Collaborating for a Successful Masterplan:

Art or Science?

• Identify Shared

Values and Goals

• Imagine the

Future

• Define Priorities

• Build Excitement

Road Map

Catalyst for Change

Science

ART

Master Plan as a ScienceSCIENCE

Art and Science

• Best Value

• Identify existing and

aspirational peers

• Note challenges and

opportunities

• Understand your peers

– Where they are?

– Where they are going?

Benchmarking

Shifts in Metrics

PAST

PRESENT

Volumes /

FTE

Volumes /

SF

Staff / FTE

% Seats /

FTE

% On Site

Collections /

SF

• Each institution is

unique.

• What metrics are

valuable to your

community?

• Identify how you will use

the data.

Libraries of today…

USER

30%

STAFF

20%

COLLECTIONS

50%

Current Shifts

USER

50%STAFF

25%

COLLECTIONS

25%

31%

58%

11%

41%

45%

14%

56%30%

14%

38%

44%

18%

34%

46%

20%

39%

44%

17%

Program DistributionHow does your Institution Compare?

Princeton: Firestone Library

USAFA:

UND: Hesburgh Library

Rice: Fondren Library

ASU: Hayden Library

Brown: System Wide

User

Collections

Staff

Phase 1

Collection ShiftsMaster Plan as Science

McG

ill

Ca

l P

oly

US

AF

A

No

tre

Da

me

Ric

e

Pri

nt

Co

llecti

on

sBefore

After

Collection ShiftsPercentage of Main Library space occupied by stacks*

UV

M

*Master plan

goals

Data courtesy of McGill

University Libraries, 2015

Collection LocationPercentage of collections stored off-site

Intensity of

Use

Campus CultureStaff Resources

Conservation

Requirements

Filters: How to Decide What Collection

Goes Where, & Why?

Searchability

YEAR 1

YEAR 2

YEAR 3

YEAR 4

YEAR 5

DESIGN

37 | 36

BLDG37

BLDG36

BLDG36CONSTRUCT

37

REDUCE

COLL.

LB | L1

GOV DOCS. | REFERENCE | MICROFILM (50% COLLECTION)

BLDG37

CREATE

SWING

SPACE LB

SHIFT L1

PROGRAM

TO LB

BLDG36

REDUCE

COLL.

L2 | L3

MONOGRAPHS L2 AND L3 (700,000 VOLUMES)

BLDG37

CAVERNS

BUILD OUT

L1 COLLAB

BLDG36

BLDG37

CONSTRUCT

36

CREATE

SWING

SPACE L3

BUILD OUT

L2 RESEARCH

COMMONS

REDUCECOLL.L3 | L4

BLDG36

MONOGRAPHS L3 AND L4 (700,000 VOLUMES)

CAVERNS

BLDG37

BUILD OUT

L3 | L4 BLDG36

BLDG37

BUILD OUT

L0 TECH

COMMONS

RESEARCH

COLL.

Collection Shifts/Logistics

Phase 1

User ShiftsMaster Plan as Science

ACRL Benchmark:

25% of enrollment

• UVA, Alderman

13% - 15%

(~21,000 students)

• Princeton, Firestone: 30%

(~8,000 students)

• Johns Hopkins: 32%

(~20,000 students)

• Harvard : 33%

(~20,000 students)

• Rice University: 30%

• Brown University: 17%

% Seats to Undergraduate FTE

Princeton

Firestone

? Harvard Johns

Hopkins

UVA

Alderman

Rice *Brown

Library SeatingHow does your institution compare?

Space Metrics

Seating: 30-35 ASF / Seat

Collections: Conventional Shelving: 20-22 ASF / DFS

36” min. aisle by ADA (42” recommended)

Compact Shelving: 12 ASF / DFS

Building Efficiency (Net to Gross Ratio)68-70%: 40,000-80,000 ASF

64-68%: 80,000+ ASF

PAST

PRESENT + FUTURE

Collections Seating Staff Space

Business

Incubator

Technology Maker Lab Outdoor

Space/Cafe

GallerySuccess

Center

What’s in a Library?

What has Value?

Institution C

Institution B

Institution A

Engage

Inspire

Make Real

Art

Interactive ModellingEngage

Engage

Storyboarding

Image OlympicsEngage

Before

Before and Afters

Inspire

AfterInspire

Compelling Imagery

Before and Afters

Inspire

Make Real• Socializing • Keeping up Momentum• Marketing • Funding

Keep the Plan Relevant

Loose fit

Strong Framework

“un-programmed” space

Future scenarios

The Tale of 3 Master Plans

Small - Big: Cal Poly University, Kennedy Library

Planning to Build: Notre Dame, University, Hesburgh Library

Making the Case: McGill University Libraries

Robert E. Kennedy LibraryCal Poly, San Luis Obispo

Area Distribution

Gen. Coll.

SCA

Seats

Staff

Area Distribution

Gen. Coll.

SCA

Seats

Staff

Existing (2014)

• Kennedy Library – 208,433 gsf

(159,675 asf)

• 554,000 volumes onsite = 28,000 asf

• SCA = 7,753 asf

• 2,326 user seats = 55,000 asf

• 47 staff = 17,911 asf

Proposed (2018 – 2023)

• Kennedy Library – 208,433 gsf (158,434

asf) + Level 4 Terrace = 2,400 additional

• 357,000 volumes onsite = 18,184 asf

• SCA = 15,103 asf

• 2,767 interior seats = 74,000 asf

• 57 staff @ 180sf/person = 10,260 asf

Program – Metrics Cal Poly Robert E. Kennedy Library

Program Shifts OverviewCal Poly Robert E. Kennedy Library

Zoning: ExistingCal Poly Robert E. Kennedy Library

Zoning: New Cal Poly Robert E. Kennedy Library

Navigation: LayersColor & Materials Tapestry

Navigation: Main Stair

Main Stair

Improve Outdoor Space

Improve Outdoor Space

Level 1

Courtyard Commons

Distributed Computing

Entrance

Entrance

Digital

Lab

Courtyard Commons24 x 7 Digital Scholarship

Collections Collections

Open to Courtyard below

New Pairings:Center for Special Collections & Digital Scholarship

Collections Collections

Open to Courtyard below

Found Space:Reading Room in the Sky

Progress: Courtyard Commons: Outdoor Seating

Progress: Courtyard Commons: Student Study Spaces

“The mission of the library is,

and always has been, to

connect people to

knowledge across time and

space. It is the library’s job to

acquire, preserve, organize

and steward this knowledge in

a way that makes it

accessible for study by

all scholars throughout time.”

- Diane Parr Walker,

Edward H. Arnold University

Librarian

Hesburgh VisionUniversity of Notre Dame

• Advance research & scholarship

• Enrich educational experience & intellectual growth

• Create lasting value by developing digital programs & services

• Transform spaces to foster & inspire intellectual engagement

• Create culture of continuous improvement & service excellence

Strategic ObjectivesHesburgh Library Master Plan

• Expanded Space for Study and Research

• Expanded Center for Digital Scholarship

• Teaching, Research and Collaboration Hub

• Updated Staff Workspace (with expansion capacity)

• Coherent Collection Accommodation (enabled by

new Collections Annex)

• Expanded Rare Books and Special Collections

Center

• Scholars Lounge

EXISTING

PROPOSED

Program Distribution

34%

46%

20%

48%

25%

27%

User

Collections

Staff

Hesburgh LibraryCampus Plan

SCALE IN RELATION

TO DISTANCE

Hesburgh LibraryStadium Overlay

HUMAN SCALE IN

RELATION TO PLACE

Hesburgh Library43 - 1800 SF Ranch House

Existing Building New Destinations

Hesburgh Library

New DestinationsNeighborhoods and Lanterns

Benchmarking Tour

University of Pennsylvania

• Van Pelt-Dietrich Library (Kislak Center for Special

Collections, Weigle Information Commons)

• Fisher Fine Arts Library

• Education Commons

Princeton University

• Firestone Library

• Lewis Science Library

• Marquand Library

• Julian Street Library

Goucher College

Athenaeum

Johns Hopkins University

Brody Learning Commons

Duke University

• Link Teaching and Learning

Center

• The Edge Research Commons

North Carolina State University

James B. Hunt Library

First FloorHesburgh Library Master Building Plan

Second FloorHesburgh Library Master Building Plan

Typical Tower LevelHesburgh Library Master Building Plan

SectionHesburgh Library Master Building Plan

Master PlanCreate a road map!

Phase 1

Phase 1Hesburgh Library

Phase 1

Phase 2Hesburgh Library

Phase 2 –insert renderings

Phase 1

Future PhasesHesburgh Library

Renovation Sequence

Future Phases –insert rendering

FIAT LUXLET THERE BE LIGHT

McGill Library and Archives in the 21st century

• Steering Committee & Communication

Committee

• Student, Faculty, and Staff Focus Groups

• November 2014 Town Hall

• System-wide Visitor Survey

• Faculty Symposium on the Future

• of Academic Research Libraries

• Updates and anonymous feedback

through website

• Publicity through local and campus

• media channels

Listening to the McGill Community

Reason for Visiting the

McGill Library System

(One-day Snapshot Survey)

Space Allocation Across McGill

Library System (2013-2014)

Library Use & Space Allocation

Unique Titles held by

McGill University Library

(Association of

American

Universities)

Stewards of Knowledge

E-Journals, E-Book and Print Loans Use 2007-2013

CollectionsExpanding Digital & Declining Print

Collections Accommodation

• Capital Costs

• Staffing Costs

• Transportation Costs

Collection Storage AlternativesCost / Benefit Analysis

• Retrieval Time

• Carbon Foot-print

ASRS: Automated Storage and Retrieval System “Harvard Model” High Bay Warehouse

Library, Campus, City

PLAN

VIEW

SECTION

VIEW

Zoning Envelope

• 23 m height limit at

Redpath Library

• 30 m height limit

between McLennan

and Redpath Library

• West Limit:

McLennan Façade

• East Limit: Campus

Green

• 30m height by

derogation

Expansion:Regulatory Considerations

Building Recommendations

• Automated Storage and

Retrieval System

• Rebuild 1950’s Redpath

• Extension to McLennan

• Renovations to McLennan

and portions of Redpath Hall

Space Organization Strategy

Character Sketches

Implementation Strategy

Promotional Brochure/ Video

Fly-through

Thought-leader Symposium

Town Meeting

Media

Roll-Out

http://www.mcgill.ca/library/about/fiat-lux

Collaborating for a Successful Masterplan:

Art or Science?