” status.

Correction File® NSDL

Possible Errors• Old version of utilities • Incorrect month of contribution• Incorrect type for contribution• Same DDO-Subscriber-month-type combination• Error in contribution amount for the Subscriber• Incorrect PRAN of the subscriber

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Workshop for ICAR

Thank - You

Contact at:Central Recordkeeping Agency, NSDLTrade World, ‘A Wing’, 4th FloorKamala Mills Compound, S. B. MargLower Parel, Mumbai 400 013Tel. No. 2499 4200Fax No. 2499 4974Email id : info.cra@nsdl.co.inWebsite: www.npscra.nsdl.co.in

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Workshop for ICAR

The FPU/FVU can be freely downloaded from www.npscra.nsdl.co.in .

The Path for downloading the FPU/FVU -Downloads--Software Downloads---Utilities----Subscribers Contribution Upload

How to acquire the FPU and FVU? ® NSDL