BiNus International Thesis Writing Workshop

Institute of Electrical and Electronics Engineers (IEEE)

English Language Services 4 February 2010

Aim of Workshop

• To give students an overview of the IEEE citation and referencing style while providing an opportunity to experience its use

English Language Services

JOHN HONEYBEN – English Language Services Manager

Email: johnhoneyben@binus.edu

Phone: 720 2222 ext 3203

Mbl: 0813 1596 9960

Website: http://www.binus.ac.id/els/

English Clinic: 3.15pm – 4.15pm, Mon-Fri, by appointment

DEFINITION

plagiarize - to steal and pass off (the ideas or words of another) as one's own: use (another's production) without crediting the sourceto commit literary theft: present as new and original an idea or product derived from an existing source

PLAGIARISM INCLUDES• Turning in another’s work as your own• Copying works or ideas from someone else without

giving credit• Failing to put a quotation in quotation marks• Giving wrong information about the source of a

quotation• Helping someone else to plagiarise

Intellectual Property Rights

Intellectual property rights is a term sometimes used to refer to the legal protection afforded to owners of intellectual capital (their ideas), e.g. books, articles, plays, music, internet info (copyright laws)

This usually extends itself to include the use of the ideas of others for the purpose of profiting from it.

Changing the words of an original source is not enough!!!!

BEWARE!!!! If you have changed the words,

but maintained the basic idea AND have failed to cite the original source,

you have still plagiarized!

www.turnitin.com

WHY IS PLAGIARISM AN ISSUE?

1. (Academically) Dishonest2. Fraudulent (Cheating)3. Stealing (Intellectual Ownership –

copyright)4. Misrepresentation5. Deception

The BiNus Position• To plagiarize or to help another to do so,

constitutes academic dishonesty and may result in such actions as:

– Reduction in grade on assignment– No credit for assignment– Academic probation– No credit for course– Student expulsion– Consult BiNus policy for additional

penalties

CONSEQUENCES

• Financial penalty• Cheating (honesty policies)• Possible legal action (civil suits)• Disgrace - methods used to detect

(plagiarism detection programs)• Distrust of research - Increased plagiarism

in academic environments

AVOIDING PLAGIARISM• Begin work with an outline to guide research• Consider that for copyrighted material

permission MUST be obtained.• Remember that not all Internet information is

free to use. • Be sure that you are not ‘copying’ another’s in

any way. The work must be a reflection of your work and your ideas. That way it’s YOUR article/thesis.

• Know how to include quotations and facts. • Include your bibliography or reference list

• The most important point to remember when trying

to avoid plagiarism in any work is that YOUR IDEAS MUST BE YOUR OWN. It is fine to include the ideas of others if they are thoroughly documented and given credit. However, it is not acceptable to simply use their ideas in a paraphrased way that restates ‘their’ ideas--not yours.

What is Referencing?

• Standardised method of acknowledging sources of information and ideas that are used in an assignment in a way that uniquely identifies its source

Why do we Reference?

• Acknowledge the source of others work

• Avoid plagiarism accusations

• Display a knowledge of current literature

• Demonstrate support for your ideas, opinions and point of view

• Provide examples or evidence to support own research

• Allow readers to follow-up and read cited author’s argument

When do we Reference?

• Within & at the end of the assignment when using:– Direct Quotations

– Facts, Figures, Ideas & Theories – Not common knowledge

– Information rewritten in your own words (paraphrase)

From books, journals, Internet, videos, radio, TV, lecture notes

Purpose of IEEE Style

The Institute of Electrical and Electronics

Engineers (IEEE) Style is used primarily

for publications in engineering,

electronics, telecommunications,

computer science and information technology.

The Institute of Electrical and Electronics Engineers (IEEE) Reference Style

1. In Text Citation

– The major difference between IEEE and other styles is

that IEEE style encloses citation numbers within the text

of a paper in square brackets [1]  rather than as

superscripts1  or in bracketed form (Jones 98), e.g.

One technical writer seems to think, even though IEEE is not an easy style to learn, it is the most useful for prospective engineers to embrace [1].

T

Author-Name Substitution• In the IEEE style, reference numbers are

used to replace the names of authors,

where possible.• However, there is an exception. If citing

a theory, e.g., one should definitely give

the name of the person to whom the

theory is ascribed. (e.g. Newton, Einstein)

Citation Placement

• The note numbers must be placed directly after the reference as opposed to the end of a sentence or clause, unless it would normally fall there.

• Final punctuation should be placed outside of the square brackets.

Multiple References

• Separate citation numbers with commas but no spaces.

[3],[5]• If there is a sequence of three or more citations in a

reference, a single range should be used with a hyphen

to separate the numbers.

e.g. “Similar conclusions were reached by [3], [4], [5].”

might be: ……..were reached by [3-5].”

Handout Flag A (revisited)• Writer’s Block and Getting Started • Read and Identify Short / Long Quotations

Handout Flag B • Pg 102 – Activity A (Good Example)• Pg 102 – Activity B (Read / Identify)

Reference List• List of sources at the end of the work• Reference List – All sources used in your assignment• In Numerical not Alphabetical Order• Double space within and between entries• Indent text after entry 2 or 3 spaces to right of closing square bracket.• Appendices: Each appendix should have its on reference list.

Handout Flag C• IEEE – Sample Reference List

Reference List• 1. Books • 2. Journals• 3. Electronic Sources• 4. Personal communications

Referencing – Books (IEEE)•Book - [Citation Numbers]  Author's Name, Title of book[, edition, editors, translators]. Location: Publisher, Date. Citation Numbers

•IEEE style encloses citation numbers within the text of a paper in square brackets [1]  rather than as superscripts1.  Each citation number in the reference list is also enclosed in square brackets.

Referencing Books –Single Author

• First initial and last name[3] D. Jones, Technical Writing Style, Toronto: Allyn and Bacon, 1998. 

Referencing Books Multiple Authors

• For each author, use initials followed by surname. • List the authors in the order given in the source.

[7] D. Beer, R.F. Martin, and P. Fingle, Photosensory Transduction, New York: Willey, 1993. 

*Note that commas go between each name, and also that "and" comes before the last name in the list.

Referencing Books (IEEE)• Date: 1997. "n.d." [for "no date"] • Enter ONLY the year • If the source gives several dates, use the most

recent one. • Book Title: Enter the full title, as given on the

copyright page • Capitalize all words in the title, except for "of,"

"and," "for," "in" etc.

Referencing – Journals (IEEE)• [Citation Number] Author name[s], "article

title,"journal title , volume number, issue number, month (abbrv.), pages, publication year.

Referencing Journals cont.(IEEE)• Only include information pertinent to your source.  For

example, many professional and academic journals do not have an issue month.  In that case, or when it seems unnecessary, do not include it in your citation.

• [1] K.A. Nelson, R.J. Dwayne Miller, D.R. Lutz, and M.D. Fayer,  "Optical generation of turntable ultrasonic waves," Journal of Applied Physics, vol. 53, no. 2, Feb., pp. 1144-1149.

Handout Flag D• Reference List• Identify Referencing – Book / Journal• Practical Activity

Referencing – E- Sources (IEEE)• Give the author, title, type of medium

(enclosed in brackets), volume and issue number (if on-line journal), page number (if relevant or given), and the year and the month of publication (in parentheses).  Then give the full internet address or the name of the online service provider prefaced by "Available at ".  If not an on-line journal, also put [cited year month day] before "Available at".

Referencing – E- Sources (IEEE) EXAMPLES

• [10] A. Harnack and G. Kleppinger, "Beyond the MLA Handbook: Documenting Electronic Sources on the Internet." Kairos, [Online serial] 1 (2), (1996 Sum), Available at HTTP: http://english.ttu.edu.kairos/1.2/

• [11] P. Curtis, "Mudding: Social Phenomena in text-based virtual realities," [Online document] Aug. 1992, [1996 Aug 30], Available at FTP: parcftp.xerox.com/pub/MOO/papers/DIAC921992

Personnal Communications 1• Personal communications encompass conversations, letters,

interviews, e-mails and telephone conversations.

IEEE style states that you cite only published works, forthcoming published works, and unpublished materials available to scholars in a library, a depository, or an archive.

PERSONAL COMMUNICATIONS

• For interviews or other "non-recoverable" information, no citation number is necessary. This does not mean that an attempt to identify the author is unnecessary, but that it needs to be done in the text itself. "In a personal interview with Bill Gates, he suggested that he would soon rule the world.""In a letter to the author, Professor Mueller detailed his experiences with using this data collection software."

Further Links

• http://standards.ieee.org/guides/style/

• http://www.lib.unimelb.edu.au/cite/ieee/

• http://www.ecf.toronto.edu/~writing/handbook-docum1b.html

Bibliography

http://owl.english.purdue.edu/owl/resource/589/01/

http://www.wooster.edu/psychology/apa-crib.html

http://www.m-w.com/

http://wwwlib.murdoch.edu.au/find/citation/ieee.html

Bina Nusantara Joseph Wibowo Center Program Development

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