AR-System

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INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006

ACCOUNTS

RECEIVABLE

SYSTEM

Ver 2.22 Page 39

ACCOUNTS RECEIVABLE MENU

The ACCOUNTS RECEIVABLE SYSTEM is used to track and manage

the monies owed to a business by its customers. Invoices created by

the ORDER/INVOICING SYSTEM and the CYLINDER CONTROL

SYSTEM can be automatically posted to this module. Payments

received are then posted to the receivables ledger and applied to

outstanding invoices.

Control journals are created each step of the way to monitor the dollars

that pass through this system. Collections are improved through the

use of a variable-period AGING report. Service or nance charges

on delinquent balances can be automatically assessed and statements

printed on your letterhead stationery or custom designed forms for

mailing to the customer.

EDITING PROGRAMS TheEDIT RECEIVABLES DATAprogramisusedtoadd,

change,deleteorviewtransactionsand

informationinthereceivablesdatabase.

TheQUICKVIEWA/RINQUIRYis

anoptimizedversionofafullRECEIV-

ABLESINQUIRYdetailingacustom-

erstransactionhistory.Itisdesigned

forquickaccesstoonecustomers

information.

REPORTS TheRECEIVABLES INQUIRYgives

adetailedreportofallinformation

relatingtoacustomersreceivableshis-

tory.

TheRECEIVABLES JOURNALgivesanumericallistingoftransac-

tionsinthereceivablesdatabasewith

subtotalsbytransactiontype(invoice,

payment,etc.).

TheRECEIVABLES AGINGreport

displaysallopenitems(unpaidinvoices

andunappliedcredits)foreachcus-

tomersaccount.

MONTH END PROCESSING TheFINAL RECEIVABLES JOURNALissimilartothe

regularRECEIVABLESJOURNAL.Itispre-conguredtogive

onlysubtotalsbytransactiontypeforthejustendedpriormonth.

Thisjournalisusedtoverifythemanualcontrollogtoprovethe

integrityofthereceivablesinformation.

TheCREATE SERVICE CHARGEprogramautomatically

computesnance(service)chargesonpastduebalances.

TheRECEIVABLES STATEMENTisaformattedprintoutof

anaccountprintedoncustomformsavailablefromINFONET-

ICSformailingtothecustomer.Variousformats/layoutsare

available.

TheEMAIL/FAX A/R STATEMENTprogramfacilitates

electronictransmissionoftheReceivablesStatementwhenthe

InfoFaxandInfoMailmodulesareinstalled.

TheFINAL RECEIVABLES AGINGissimilartotheregular

RECEIVABLESAGING.Itispre-conguredtoincludeonlytran

actionsdatedthroughtheendofthejustendedpriormonth.This

reportcanberetainedforhardcopyrecord.

MISCELLANEOUS TheFINAL RECEIVABLES INQUIRYissimilartotheregula

RECEIVABLESINQUIRY.Itcanbeprintedforhardcopyrecord

beforepurgingthereceivablesdatabase.

ThePURGE RECEIVABLES DATAprogramisusedtoremov

closeditems(paidinvoicesandchecks)fromthereceivables

database.Onlytransactionsthathavebeeninvoicedandpaidprio

tothepurgedateareremoved.Allopenitems(unpaidinvoicesan

unappliedcredits)aremaintainedindenitely.

TheVERIFY RECEIVABLES DATAprogramisamaintenanc

programtoensureinternalintegrityinthereceivablesdatabase.

RECEIVABLESMENU

ACCOUNTS RECEIVABLE SYSTEM

1729 Gateway Circle, OH 43123 Grove City, OH 43123 Phone 614-875-2006

www.infonetx.com e-mail: [email protected] Fax 614-875-7761

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INFONETICS, Inc. 1729 Gateway Circle Grove City, OH 43123 614/875-2006Ver 2.22Page 40

ACCOUNTS

RECEIVABLE

SYSTEM

EDIT RECEIVABLES DATA

SAMPLEOUTPUT:EDITRECEIVABLESAUDITJOURNAL

TheEDITRECEIVABLESDATAprogramisusedtoadd,

change,deleteorviewtransactionsandinformationinthe

receivablesdatabase.

Usedtopost and apply cash receipts,

over/short payment adjustments, credit

invoices and write-offs.

Customer Contact Name,Telephone,

C.O.D. Status,Special Comment,Last

Payment DateandAmount,Credit Limit,

Budget AmountandCurrent Agingap-

pearonscreen.Customer Notesareview-

able.

Providesview (or review) of open items

(unpaidinvoicesandunappliedcredits)for

anaccount.

Customersopen invoices and unapplied

credits can be viewedaspaymentsare

posted.

Paymentscanbeapplied to a specifc

invoiceforthedollaramountyouchooseor

paymentscanbeautomatically applied to

the oldest invoices.

Payments applied to a specifc invoicecan

bereviewedand/orchanged.

Payment and all other AR history ismaintainedandcanbe

viewedindenitely.

Security permission modestopreventdeletionexceptbyautho-

rizedpersonnel.

Audit journal producedattheendofeacheditingsession.

EDITINGSCREEN:EDITRECEIVABLESDATA

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RECEIVABLE

SYSTEM

Ver 2.22 Page 41

RECEIVABLES JOURNAL

SETUPSCREEN:RECEIVABLESJOURNAL

TheRECEIVABLESJOURNALgivesa

numericallistingoftransactionsintherece

ablesdatabasewithsubtotalsbytransactiotype(invoice,payment,etc.).

Viewtransactionsinnumerical(journal)or

DetailedorSummarymodesavailable.

Application datashowswhichpaymentspai

particularinvoiceandvice-versa.

Reportcanberestrictedtoarangeorsingle

customerthroughanumberofcommonpro

properties,arangeorspecicdateandarang

specicTypeoftransaction.

Outputcanbedirectedtothescreen,.PDF

preview,anyprinter,fax,emailoranetworkeharddriveontheserver.

SAMPLEOUTPUT:RECEIVABLESJOURNAL

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ACCOUNTS

RECEIVABLE

SYSTEM

SETUPSCREEN:QUICKVIEWA/RINQUIRY

QUICK VIEW A/R INQUIRY

TheQUICKVIEWA/RINQUIRYprovidesquickaccesstoacustomers

AccountsReceivabletransactionhistory

withintheselecteddateranges.De-

signedforeaseofuseincreditrating,

theprogramoffersaoption

fromtheCustomerIDeldandispre-

conguredtosendoutputtotheScreen.

SETUPSCREEN:RECEIVABLESINQUIRY

TheRECEIVABLESINQUIRYgivesadetailedreportofall

informationrelatingtoacustomersreceivableshistory.

Completeaccounttransaction history(debits/credits).

Application datashowswhichpayments

paidaparticularinvoiceandvice-versa.

First and last date of business(Open-

Date/CloseDate),creditlimitandbudget

amount.

Days Oldcolumn;Daysoldforeach

transactionandweightedaveragefor

customeroverall.

Days To Paycolumn;Daystopayfor

eachtransactionandoverallweighted

averageforcustomer.

Subtotalsbytransactiontypewithlasttransactiondates(last payment date).

Current Aging TotalswithHigh Credit

Balance.

Reportcanberestrictedtoarangeor

singlecustomerthroughanumberof

commonproleproperties,arangeor

specicdateandarangeorspecicType

oftransaction.

Outputcanbedirectedtothescreen,anyprinter,.PDFpreview,

faxmodem,emailoranetworkedharddrive.

RECEIVABLES INQUIRY

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RECEIVABLE

SYSTEM

Ver 2.22 Page 43

SAMPLEOUTPUT:QUICKVIEWA/RINQUIRY/RECEIVABLESINQUIRY

QUICK VIEW/RECEIVABLES INQUIRY

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ACCOUNTS

RECEIVABLE

SYSTEM

RECEIVABLES AGING

TheRECEIVABLESAGINGreportdisplaysallopenitems

(unpaidinvoicesandunappliedcredits)foreachcustomers

account.

Listsonlycustomersopen items.

Five (5) variable aging categories;currentmonthandeach

previousmonth.

Credits columnseparatesoutunap-

pliedcredits.

Days Oldcolumn;weighteddaysold

averagebycustomerandoverall.

Cansort numericallybycustomerID,

alphabeticallybyname,orevenby

ZIP code.

Canselectonly past due accounts

(forexample,allcustomerswhose

accountsareolderthanagivendate),

and/orforbalances greater than agiven minimum.

Detailed mode:Customer,telephone,

contact,allopenitems,original

amount,daysold,andbalancedue

agedintoappropriateagingcategories

withtotals.

Condensed mode:Customer,tele-

phone,contact,weightedaveragedays

old,andagingtotals.

Reportcanberestrictedtoarangeorsinglecustomerthrough

anumberofcommonproleproperties,arangeorspecicdate

andarangeofspecicTypeoftransaction.

Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,

fax,emailoranetworkedharddriveontheserver.

SETUPSCREEN:RECEIVABLESAGING

SAMPLEOUTPUT:RECEIVABLESAGINGWITHOUTDETAIL

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RECEIVABLE

SYSTEM

Ver 2.22 Page 45

SAMPLEOUTPUT:RECEIVABLESAGINGWITHDETAIL

RECEIVABLES AGING

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RECEIVABLE

SYSTEM

CREATE SERVICE CHARGE

TheCREATESERVICECHARGE

programautomaticallycomputes

service(nance)chargesonpastdue

balances.Unpaidservicechargesmaybecompoundedifdesired.

Servicechargescanbeappliedto

selected customers.

ProducesServiceChargeInvoiceif

desired.

Service charge rate, days past due,

andminimumnancechargecanbe

changedatanytimeifdesired.

SETUPSCREEN:CREATESERVICECHARGE

SAMPLEOUTPUT:CREATESERVICECHARGE

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SYSTEM

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RECEIVABLES STATEMENT

TheRECEIVABLESSTATEMENTisaformattedprintout

ofanaccountprintedoncustomformsavailablefromIN-

FONETICSformailingtothecustomer.Variousformats/lay -

outsareavailable.

Open itemsformatlistsonlyunpaid

invoicesandunappliedcredits.

Activityformatlistsbalancebrought

forwardandalltransactionsforthe

currentperiod(month).

Aged dunningmessagescanbeprinted

tocorrespondtoeachagingperiod.The

appropriatemessage,determinedbythe

oldestopeninvoiceforthatcustomer,

willbeprintedonthestatement.

Fouradvertising linesavailablefor

generaluse.

Canbesorted numericallybycustome

ID,alphabeticallybycustomername,

orevenbyZIP code.

Canberunforonly past due accounts

(forexample,allcustomerswhoseac-

countsaremorethan60daysold),and/orforbalances greater than a given

minimum.

Statementscanbegeneratedindividuallyforonlyselectedcus-

tomers,orinbatch.

Five aging totalsareprintedatbottomofstatement.

Outputcanbedirectedtothescreen,.PDFpreview,anyprinter,

faxmodem,emailoranetworkedharddriveontheserver.

SETUPSCREEN:RECEIVABLESSTATEMENT

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ACCOUNTS

RECEIVABLE

SYSTEM

RECEIVABLES STATEMENT

SAMPLEOUTPUT:RECEIVABLESSTATEMENT

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