تطبيقات الحاسوب في المحاسبة البترولية Computer Applications on Accounting & management
Computer Applications Softwares Application in Project Management
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Transcript of Computer Applications Softwares Application in Project Management
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Computer applications
softwares application in Project
management
Made by
Punit chhedaDhruv joshi
Kaivalya mawale
Vishal savla
Rakesh shetty
Sarvesh susvirkar
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What is Project management ?
Sequential completion of activities
and task given in specific time and
cost parameters with standardspecifications
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What is Project Mngt Information
Systems (PMIS) ?
A kind of a system necessary for integrating
multifunctional tasks and for tying schedules ,
costs, and work performance together.
Modern method of project planning and
control require a system to handle information
efficiently
Project management software has a capacity
to help plan, organize, and manage resource
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Advantages of the sophistication of
the software
Scheduling
cost control and budget management
resource allocation
collaboration software
Communication
decision-making
quality management
documentation or administration systems
Today, numerous PC-based project management softwarepackages exist, and they are finding their way into almostevery type of business
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Tasks and Activities
of Applications
Scheduling
To sequence project activities and assign dates and resources to them
The detail and sophistication of a schedule produced by a scheduling
tool can vary considerably with the features provided and the
scheduling methods supported. Scheduling tools may include support for
Multiple dependency relationship types between activities
Resource assignment and levelling
The Critical Path and Critical Chain methods Activity duration estimation and probability-based simulation
Activity cost accounting
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Providing information
Project planning software can be expected to provide
information to various people or stakeholders, and canbe used to measure and justify the level of effort
required to complete the project.
Overview information on how long tasks will take to complete.
Early warning of any risks to the project.
Information on workload, for planning holidays.
Evidence.
Historical information on how projects have progressed
Optimum utilization of available resource.
Cost Maintenance.
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The primary challenge of project
management Applications
Achieve all of the project goals and objectives
The primary challenges are scope, time, quality and budget.
The secondary and more ambitious challenge is to
optimize the allocation of necessary inputs and integrate them
to meet pre-defined objectives.
Scheduling of operational activities to the concern team
Time management and time study
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Example of Project Management Applications
Applications Features
Teamwork Project
Manager
Task lists ,Time tracking, File sharing, Milestones, Message
boards, Notebooks, Integration
Basecamp Multiple projects, File sharing, Time tracking, Write board,Security, Integration
Intervals Task management, File storage, Reporting functions, Client
access, Time tracking, Security, Integration
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The software used in Project
Management and Project life cycle
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Most softwares nowadays break up the
project life cycle in 4 stages
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Project initiation
The softwares help in the above stages of theinitiation stage of the life cycle of project
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Project Planning
After defining the project and appointing the project team,
you're ready to enter the detailed Project Planning phase. This
involves creating a suite of planning documents to help guide
the team throughout the project delivery. The Planning Phase
involves completing the following 10 key steps:
j i
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Project Execution
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Project Closure
Project Closure involves releasing the final deliverables to the customer,
handing over project documentation to the business, terminating supplier
contracts, releasing project resources and communicating project closure
to all stakeholders. The last remaining step is to undertake a Post
Implementation Review to identify the level of project success and note
any lessons learned for future projects.
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Impacts of Software on project
management.
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Issue
In computing, the term issue is a unit of work toaccomplish an improvement in a system. An issuecould be a bug, a requested feature, task,missing documentation, and etc.
For example, OpenOffice.org used to call theirmodified version of BugZilla Issue Zilla. As ofSeptember 2010, they call their system Issue Tracker.
Problems occur from time to time and fixing them in a
timely fashion is essential to achieve correctness of asystem and avoid delayed deliveries of products.
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severity levels
Critical High The bug or issue affects a crucial part of asystem, and must be fixed in order for it to resumenormal operation.
Medium The bug or issue affects a minor part of asystem, but has some impact on its operation. Thisseverity level is assigned when a non-centralrequirement of a system is affected.
Low The bug or issue affects a minor part of a system,
and has very little impact on its operation. This severitylevel is assigned when a non-central requirement of asystem (and with lower importance) is affected.
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Cosmetic
The system works correctly, but the appearance doesnot match the expected one.
For example: wrong colors, too much or too littlespacing between contents, incorrect font sizes, typos,
etc. This is the lowest severity issue. In many software companies, issues are often
investigated by Quality Assurance Analysts when theyverify a system for correctness, and then assigned tothe developer(s) that are responsible for resolving
them. They can also be assigned by system users during the
User Acceptance Testing (UAT) phase.
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Project Scheduling case study
AdHoc Resource Planner and
enTouch.schedule reduce planning time by as
much as 80%
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The Problem
It used to take this industrial manufacturer up to 80hours a month to modify and manage the jobschedule. The scheduling manager would print out acopy of the spreadsheet and mock up changes for an
administrative assistant to make the actual changes. This would take several iterations and constant
updates. In addition, there was no way to easily inserta new job into the schedule when the current jobwould run long, or add a new job to the schedule.
The spreadsheet approach had become cumbersomeand difficult to manage. A new way to manage theschedule had to be found.
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The Analysis
The customers bottom line depended on the timely and efficient
scheduling of heavy equipment trucks and operating crews.
The widely separated job locations and extended planning windows
were significantly affecting job costs and profit margins.
Jobs were often moved from one truck to another truck, whichcaused a bull whip effect on the overall schedule.
For example, if a truck and crew were already in Illinois when a new
job in Illinois hit the queue, it would be beneficial to reassign the
Illinois truck rather than move a truck from Florida to Illinois or
send the Illinois truck out-of-state as originally planned. The
constantly changing schedule due to new business, varying skill
level of crews, and how the trucks were equipped placed it clearly
on the critical path.
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The Solution
By implementing AdHoc Systems Resource Planner in conjunctionwith our enTouch.schedule framework, PSC was able to reduce themonthly schedule management time from 80 hours to less than 16hours about 20% of the original effort
The drag-and-drop user interface of the Resource Planner was used
to move and insert jobs into the current job schedule as theyoccurred. enTouch.schedule was then called from the ResourcePlanner to readjust and update the schedule, which was redisplayedin the Resource Planner.
Using the Resource Planner, the scheduling manager can now printa variety of schedules by truck, type of job, availability of crew, or
by customer. The user interface and the use of colors todifferentiate between the various types of jobs for easierreadability make the management of the job schedule moreintuitive.
H t Ch P j t
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How to Choose Project-
Management Software
When the project is sufficiently complex, we can
use software for a wide variety of tasks,
including storing and retrieving important
information; analyzing and updating that
information; and preparing presentations and
reports that describe the information and results
of the analyses.
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Stand-alone specialty software for project managers.
Word processing: Useful for preparing the narrative portions
of project plans, maintaining a project log, creating progress
reports, and preparing written project communications
(Microsoft Office Word)
Business graphics and presentation: Useful for preparing
overheads and slide shows for project presentations and
developing charts and artwork for written reports and
publications (Microsoft Office PowerPoint)
Spreadsheet: Useful for storing moderate amounts of data,
performing repetitive calculations, running statistical analyses,
and presenting information in chart formats (Microsoft OfficeExcel)
Database: Useful for storing and retrieving large amounts of
data for analysis and presentation (Microsoft Office Access)
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Accounting: Useful for keeping records of project income and
expenses and producing a variety of descriptive and
comparative reports (Intuit QuickBooks) Time and information management: Useful for scheduling
your calendar, maintaining a to-do list, keeping your address
book, and managing your e-mail activities (Microsoft Office
Outlook)
Advantages of Stand alone software
They offer powerful capabilities in their areas of specialty.
You most likely have several packages already on your
computer. People probably know how to use many of the common
specialty packages.
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Integrated project-management
software
Integrated project-management software combines database,spreadsheet, graphics, and word-processing capabilities tosupport many of the activities normally associated withplanning and performing your project.
Advantages
Create a hierarchical list of activities and their components.
Define and store key information about your project,activities, and resources.
Define activity interdependencies
Develop schedules by considering activity durations, activityinterdependencies, and resource requirements andavailability.
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Advantages
Display your plan for performing project
activities in a network diagram.
Display a schedule in Gantt-chart and table
formats.
Assign people to work on project activities for
specific levels of effort at certain times.
Schedule other resources for project activities
at specified times.
Determine your overall project budget .
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Gantt chart example.
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CPM Example
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Types of Softwares
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Microsoft Project
Developed and sold by Microsoft.Compatible with SQL server and Oracle Database
It is designed to assist a project manager in developing
a plan, assigning resources to tasks, tracking progress,
managing the budget, and analyzing workloads.
As resources are assigned to tasks and assignment work
estimated, the program calculates the cost, equal to the work
times the rate, which rolls up to the task level and then to any
summary tasks and finally to the project level.
It has two editions, Standard and Professional.
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Welcom
Welcom has three software plans
Open plan, Cobraand Spider.
Open Plan has advanced scheduling and modeling tools
for resource management.
It integrates company wide information and enablesinformation sharing across multiple projects.
Team members can work on pieces of the project then
roll up information for composite reporting.
Cobra is cost management tool designed to manage andanalyze budgets, earned value and forecasts.
Spider is multi user, multi project web based tool for
viewing and updating project data from Open Plan user
web browser.
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Trakker
Trakker offers a interesting products including tools for
cost management, activity based costing, earned value
management as well as usual planning, budgeting and
tracking tools.
These tools interface with commercial accounting systems
and can be web enabled for use on the internet and
intranet with browsers.
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Primavera
The focus of Primavera EPPM software is to allow
organizations to effectively manage their programs and
projects regardless of complexity.
The software provides end-to-end, real-time visibility of
all corporate information to inform portfolio management
decisions, determine the correct resources, and ensureindividual project teams have the appropriate skills to
complete any given project.
Primavera software includes project management,
collaboration and control capabilities and integrates withother enterprise software such as Oracle orSAPs
ERP systems.
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As of 2012 Primavera enterprise project portfolio
management software products include:
Primavera P6 Enterprise Project Portfolio Management Primavera P6 Professional Project Management
Primavera P6 Analytics
Primavera Portfolio Management
Primavera Contract Management, Business IntelligencePublisher Edition
Primavera Risk Analysis
Primavera Inspire for SAP
Primavera Earned Value Management
Primavera Contractor
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Thank you!!!