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Drawing/ Document/ Source code/ Copyright security and Personal information protection

Document centralization based document security

Smart work environment construction

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Contents

1. Necessity of document centralization/ document security

2. Overview & Features 3. Document Management Functions4. Security Functions5. Customer Case Studies

1. Company Overview

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NETID Co., Ltd.

Yoo, Sang Leol

Software Business | Internet Business

504 KeumMoon Bldg., Yeoksam-ro 148,Gangnam-gu, Seoul 135-929, South korea

TEL : 02-588-0708FAX : 02-588-1012

March 6, 2002

Since March, 2002 ~

ClouDoc

Company name

CEO

Business Area

Address

Phone

Foundation data

Engagement in theSame industry

Product

“ Developers of conscientious software”

NetID

We are working on Solution business through con-

struction a wide Variety of partnership based on

our core technologies like security File server,

Online PC backup,… And we had been putting in a

great Deal Of effort to develop oversea Market

since foundation.

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ClouDocNecessity of document centralization/

document security

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Why Document Centralization?

It is necessary to prevent document loss cost and improve cooperative work efficiency in the organization.

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We need to protect critical assets such as CAD drawings as well as documents.

Why Document Centralization?

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The problems with the legacy methods

Issues Legacy EDMS SolutionsDocument

Centralization

Complexity of administration

Confused category management

Manageable with less effort

Complexity of User I/F

Multi-click is needed.Document property input is

complex.

Simple and systematically induces

document centralization.

Document Centralization level

LowUp to 100%

Centralizaition

Documents are not centralized even though EDMS is already installed.

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Encryption solutions are struggling with application compatibility.

Issues Encryption SolutionDocument

Centralization

Storage Location of the CAD drawings

PC Server

Compatibility withrecent applications

Delayed for some months or years.

Done in some minutes or hours.

Maintenance Cost

Basic maintenance cost+

cost for new Applications

Basic maintenance cost

The problems with the legacy methods

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The problems with the legacy methods

Prevention of information leak by malware only with agent installation on the existing business environment

ItemExisting Network

SeparationNetworkLock

Company network Environment change

Physical networkEnvironment

change required

Physical networkNo environment

change

Business convenience and stability

Two PCs used, remote contact, unstable system

Stable, convenient in the existing PC

environment

Additional cost for software license (e.g. from Microsoft)

Physical separation and SBC cause additional cost.

Not applicable

Financial group can adopt high performance NetworkLock regardless

of CC certification!

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ClouDocOverview & Feature

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product Overview

Unlike web-based EDMS, Windows Explorer I/F and security features are available.

ClouDoc Server

NetworkLock PC Log

PC Security Disk

Safe Zone

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Storing space to separate and protect corporate property documents or personal information documents

Type 1: Manufacturing/ Large company - Corporate property document

product Overview –What’s the SafeZone?

슬림화된문서중앙화

All business documents

Prohibition stored on

the local disk

document centralization usable slimly

Customer

personal

information

General business

documents

PC Security

Disk

Local

Disk

100% Document Centralization

Document centralization > PC Security Disk

Type 2: Finance/Public/Portal - Personal information document

Document centralization >

PC Security Disk

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product Overview – Multi-purpose solution!

Receive the effect of a variety of total corporate solutions from the introduction of just one solution

Safe Zone

온라인첨부 CD

USB 블루투스

인쇄 화면캡처

클립보드

온/오프라인매체유출차단

문서암호화및유출방지

중앙문서함문서관리

PC중앙문서함

DLP

DRM

EDMS

일반영역저장금지

C :＼D :＼

검색 버전관리

자동체크인체크아웃

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product Overview - Standard system VS Non-standard system

Non-standard system has low application compatibility, requiring a separate development for period system interlocking.

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product feature

Hooking disadvantage is overcome by using windows drive.

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product feature – Existing encryption system VS Safe Zone encryption system

Protection of design, video, sound source,and source code as well as CAD drawing and Office document.

Compatible Applications

Development of new version application

Existing encryption system

ClouDocSafe Zoneencryption system

simple setting

within 1~3 days

in average

long development

over several months

programmer

engineer

Office CAD

…

CAD Sourcecode

Videosource

Soundsource Design …

Office

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ClouDocDocument Management Functions

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ClouDocserver

User PC

Windows Explorer

Windows Explorer I/F

Induce voluntary document centralization by local disk style environment

context menu

Local disk style driveI/F is provided

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Mobile supported

Mobile search engine screen

Document management ( I/F with editor, camera, … ) and security functions(Auth/Locate/Encrypt/Remote Delete).

Option Module

Album/Photo/Video (Device Interoperation)

Device registration

View Server Document Drive

File open

Various setups supported

View Server Document Drive

Interact with camera

File open

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Document Categories

Categories(Folders) are created in team drives and you may see only permitted ones.

Plans

Projects

Criteria

Authentication

Team Document Drive Personal Document Drive

Y:\Korea electronics

X:\Personal Document DriveDev. Team

Certificate

Documents

Research

Technical

QOS

Progress

Execute ·Closing

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Document open = Automatic checkout

Automatic checkout only by document open. Automatic check-in for document close..

Automatic check-in/out

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Version Management for documents

Previous files can be restored even though they are overwritten by new ones.

Version Management

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Security

Document leak prevention and access log through encryption

As all access to documentsis recorded as a log in DBMS,it can be used for post audit

Access Log

=Using the same technology

Provides file transfer encryption(SSL) and storage encryption(ARIA)

Encryption of transmission section

Algorithm

Online Banking

Authorization certificate

Log-in

CentralStorage

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External Document Exchange Server

Document exchange with partners under the approval of team managers.

External agencies

The Office

Central Server

DMZ ZONE

External Document Exchange Server

Request for approval for sending out

• Sending Out internal document and requesting for approval

• Copying of the sent out documents and history management

Linkmail

Guest ID Upload

Approval Document

Copy

Download

UploadDocument

Copy

1

2

3

4

1

2

: Document Sent

Introductory remarks

: Document received

Option Module

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ClouDocSecurity Functions

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ClouDoc Safe Zone

PC Security DiskUSB, CD/DVD,

Network DriveFixed Disk Central Server

WCADAi Ps

X

WCADAi Ps

X

Application using local documents ClouDoc Safe Zone

Isolation of business Documentsto the center server

PC control by storage in the center, prohibiting storage except the security disk section

NO DATA

Watermark

Local saveOn-line attachment Printing Screen Capture

Clipboard copy

block block

Transfer prohibited

Of isolated documents

Option Module

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ClouDoc Safe Zone

PC Security DiskUSB, CD/DVD,

Network DriveFixed Disk Central Server

WCADAi Ps

X

WCADAi Ps

X

Application using local documents ClouDoc Safe Zone

Isolation ofpersonal information

Watermark

Local saveOn-line attachment Printing Screen Capture

Clipboard copy

block

Transfer prohibited

Of isolated documents

Personal information documents isolated for Safe Zone will be strictly protected and local documents freely used.

Required is additional development of customized personal information scan solution interlocking.

Allow

KUD H

O

KUD H

O

Watermark

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Using self-protection against cyber-hacking kind of crisis.

Unknown Programs Safe Zone protection

malignant code

virus

?.exe

?

?

?

Allowed Programs

W

Ps

Ai

XCAD

Option Module

Specified applications : Read/Write allowed.

All applications : Read/Write not allowed.

Center Server

PC Security Disk

White List

ClouDoc Safe Zone

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Files and folders can be exported on·offline after approval of team managers.

3. Approval/rejaction of

Release request

* Saved copy of released documents

X: Doc_ Export

4 . Only approved files, folders

released

ClouDocServer

Department Head

Employee

Approval procedures for file and folder export 1 . Non-approved

documents cannot released

• Netwotk• Local Disk• CD/DVD• USB• ….

5. Carry Out

online

Offline

Option ModuleClouDoc Safe Zone

2. Request for release of files, folder

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NetworkLock

We use only one PC and provides network separation by network filtering.

Option Module

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Internet is blocked in intranet mode. Intranet is blocked in Internet mode.

Intranet Mode Internet Mode

Internet

Groupware/ERP

ClouDoc Drives

Groupware/ ERP

Groupware/ ERP

X : Share Drive

Y : Team Drive

Z : Personal Drive

NetworkLock Option Module

X : Share Drive

Y : Team Drive

Z : Personal Drive

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NetworkLock

Two more effects as well as preventing ‘data leak by malicious codes’.

Option Module

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PCLOG

'Control/Alert/Record/Statistics' for 'Fixed, USB, Network and ClouDoc drives'.

Option Module

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ClouDocCustomer Case Studies

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Executives can check documents in real time

ClouDoc Effects

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You can achieve high ROI by time saving and active collaboration.

ClouDoc Effects

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Disk IO filtering and document export policies protect office documents and CAD drawings.

ClouDoc Effects

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Perfect information protection from mobile and internet services.

ClouDoc Effects

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ClouDoc Effects

Security & work productivity improvement with Cloud storage based network separation

Simple storage

PC

Safe business environment construction with document centralization NetworkLock

Cloud storage(ClouDoc)

PC

PC storage prohibited

Internet modeIntranet mode

AS-IS

TO-BE

Cloud Storage

[Situation]Necessity of safe education environment to protect student's personal information and important information from intelligent cyber attack

[Solution]Internet blocking based on the white list by document centralization Networklock

[Benefit] Network conversion with one PC has brought user convenience and security enhancement.

Introduction of 'ClouDoc' Networklock to Inchon Metropolitan City Office of Education

-Network Times, October 2014-

Perfect information protection from mobile andinternet services.Realization of network separation environment with NetID

‘ClouDoc’… Enhanced work efficiency by supporting Smartwork

Simple function central file storage space

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Customer Case Studies

Stable smart office document centralization solution used by large companies!

Customers having over 500 users and large customers Overseas

100 user

5,000 user

1,000 user

400 user

550 user

600 user

1,200 user

500 user

3,000 user

1,000 user

1,000 user

700,000 user

100 user

1,600 user

380 user

500 user

1,800 user

Full school staff

2.000 user

2,000user

500 user

1,000 user

500 user

School members

ClouDocIncrease corporate value

with document centralization