How Do the Annual Meeting Programs Come to Be?

Andrew R. La Barbera, Ph.D., H.C.L.D.Lee Boughton, M.A.

AMERICAN SOCIETY FOR REPRODUCTIVE MEDICINE

Overview of ASRM Educational Activities 2016 Postgraduate Course Development 2016 Scientific Program Development Q & A

Webinar Overview

Affiliated Societies◦ SREI, SRBT, SMRU, SRS, SART

Professional Groups◦ NPG, MHPG, LPG, ARM

Special Interest (theme) Groups

Who Are Our Learners?

AESIG EndoSIG FSIG MSIG RISIG

CAMSIG EPSIG GCSIG NutriSIG RMSCBSIG

ChSIG ERSIG HDSIG PAGSIG TSIG

CSIG FPSIG IRMSIG PGDSIG Women’s Council

ASRM Educational Activities

Live◦ Postgraduate courses (didactic, hands-on)◦ Scientific program (lectures, symposia, interactive

sessions, roundtables, abstracts)◦ Workshops, e.g., NICHD◦ Webinars

Online and mobile◦ Postgraduate courses◦ Free-standing modules (physicians, nurses,

laboratory scientists, allied health professionals)◦ Practice and Ethics Committee documents◦ Certificate courses (nursing, andrology,

embryology)

Types of Educational Activities

Physicians (ACCME) Obstetrician-Gynecologists (ACOG) Nurses (NPWH) Embryologists/Andrologists (ABB PEER) Psychologists (APA) Social Workers (NASW) Genetic Counselors (NSGC)

Types of Credits Offered

Based on quantitative gap analysis data Addresses an educational need Documented to improve competence,

performance and/or patient outcomes Linked to a defined planning process Free of commercial influence

◦ No industry employees involved in needs assessment, planning, presentation or evaluation

◦ Planners and speakers prohibited from participating in industry events at the Annual Meeting

◦ Speakers may not receive any remuneration of any type from industry for travel to or participation in the meeting

Requirements for a CME Activity

All CME activities must address documented practice gaps for the learners◦ Diverse groups of learners with different gaps◦ Pre-test assesses pre-activity competence

All CME activities must demonstrate an improvement in competence, performance or patient outcomes◦ Post-test incorporating clinical case-based

questions assesses competence (ability to apply knowledge)

◦ Comparison of pre- and post-test results indicates change in competence

Gap Analysis & Activity Assessment

All planners and presenters must disclose all commercial and financial relationships with manufacturers or distributors of goods or services used to treat patients◦ Does NOT include hospitals, clinical provider

organizations, insurance companies, diagnostic laboratories or government agencies

◦ Disclosures reviewed by Subcommittee for Standards of Commercial Support of the CME Committee conflict resolution

◦ Disclosure made in printed materials and on slide

Disclosure

Postgraduate Program 2016

Multifactorial, inclusive process◦ CME Committee◦ Postgraduate Program Committee◦ Affiliated Societies, Professional Groups, Special

Interest Groups Criteria for a postgraduate course

◦ Addresses an educational need documented by quantitative data

◦ Addresses the competence and skill of the healthcare team – interprofessional education

◦ Specific course objectives that fulfill the need – teaches learners how to do something

◦ Faculty recognized as experts

Planning Process

1. Feb 2015: CME Committee reviews 2013 test performance data to identify gaps in practice and competence

2. Mar 2015: Solicitation of all groups for proposals for collaborative, interprofessional courses

3. Jun 2015: Proposals submitted to ASRM4. Jul 2015: Postgraduate Program Committee

reviews and selects courses5. Sep 2015: Course chairs’ teleconference6. Nov 2015: Faculty/budget worksheets sent to

course chairs7. Dec 2015: Faculty/budget worksheets due to

ASRM

Postgraduate Program Timeline

8. Jan 2016: Agreements sent to faculty9. Feb 2016: Signed agreements due to ASRM10. Mar 2016: Disclosure site launches11. Jun 2016: Faculty upload syllabus materials

for course chair review12. Jul 2016: Syllabus materials downloaded by

ASRM13. Sep 2016: Edited syllabi uploaded to AV;

online pre-test14. Oct 2016: Postgraduate courses15. Nov 2016: Online post-test for CME/CE credit

Postgraduate Program Timeline

PowerPoint with list of references in F&S format

Slide template◦ Consistency of format for online courses

Postgraduate Course Format

Scientific Program 2016

Plenary lectures◦ Selected by President with advice of the members

Symposia◦ Suggestions solicited from Affiliated Societies, Professional

Groups, Special Interest Groups◦ Selected by Scientific Program Committee based on educational

needs identified by CME Committee◦ 19 Symposia, including 3 endowed (Jones, Cha, ABOG), 6

international, 3 NPG, 3 MHPG, 3 ARM Interactive sessions

◦ Suggestions solicited from Affiliated Societies, Professional Groups, Special Interest Groups

◦ Selected by Scientific Program Committee based on educational needs identified by CME Committee

◦ 21 Interactive sessions, including 3 Meet-the-Professors◦ Debates, case presentations, panel discussions, Q&A

Types of Activities

Roundtables◦ 105 apportioned among the 28 Affiliated

Societies, Professional Groups, Special Interest Groups

◦ Presented by ASRM members Abstracts

◦ Abstracts reviewed by panels of 4-8 experts◦ 2 Scientific Program Prize Paper sessions◦ 276 selected by score for oral presentation;

programmed by topic (not by group)◦ 750 selected by score for poster presentation;

programmed by topic

Types of Activities

Multifactorial, inclusive process◦ CME Committee◦ Scientific Program Committee

3 successive program chairs 3 ad hoc consultants Representatives of 5 affiliated societies and 4 professional

groups Criteria for a symposium/interactive session

◦ Addresses an educational need documented by quantitative data

◦ Interprofessional education encouraged◦ Specific objectives that fulfill a need◦ Faculty recognized as experts◦ Interactive sessions truly interactive between “hosts”

and audience

Planning Process

Feb 2015: CME Committee reviews 2013 test performance data to identify gaps in practice and competence

May 2015: CME Committee teleconference to identify educational needs

Jul 2015: Scientific Program Committee teleconference

Jul 2015: Solicitation of all groups for proposals for symposia and interactive sessions

Oct 2015: Scientific Program Committee meeting

Scientific Program Timeline

Nov 2015: Invitations sent to speakers Dec 2015: Solicit nominations from all groups

for roundtable presenters Jan 2016: Call for Abstracts/Videos posted Jan 2016: Roundtable nominations due Feb 2016: Abstract/Video submitter launches Mar 2016: Solicit nominations for abstract

reviewers Feb 2016: CME Committee meeting

Scientific Program Timeline

Apr 2016: Needs assessments, learning objectives, test questions due to ASRM

May 2016: Abstract/video submitter closes May 2016: Abstract review/scoring opens May 2016: Abstract review closes Jun 2016: Abstract notification Sep 2016: PowerPoints uploaded to AV Oct 2016: Annual Meeting

Scientific Program Timeline

Chief Scientific OfficerAndrew La Barbera, Ph.D., H.C.L.D.

alabarbera@asrm.org

Scientific Program AdministratorLee Boughton, M.A.

lboughton@asrm.org

ASRM Education Department

www.asrm.org/presenters

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Questions?