Agenda Cc Hays

Commissioners Court –June 21, 2016 NOTICE OF A MEETING OF THE

COMMISSIONERS COURT OF HAYS COUNTY, TEXAS

This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 21st day of June, 2016, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL

PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public

Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.

CONSENT ITEMS The following may be acted upon in one motion.

A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 1 4 Approve payments of county invoices. HERZOG 2 5-9 Approve Commissioners Court Minutes of June 7, 2016. COBB/GONZALEZ

3 10 Authorize miscellaneous improvements at the Transfer Stations, Wimberley Recycling and Solid Waste Center office and amend the budget accordingly. CONLEY/GARZA

4 11 Authorize the Constable Precinct 1 to utilize vehicle savings for graphics on a transferred 2008 Dodge Charger and amend the budget accordingly. INGALSBE/PETERSON

5 12-13 Approve a transfer request of one vehicle from the Sheriff's Office Fleet to the Juvenile Probation Office. COBB/CUTLER

6 14-28 Approve specifications for RFP 2016-P12 Restoration of Buck Winn Murals and authorize Purchasing Manager to solicit for proposal and advertise. COBB/MAIORKA/JOHNSON

7 29-30 Approve out of state travel for Detective Mark Opiela to attend the Basic Computer Evidence Recovery Course in Hoover, Alabama. COBB/CUTLER

8 31-38 Authorize the County Judge to execute Assignments of Easements and Special Warranty Deeds from Hays County to the Texas Department of Transportation (TXDOT) for Right of Way acquired along the FM 1626 projects. JONES

9 39

Authorize payment for electrical work performed and folding guest chairs purchased for the Historical Commission's Kyle Depot Project in which no purchase order was issued or quotes obtained as per the County Purchasing Policy and amend the budget accordingly. COBB/JOHNSON

10 40 Amend the Historical Commission budget for travel expenses related to the Preservation Texas workshop held in Lubbock Texas. COBB/JOHNSON

11 41 Accept various donations for the Kyle Depot Project and amend the budget accordingly. COBB/JOHNSON

12 42-46 Authorize the County Judge to sign a contract with Argyle Security for installation of security system components in the Transportation Department Building on Yarrington Road and amend the budget accordingly. COBB/BORCHERDING

13 47 Ratify the Office of Emergency Services purchase of a High Profile Vehicle from the Texas Facilities Commission Federal Surplus Program and amend the budget accordingly. CONLEY/SMITH

14 48 Authorize Commercial OSSF Permit at 7400 McGregor (lower system), Dripping Springs, Texas, 78737. WHISENANT/MCINNIS

15 49 Authorize Commercial OSSF Permit at 7400 McGregor (upper system), Dripping Springs, Texas, 78737. WHISENANT/MCINNIS

16 50 Authorize the Local Health Department to purchase a 12,000 BTU mini split AC unit and amend the budget accordingly. COBB/GARZA

17 51-55 Ratify plumbing repairs needed in the Jail Facility Bonding area and amend the budget accordingly. COBB/CUTLER

ACTION ITEMS

ROADS

18 56-102 Discussion and possible action to authorize the County Judge to sign a PSA/Contract with Dannenbaum Engineering for a corridor study and preliminary design of Posey Road and amend the budget accordingly. INGALSBE/CONLEY/BORCHERDING

19 103 Discussion and possible action to approve a resolution regarding a Local Project Advance Funding Agreement with TxDOT for the RM 12 and FM 3237 Intersection Improvements. CONLEY/BORCHERDING

20 104-109 Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond for a 2-year period for The Meadows at Buda subdivision, Sec. 4B. JONES/BORCHERDING

21 110-115 Discuss and possible action to authorize the County Judge to execute Supplemental No. 2 to the Professional Service Agreement with K Friese & Associates, Inc. for professional engineering services on the FM 150 project WHISENANT/JONES

22 116-130 Discussion and possible action to authorize the County Judge to sign a PSA/Contract with LAN, Inc.for a study and preliminary design of improvements to the Hog Creek drainage basin. Amend the budget accordingly. CONLEY/BORCHERDING

SUBDIVISIONS

23 131-134 SUB-526 Breakwater Subdivision (21 Lots). Discussion and possible action to approve final plat. WHISENANT/HAIRELL

24 135 Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to Ronald Hunka, owner of portions of lots 19 & 20 in the Big Country, Section 1 Subdivision. WHISENANT/HAIRELL

MISCELLANEOUS

25 136 Discussion and possible action approve the appointment of Donnie Torres as Reserve Deputy Constable in Precinct 3 to fill a vacant Reserve Deputy Constable position. CONLEY/AYERS

EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice

from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

26 137 Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE

27 138 Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding ongoing or prospective litigation involving Hays County. COBB

28 139 Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court. COBB

29 140

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct 2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 0.960 acres in fee simple and 0.032 acres for a temporary construction easement from property located at 1480 S. FM 1626 owned by Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway improvements. JONES

STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to

open the item when a need for discussion arises.

30 Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. Possible action may follow. COBB/CUTLER

31 Discussion and possible action related to the burn ban and/or disaster declaration. COBB/SMITH/BROWNING

32 Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR. Possible action may follow. COBB

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 17th day of June, 2016

COMMISSIONERS COURT, HAYS COUNTY, TEXAS

______________________________________________ CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request

regardless of when it is received. Braille is not available.

AGENDA ITEM REQUEST FORM

Hays County Commissioners Court Tuesdays at 9:00 AM

Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.

AGENDA ITEM

Approve payment of County invoices.

ITEM TYPE MEETING DATE AMOUNT REQUIRED

CONSENT June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A

REQUESTED BY SPONSOR CO-SPONSOR

Auditor’s Office HERZOG N/A

SUMMARY

4




AGENDA ITEM

Approve Commissioner Court Minutes of June 7, 2016.



LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A


Gonzalez COBB N/A

SUMMARY

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HAYS COUNTY COMMISSIONERS' COURT MINUTES

JUNE 7, 2016 ***** ***** VOLUME V PG 867

STATE OF TEXAS * COUNTY OF HAYS * ON THIS THE 7TH DAY OF JUNE A.D., 2016, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:

ALBERT H. COBB JR COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2

WILL CONLEY COMMISSIONER, PCT. 3 RAY O. WHISENANT JR COMMISSIONER, PCT. 4 LIZ Q. GONZALEZ COUNTY CLERK

AND THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:

Judge Cobb gave the invocation. Judge Cobb led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Cobb called the meeting to order. PUBLIC COMMENTS Kate Shaw – San Marcos resident made a public comment on more low-cost spay and neuter services for pets. 31591 ADOPT A PROCLAMATION DECLARING JUNE 2016 AS JUNETEENTH MONTH IN

HAYS COUNTY Rose Brooks, Ollie Giles, Loraine Burleson, and Constable Pct. 1 David Peterson spoke. A motion was made by Commissioner Whisenant, seconded by Commissioner Conley to adopt a Proclamation declaring June 2016 as Juneteenth Month in Hays County. All voting “Aye”. MOTION PASSED 31592 ADOPT A PROCLAMATION DECLARING JUNE 15, 2016 AS ELDER ABUSE

AWARENESS DAY IN HAYS COUNTY A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to adopt a proclamation declaring June 15, 2016 as Elder Abuse Awareness Day in Hays County. All voting “Aye”. MOTION PASSED 31593 APPROVE PAYMENTS OF COUNTY INVOICES A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve payments of County Invoices in the amount of $1,000,569.27 as submitted by the County Auditor. All voting “Aye”. MOTION PASSED 31594 APPROVE COMMISSIONERS COURT MINUTES OF MAY 31, 2016 A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve Commissioners Court Minutes of May 31, 2016 as presented by the County Clerk. All voting “Aye”. MOTION PASSED 31595 ACCEPT VARIOUS DONATIONS FOR THE KYLE DEPOT PROJECT AND AMEND

THE BUDGET ACCORDINGLY A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to accept various donations for the Kyle Depot Project and amend the budget accordingly. All voting “Aye”. MOTION PASSED 31596 AUTHORIZE THE COUNTY JUDGE TO ACCEPT A GRANT AWARD FROM THE

TEXAS VETERANS COMMISSION IN THE AMOUNT OF $15,000.00 AND AMEND THE BUDGET ACCORDINGLY

On November 17, 2015 the Commissioners Court approved submission of a grant application to the Texas Veterans Commission. The funds will be used to pay court fees associated with the expunction of the veteran defendants' criminal records upon successful completion of the Veteran’s treatment court. The term of the grant is July 1, 2016 to June 30, 2017. Attached is the award and the notice of grant award will be mailed to the agency directly to execute contract. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to authorize the County Judge to accept a grant award from the Texas Veterans Commission in the amount of $15,000.00 and amend the budget accordingly. All voting “Aye”. MOTION PASSED

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VOLUME V PG 868 ***** ***** JUNE 7, 2016 31597 APPROVE UTILITY PERMITS A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve Utility Permit #981 on Sawyer Ranch Road issued to Texas Gas Service as submitted by the Transportation Department. All voting “Aye”. MOTION PASSED Clerk’s Note Agenda Item #8 RE: APPROVE AWARD OF IFB 2016-B04 A/C & HEATING COUNTYWIDE TO COMFORT BOYS AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE CONTRACT – was pulled 31598 APPROVE SPECIFICATIONS FOR IFB 2016-B06 REGULATORY WARNING &

OTHER ROAD SIGNS AND AUTHORIZE PURCHASING MANAGER TO SOLICIT FOR BID AND ADVERTISE

A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to approve specifications for IFB 2016-B06 Regulatory Warning & Other Road Signs and authorize Purchasing Manager to solicit for bid and advertise. All voting “Aye”. MOTION PASSED 31599 APPROVE A TRANSFER REQUEST OF TWO VEHICLES FROM THE SHERIFF'S

OFFICE FLEET TO THE DISTRICT ATTORNEY'S OFFICE The following vehicles are being requested for transfer from the Sheriff's Office Fleet to the District Attorney's Office. Equipment Transfer 2007 Dodge Charger - Fixed Asset #: 16112 2007 Dodge Charger - Fixed Asset #: 15614. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to approve a transfer request of two vehicles from the Sheriff's Office Fleet to the District Attorney's Office. All voting “Aye”. MOTION PASSED 31600 AUTHORIZE COMMERCIAL OSSF PERMIT AT 131 COACHMAN DRIVE, SAN

MARCOS, TEXAS, 78666 Kutsher Holdings is proposing an OSSF to serve a new veterinarian clinic at 131 Coachman Drive. This design will accommodate up to 60 animals and 8 employees. This property is Lot 1B of the Resubdivision of Lot 1 of the Coachman Subdivision. The building will be served by a public water supply. The system designer, Andy Grubbs, R.S., has designed a treatment system, which consists of a pretreatment tank, a flow equalization tank, an aerobic treatment unit, and a pump tank. After treatment, the effluent will be dispersed to a drip irrigation field. The system is designed for a daily usage rate of 600 gallons. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to authorize Commercial OSSF Permit at 131 Coachman Drive, San Marcos, Texas, 78666. All voting “Aye”. MOTION PASSED 31601 AUTHORIZE COMMERCIAL OSSF PERMIT AT 211 DARDEN HILL, DRIFTWOOD,

TEXAS, 78619 RMRB Properties is proposing an OSSF to serve two office/warehouse buildings. This design will accommodate up to 12 employees and 8 visitors daily. This property is a 10.02 acre tract of land and will be served by a private well. The system designer, Hugo Elizondo, P.E., has designed a treatment system, which consists of a pump tank, a flow equalization tank, and an aerobic treatment unit. After treatment, the effluent will be dispersed to a drip irrigation field. The system is designed for a daily usage rate of 280 gallons. A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to authorize Commercial OSSF Permit at 211 Darden Hill, Driftwood, Texas, 78619. All voting “Aye”. MOTION PASSED 31602 APPROVE BID AWARD FOR IFB TO TOTAL DEMOLITION/A-1 DEMOLITION,

AUTHORIZE THE DEVELOPMENT AND COMMUNITY SERVICES DIRECTOR AND OFFICE OF GENERAL COUNSEL TO NEGOTIATE A CONTRACT AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE CONTRACT AND AMEND THE BUDGET ACCORDINGLY

Work will be performed at County owned properties located off of Civic Center loop and Clovis Barker in Precinct 1. A motion was made by Commissioner Ingalsbe, seconded by Commissioner Whisenant to approve bid award for IFB to Total Demolition/A-1 Demolition, authorize the Development and Community Services Director and Office of General Counsel to negotiate a contract and authorize the County Judge to execute the contract and amend the budget accordingly. All voting “Aye”. MOTION PASSED

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JUNE 7, 2016 ***** ***** VOLUME V PG 869 31603 AUTHORIZE THE COUNTY JUDGE TO SIGN A GRANT ADJUSTMENT NOTICE

(GAN) FROM THE TEXAS DEPARTMENT OF PUBLIC SAFETY, 2014 HOMELAND SECURITY GRANT PROGRAM (HSGP) TO ADJUST THE BUDGET AND CLOSE OUT THE GRANT

The grant adjustment notice is to reduce the final grant amount from $23,396.78 to $23,316.63 and to close the project effective May 31, 2016. All necessary items have been purchased. The grant funds support the Hays County Community Emergency Response Teams (CERT) as well as regional CERT needs. A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to authorize the County Judge to sign a Grant Adjustment Notice (GAN) from the Texas Department of Public Safety, 2014 Homeland Security Grant Program (HSGP) to adjust the budget and close out the grant. All voting “Aye”. MOTION PASSED 31604 ACCEPT BOND NO.76122809 FOR STREET AND DRAINAGE IMPROVEMENTS

FOR BELTERRA SUBDIVISION SECTION 15 IN THE AMOUNT OF $529,175.62 The final plat for the Belterra Subdivision Section 15 has been reviewed under the Interlocal Cooperation Agreement with the City of Dripping Springs and has been approved by County staff. While the plat has been approved administratively, formal acceptance of fiscal surety is required by Commissioners Court action. A motion was made by Commissioner Whisenant, seconded by Commissioner Jones to accept Bond No.76122809 for street and drainage improvements for Belterra Subdivision Section 15 in the amount of $529,175.62. All voting “Aye”. MOTION PASSED 31605 NAME A PRIVATE ROAD LOCATED AT 1240 ELDER HILL ROAD AS BRONCO

LANE A motion was made by Commissioner Whisenant, seconded by Commissioner Ingalsbe to name a private road located at 1240 Elder Hill Road as Bronco Lane. All voting “Aye”. MOTION PASSED HOLD A PUBLIC HEARING RELATED TO THE IMPROVEMENTS OF ROADWAYS WITHIN THE RIVER MOUNTAIN RANCH SUBDIVISION (SECTIONS 1-7) AND THE HERMOSA PALOMA SUBDIVISION, WHICH HAS BEEN INCORPORATED INTO THE RIVER MOUNTAIN RANCH SUBDIVISION, IN PRECINCTS 3 AND 4 OF HAYS COUNTY, PURSUANT TO CHAPTER 253 OF THE TEXAS TRANSPORTATION CODE Judge Cobb opened public hearing. Input was received from: James McNeal Kellar, William M. Brown, Estelle Murchison, Patricia Krov, Kirby Hicks, Bart Behrhorst, and Marvin Bottera. Judge Cobb closed public hearing. The HOA of River Mountain Ranch appointed a roads committee that has been working on the Chapter 253 proposal for some time. The subdivision(s) propose improvement and adoption of all or a portion of approximately 11 roads within the subdivision(s). The attached map reflects the affected area, under the proposal. The Director of Transportation will be providing an updated estimate of cost for the improvements needed to bring the roadways up to County road standards. This will be brought back at a later date. Clerk’s Note Court took a break at 10:59 a.m. and reconvened into open session at 11:13 a.m. 31606 CLARIFY AND ADOPT A PROCEDURE FOR ESTABLISHING A LIST OF APPROVED

FIRMS TO PERFORM PROFESSIONAL SERVICES FOR HAYS COUNTY, ON A PER PROJECT BASIS

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Conley to adopt a procedure for establishing a list of approved firms to perform Professional Services for Hays County, on a per project basis. All voting “Aye”. MOTION PASSED 31607 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A RESOLUTION AND SUBMIT A

GRANT APPLICATION TO THE TEXAS WATER DEVELOPMENT BOARD FOR FUNDING TO SUPPORT THE FLOOD MONITORING SYSTEM PROJECT

Hays County Commissioners Court recently approved a contract with Halff and Associates to draft the grant application to the Texas Water Development Board for Low Water Crossing Sensors and the infrastructure to support the system. This system will allow emergency services personnel to monitor weather events more closely through low water crossing sensors and detention basin gauges, provide data to the National Weather Service to provide more timely and accurate predictions, and overall improve the safety of the citizens and visitors of Hays County. This resolution demonstrates the support that Hays County Commissioners Court have for the implementation of this project. This will be a 50/50 matching grant. A motion was made by Commissioner Conley, seconded by Commissioner Ingalsbe to authorize the County Judge to execute a Resolution and submit a grant application to the Texas Water Development Board for funding to support the Flood Monitoring System Project. All voting “Aye”. MOTION PASSED

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VOLUME V PG 870 ***** ***** JUNE 7, 2016 Clerk’s Note Agenda Item #20 RE: EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE PURCHASE, EXCHANGE OR VALUE OF RIGHT OF WAY ALONG PROPOSED FM110 IN PCT 1– was pulled EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT RENEW Court convened into Executive Session at 11:34 A.M. and reconvened into open court at 11:37 A.M. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Conley, Commissioner Whisenant, Judge Cobb, General Counsel Mark Kennedy, Chief of Staff Lon Shell, Intern Kasey Bruce, Victor Garza from GSMP (Economic Development), and Diana Blank from the City of Kyle. No action taken. 31608 EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 OF THE TEXAS

GOVERNMENT CODE: CONSULTATION WITH COUNSEL REGARDING THE PROPOSED AGREEMENT BETWEEN HAYS COUNTY AND CONSTRUCTION MANAGER AT RISK RELATED TO THE PROPOSED JAIL, 911 CENTER, AND LAW ENFORCEMENT CENTER

A motion was made by Commissioner Ingalsbe, seconded by Commissioner Jones to authorize the County Judge to execute an agreement between Hays County and Turner Construction Company, as modified by General Counsel and approved by Chief of Staff and Commissioner for Precinct 1. All voting “Aye”. MOTION PASSED DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY Judge Cobb gave the Hays County Jail report. Hays County’s current maximum jail capacity is 362 inmates. Jail Standards recommends holding approximately 10% of capacity open. That lowers our capacity to 311.The jail’s daily average was 260 and peak was 270 on June 2nd for the week of May 29 to June 4, 2016.The maximum female capacity is 76 inmates. Last week’s average was 59 and peak was 68 on 6/4/2016.The maximum male capacity is 256 inmates. Last week’s average was 201 and peak was 213 on 6/2/2016. Inmate at Guadalupe County: 117; Inmate at Bastrop County: 0; Inmate at Caldwell County: 29; Inmate at Walker County: 0 ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION Burn Ban will remain lifted. County Clerk’s Note Agenda Item #25 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, LAURA HARRIS, HNTB AND ALLEN CROZIER, HDR –was pulled A motion was made by Commissioner Jones, seconded by Commissioner Whisenant to adjourn court at 12:23 p.m.

I, LIZ Q. GONZALEZ, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’

COURT, do hereby certify that the foregoing contains a true and accurate record of the

proceedings had by the Hays County Commissioners’ Court on June 7, 2016.

LIZ Q GONZALEZ, COUNTY CLERK AND EXOFFICIO

CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS

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AGENDA ITEM

Authorize miscellaneous improvements at the Transfer Stations, Wimberley Recycling and Solid Waste Center office and amend the budget accordingly.


CONSENT June 21, 2016 $1,358

LINE ITEM NUMBER 001-716-00.5741

AUDITOR USE ONLY

AUDITOR COMMENTS: See attached budget amendment

PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: BILL HERZOG


Clint Garza CONLEY N/A

SUMMARY 28BThe new office building at the Wimberley Transfer Station site needs electrical work due to PEC requirements. A new meter and riser is required to complete the utility connection. The modular office building will also be tied down to secure the facility in place. Savings within the Transfer Stations operating budget have been identified to fund this request. 29B62B95B128B161B194B227B260B293BBudget Amendment: 30B63B96B129B162B195B228B261B294BIncrease Expense 001-716-00.5741 Misc. Capital Improvements 31B64B97B130B163B196B229B262B295BDecrease Expense 001-716-00.5551 Continuing Ed ($434.00) 32B65B98B131B164B197B230B263B296BDecrease Expense 001-716-00.5714_700 Heavy Eqpt ($924.00)

10




AGENDA ITEM

Authorize the Constable Precinct 1 to utilize vehicle savings for graphics on a transferred 2008 Dodge Charger and amend the budget accordingly.


CONSENT June 21, 2016 $650.00


AUDITOR USE ONLY




Constable Peterson INGALSBE N/A

SUMMARY 28B60B92B124B156B188B220B252B284BThe Constable Precinct 1 office has received a Dodge Charger from the Sheriff's Office that was approved via the Asset Transfer Form and Commissioner's Court on 4/5/2016. This vehicle is in need of graphics to identify as a Constable Pct. 1 vehicle. Savings within the operating budget have been identified to fund this request. 29B61B93B125B157B189B221B253B285BBudget Amendment: 30B62B94B126B158B190B222B254B286BIncrease .5413 31B63B95B127B159B191B223B255B287BDecrease .5713_700

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AGENDA ITEM

Approve a transfer request of one vehicle from the Sheriff's Office Fleet to the Juvenile Probation Office.



LINE ITEM NUMBER N/A

AUDITOR USE ONLY

AUDITOR COMMENTS:



CUTLER COBB N/A

SUMMARY 26B55B84B113B142B171B200B229B258BThe following vehicle is being requested for transfer from the Sheriff's Office Fleet to the Juvenile Probation Office. 27B56B85B114B143B172B201B230B259BEquipment Transfer 28B57B86B115B144B173B202B231B260B2007 Dodge Charger - Fixed Asset #: 15613

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*****THIS FORM IS NOT TO BE USED FOR THE TRANSFER OF COMPUTER EQUIPMENT*****

To be completed by Transferring Department*** ONLY ONE GENERAL FIXED ASSET PER FORM ***

2007 Dodge Charger

Fixed Asset County Tag Number:15613

Serial Number:2B3KA43R77H714593

Department Name:Hays County Sheriff's Dept.

Location:1307 Uhland Road, San Marcos, TX 78666

Transfer agreed to by Elected Official/Department Head:

Date:

TRANSFERRED TO ASSET TO BE HELD AT WAREHOUSEDepartment Name: Received at Warehouse By:

Juvenile Probation

Location: ASSET TO BE HELD AT PURCHASING712 S Stagecoach Tr Received at Purchasing By:

Date:

___________________________

ASSET SOLD IN COUNTY AUCTION ON

Date ________________

To be completed for all transfers of general fixed assets between departments and returned to Auditor

DESCRIPTION OF ITEM (Including Manufacturer and Model Number)

(signature)

*****************************************************************************************************

To be completed by Purchasing Office Only

HAYS COUNTY AUDITOR - GENERAL FIXED ASSET TRANSFER FORM

*****************************************************************************************************

AUDITOR OFFICE USE ONLYFixed Asset System Updated:

(Auction Date)

To be Completed by Department to which asset is transferred

(signature)

To be Completed for assets to be auctioned

----------------------------------------------------------------

Transfer accepted by Elected Official / Department Head

Date _______________Initials ______________

AUDITOR OFFICE USE ONLYAsset Deleted from System After Auction:

Date _______________Initials ______________

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AGENDA ITEM

Approve specifications for RFP 2016-P12 Restoration of Buck Winn Murals and authorize Purchasing Manager to solicit for proposal and advertise.


CONSENT June 21, 2016 Funds are being provided thru contributions, fund raisers, donations etc.

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Maiorka/Johnson COBB N/A

SUMMARY 26B53B80B107B134B161B188B215B242B(See attached specifications)

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AGENDA ITEM

Approve out of state travel for Detective Mark Opiela to attend the Basic Computer Evidence Recovery Course in Hoover, Alabama.


CONSENT June 21, 2016 0

LINE ITEM NUMBER 001-618-00.5551 Continuing Ed

AUDITOR USE ONLY

AUDITOR COMMENTS:



CUTLER COBB N/A

SUMMARY 27B55B83B111B139B167B195B223B251BOut of state travel is needed to send Detective Mark Opiela to attend the Basic Computer Evidence Recovery Training in Hoover, Alabama on July 17-August 19, 2016. This course is a five week course designed to train Law Enforcement officers how to process a computer crime scene in a home or business environment. Detective Opiela will receive hands on training with computer hardware and forensic analysis tools and will also become familiar with techniques for search and seizures, evidence processing and handling and media imaging. Having Detective Opiela attend this training will also provide the Sheriff's Office with an additional person to investigate these types of crimes that occur in Hays County. All fees (registration, hotel and per diem) with the exception of fuel will be funded by the US Secret Service.

29




AGENDA ITEM

Authorize the County Judge to execute Assignments of Easements and Special Warranty Deeds from Hays County to the Texas Department of Transportation (TXDOT) for Right of Way acquired along the FM 1626 projects.


CONSENT June 21, 2016 N/A


AUDITOR USE ONLY

AUDITOR COMMENTS:



Kennedy JONES N/A

SUMMARY 27B55B83B111B139B167B195B223B251BIt has always been contemplated that Hays County would convey the rights it has acquired in new ROW to TXDOT, at the appropriate time. Since the time for conveyance on the Northern project has drawn near, staff recommends granting the County Judge authority to begin making these transfers.

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Notice of Confidentiality Rights: If you are a natural person, you may remove or strike any of the following information from this instrument before it is filed for record in the

public records: your Social Security Number or your Driver's License Number. Page 1 of 4

SPECIAL WARRANTY DEED Date: ___________________________________ Grantor: Hays County, a political subdivision of the State of Texas Grantor’s Mailing Address Hays County, Texas 111 E. San Antonio St., Ste 300 San Marcos, Texas 78666 Grantee: STATE OF TEXAS, acting by and through the Texas Transportation Commission Grantee’s Mailing Address: STATE OF TEXAS Texas Department of Transportation

Attn: Right of Way Administrator 118 E. Riverside Dr. Austin, Texas 78704 CONSIDERATION: TEN AND NO/100 DOLLARS and other good and valuable consideration. PROPERTY (including any improvements): All those certain tracts or parcels of land previously conveyed to Hays County, State of Texas, described in the instruments of record as listed in the attached Exhibit “A”, recorded in the Official Public Records of Hays County, Texas (O.P.R.H.C.Tx); and more particularly described by the metes and bounds in Exhibit “B” to Exhibit “ZZ”, which are attached hereto and incorporated herein for any and all purposes. Grantors reserve all of the oil, gas and sulphur in and under the land herein conveyed but waive all rights of ingress and egress to the surface thereof for the purpose of exploring, developing, mining or drilling for same; however, nothing in this reservation shall affect the title and rights of the Grantee, its successors and assigns, to take and use all other minerals and materials thereon, therein and thereunder. This conveyance is made by Grantors and accepted by the State of Texas subject to the following:

1. Visible and apparent easements not appearing of record.

32

Deed FM 1626 B (North) Hays Co. To State of Texas Rev. 5/20/2016 Page 2 of 4

2. Any discrepancies, conflicts, or shortages in area or boundary lines or any encroachments or any overlapping of improvements which a current survey would show.

3. Easements, restrictions, reservations, covenants, conditions, oil and gas leases, mineral severances, and encumbrances for taxes and assessments (other than liens and conveyances) presently of record in the Official Public Records of the County in which the property is located that affect the property, but only to the extent that said items are still valid and in force and effect at this time.

TO HAVE AND TO HOLD the premises herein described and herein conveyed together with all and singular the rights and appurtenances thereto in any wise belonging unto the County of Hays and its assigns forever; and Grantors do hereby bind ourselves, our heirs, executors, administrators, successors and assigns to Warrant and Forever Defend all and singular the said premises herein conveyed unto the County of Hays and its assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof, when the claim is by, through or under Grantor, but not otherwise, except as to the Reservations from Conveyance and the exceptions to Conveyance and Warranty. IN WITNESS WHEREOF, this instrument is executed on this the ____ day of 2016. GRANTOR: HAYS COUNTY, TEXAS By: Bert Cobb, M.D., County Judge

ACKNOWLEDGMENT STATE OF TEXAS COUNTY OF HAYS This instrument was acknowledged before me on this the day of , 2016, by Bert Cobb, MD, in the capacity and for the purposes and consideration recited herein.

Notary Public, State of Texas

33


Exhibit “A”

FM 1626 B (North)

Parcel No. Grantee Hays County Public Records Information

Acreage

2 Hays County Volume 4333, Page 241 0.528 3 Hays County Volume 4164, Page 409 0.071 4 Hays County Volume 4139, Page 330 0.530 5 Hays County Volume 4164, Page 395 0.025 6 Hays County Volume 4234, Page 405 0.067 7 Hays County Volume 4242, Page 502 0.105 8 Hays County Volume 4402, Page 179 0.530 9 Hays County Volume 4329, Page 566 0.003 10 Hays County Volume 4447, Page 663 0.531 11 Hays County Volume 4333, Page 43 0.003 12 Hays County Volume 4462, Page 615 0.005 13 Hays County Volume 4333, Page 35 0.024 14 Hays County Volume 4267, Page 237 0.003 15 Hays County Volume 4202, Page 670 0.179 16 Hays County Volume 4131, Page 188 0.565 17 Hays County Volume 4510, Page 793 0.729 18 Hays County Volume 4284, Page 176 0.017 19 Hays County Volume 4441, Page 1 0.054 20 Hays County Volume 4282, Page 210 0.008 21 Hays County Volume 4323, Page 693 0.362 22 Hays County Volume 4438, Page 118 0.256 23 Hays County Volume 4406, Page 304 0.614 24 Hays County Volume 4401, Page 755 0.014 25 Hays County Volume 4543, Page 620 0.645 27 Hays County Volume 4566, Page 25 0.224 28 Hays County Volume 4206, Page 44 0.320 29 Hays County Volume 4462, Page 600 0.280 30 Hays County Volume 4304, Page 126 0.127 31 Hays County Volume 4206, Page 36 0.658 32 Hays County Volume 4639, Page 512 1.090 33 Hays County Volume 4470, Page 354 0.305 34 Hays County Volume 4322, Page 785 0.213 35 Hays County Volume 4232, Page 613 0.196 36 Hays County Volume 4232, Page 605 0.199 37 Hays County Volume 4284, Page 784 0.221 38 Hays County Volume 4341, Page 161 1.105 39 Hays County Volume 4299, Page 370 0.515 40 Hays County Volume 4782, Page 657 0.475

34


Parcel No. Grantee Hays County Public Records Information

Acreage

41 Hays County Volume 4299, Page 295 0.261 42 Hays County Volume 4390, Page 742 0.006 43 Hays County Volume 4446, Page 676 0.046 44 Hays County Volume 4341, Page 208 0.012 45 Hays County Volume 4177, Page 391 0.003 46 Hays County Volume 4296, Page 838 3.005 47 Hays County Volume 4179, Page 248 6.490 48 Hays County Volume 4202, Page 772 2.331 49 Hays County Volume 4406, Page 293 0.210 50 Hays County Volume 4406, Page 313 0.170 51 Hays County, Volume 4182, Page 569 1.093 52 Hays County, Volume 4202, Page 786 0.243 64 Hays County Volume 4626, Page 48 0.060 Total 25.726

Exhibit “B” through Exhibit “ZZ” on following pages

35

Notice of Confidentiality Rights: If you are a natural person, you may remove or strike any of the following information from this instrument before it is filed for record in the public records: your Social Security Number or your Driver's License Number. Page 1 of 3

ASSIGNMENT OF EASEMENTS Date: ___________________________________ Assignor: HAYS COUNTY, a political subdivision of the State of Texas Assignor’s Mailing Address Hays County, Texas 111 E. San Antonio St., Ste. 300 San Marcos, Texas 78666 Assignee: STATE OF TEXAS, acting by and through the Texas Transportation Commission Assignee’s Mailing Address: STATE OF TEXAS Texas Department of Transportation

Attn: Right of Way Administrator 118 E. Riverside Dr. Austin, Texas 78704 CONSIDERATION: TEN AND NO/100 DOLLARS and other good and valuable consideration. PROPERTY (including any improvements): All of the right, title and interest in and to those certain drainage easements for highway purposes previously conveyed to Hays County, State of Texas, described in the instruments of record as listed in the attached Exhibit “A”, recorded in the Official Public Records of Hays County, Texas (O.P.R.H.C.Tx); and more particularly described by the metes and bounds in Exhibit “B” through Exhibit “F”, which are attached hereto and incorporated herein for any and all purposes. This Assignment of Easements shall be binding upon and inure to the benefit of the parties hereto, and their respective successors and assigns. IN WITNESS WHEREOF, this instrument is executed on this the ____ day of ____________, 2016. ASSIGNOR: HAYS COUNTY, TEXAS

36

Assignment of Easements FM 1626 B (North) Hays Co. to State of Texas Rev. 5/20/2016 Page 2 of 3 By: Bert Cobb, M.D., County Judge

ACKNOWLEDGMENT STATE OF TEXAS COUNTY OF HAYS This instrument was acknowledged before me on this the _____ day of _______________, 2016, by Bert Cobb, MD, in the capacity and for the purposes and consideration recited herein.

Notary Public, State of Texas

37

Assignment of Easements FM 1626 B (North) Hays Co. to State of Texas Rev. 5/20/2016 Page 3 of 3

EXHIBIT “A”

Parcel No. Grantee Hays County Public

Records Information Acreage

25E Hays County Volume 4543, Page 629 0.048 26E Hays County Volume 4402, Page 188 0.067 28E Hays County Volume 4206, Page 52 0.074 46E Hays County Volume 4284, Page 220 0.375 52E Hays County Volume 4202, Page 796 0.036

Total 0.600

Exhibit “B” through Exhibit “F” on following pages

38




AGENDA ITEM

Authorize payment for electrical work performed and folding guest chairs purchased for the Historical Commission's Kyle Depot Project in which no purchase order was issued or quotes obtained as per the County Purchasing Policy and amend the budget accordingly.


CONSENT June 21, 2016 $6,215

LINE ITEM NUMBER

AUDITOR USE ONLY


PURCHASING GUIDELINES FOLLOWED: NO AUDITOR REVIEW: BILL HERZOG


Kate Johnson COBB N/A

SUMMARY 27B59B91B123B155B187B219B251B283BThe Historical Commission had electrical work performed by Verde Electric ($3,310.30) and purchased folding guest chairs ($2,903.84) for the Kyle Depot Project prior to obtaining the required quotes and purchase orders. Project donations already received will cover these costs. 28B60B92B124B156B188B220B252B284BBudget Amendment: 29B61B93B125B157B189B221B253B285BIncrease - General Supplies - $2,904 30B62B94B126B158B190B222B254B286BIncrease - Misc Improvements - $3,311 31B63B95B127B159B191B223B255B287BDecrease - Contract Services - ($6,215)

39




AGENDA ITEM

Amend the Historical Commission budget for travel expenses related to the Preservation Texas workshop held in Lubbock Texas.


CONSENT June 21, 2016 $1,750


AUDITOR USE ONLY





SUMMARY 28B60B92B124B156B188B220B252B284BThe Historical Commission director and four members attended the Preservation Texas workshop held in May and need additional funds to cover associated hotel and travel costs. Funds are available in the Historical Commission Publication Fund to cover this amendment. 29B61B93B125B157B189B221B253B285BBudget Amendment: 30B62B94B126B158B190B222B254B286BIncrease - Cont Ed - $1,750 31B63B95B127B159B191B223B255B287BDecrease - Contract Services - ($1,750)

40




AGENDA ITEM

Accept various donations for the Kyle Depot Project and amend the budget accordingly.


CONSENT June 21, 2016 $25

LINE ITEM NUMBER 141-676-00.4610 - Kyle Depot Project

AUDITOR USE ONLY





SUMMARY 28B60B92B124B156B188B220B252B284BThe Historical Commission has received various donations for expenses related to the Kyle Depot Project. 29B61B93B125B157B189B221B253B285BBudget Amendment: 30B62B94B126B158B190B222B254B286BIncrease - General Supplies - $25 31B63B95B127B159B191B223B255B287BIncrease - Contributions - $25

41




AGENDA ITEM

Authorize the County Judge to sign a contract with Argyle Security for installation of security system components in the Transportation Department Building on Yarrington Road and amend the budget accordingly.


CONSENT June 21, 2016 $35,807

LINE ITEM NUMBER 020-710-00.5719_700

AUDITOR USE ONLY




Borcherding COBB N/A

SUMMARY 28B60B92B124B156B188B220B252B284BThis project will provide features for exterior and interior security. 29B61B93B125B157B189B221B253B285BBudget Amendment: 30B62B94B126B158B190B222B254B286BIncrease Mixc. Equipment Operating Expenses 020-710-00.5719_700 $35,807 31B63B95B127B159B191B223B255B287BDecrease Road Material and Supplies 020-710-00.5351 - ($35,807)

42

www.argylesecurity.com

Proposal 70-2016-383

Project: Hays County TX Transportation Department

Date: May 11, 2016

To: Logan Delgado Hay County Facility Management 712 S. Stagecoach Trail San Marcos Texas 78666 From: Argyle Security - Service

Brian Hinkle [email protected] 12903 Delivery Drive San Antonio, Texas 78247 Office: (210) 798-2939 Mobile: (210) 859-8253

Project Quote #: 70-2016-383 Argyle Security is pleased to provide this security proposal for your review and consideration. All system components have a

warranty for a period of one (1) year, unless otherwise specified, against all defects in material and workmanship. This proposal

shall remain firm for period of (30) days from the submitted date. Argyle Security payment terms are net (30) days with progressive

billing.

43

2 | P a g e www.argylesecurity.com

Scope of Work

Scope of Work Provide Camera and Network Video Recorder installation 6- Interior 2 megapixel Network IP Camera Domes 9- Exterior Vandal resistant 2 megapixel Network IP Camera Domes 9- Exterior Camera wall mounts 1- Network Video Recorder with 1tb of storage 1- 16 channel POE Network Switch 1- Video Review Station with Monitor Install 6 interior IP camera domes in office area. Install 9 Exterior IP Vandal Resistant wall mounted cameras on the outside of the building to cover the Employee entrances and Visitor entrance. Back parking lot and front parking lot will have cameras as well. All cameras will be connected to a Network Video Recorder. The NVR will provide storage for 30 days of video storage. Multiple viewing stations can be connected to the NVR for remote viewing of the cameras. The NVR will record all camera video. Live video will be viewed from the video review station. Recorded video can be viewed and exported from the Video Review Station. Camera cabling will be run “free air” concealed where ever possible above the ceiling or building supports. Card Access and Door Modifications 4- Card Readers 1- Hirsch Card Access Software 3- Electric Exit devices 1- Maglock for Hall Entrance Door 1- Entrance Door Lock Release button 1-Remote Desk Mounted Door Release Button 1-Hallway Intercom Station 2-Intercom Master Stations 1-Post Applied Window and Frame 7’’ wide by 31’’ tall Replace 3 existing exterior door panic bar locks and replace with electric release panic bar locks. Install 4 new Card Readers on exterior and hall entrance doors. Provide wire mold to encase the control wire running down for the new exterior electric panic bar locks and card readers. Electric panic bar locks will provide free egress from the building. Install new maglock at the front entrance. Install lock release button at front door and at the Reception Desk. Provide new card reader at the front entrance door on the hallway side. Provide Intercom station at the entrance door on the hallway side. Install intercom master stations at the reception desk and office. Cut in new window frame in Exterior Employee entrance door. Viewable glass area will be 7 inches wide by 31 inches tall. Glass will be wire mesh type. Card Access Software will match the software used at the County Government Center. Cards used at Government Center can be programmed into the system at the Transportation Center. Card Access Software will be installed on the same computer used to View the camera NVR system.

44


Exclusions and Clarifications

Installation Requirements: Argyle will provide the necessary installation, termination and programming for the new cameras and door modifications Conduit and Cable: Conduit installation is excluded from this quotation. Warranty: Argyle offers a standard one (1 year) (365 days) warranty on all labor and material included in this project. Components noted to have more than one year of warranty will be warranted by the manufacturer with a [3] year warranty. All system components provided in this proposal are warranted against all defects in material and workmanship. Any existing wire, components, devices or conditions will not be covered in the agreement. Sales Tax: Sales Tax is not included in this proposal, if the facility is Tax Exempt please forward exemption letter for our records. Training: Argyle will provide training to the facility for Administration, Operator and Maintenance Excluded: (if applicable to this installation) Installation of new conduit if needed Repair to existing devices not functioning (quote on cost will be provided) Bond Licensing and permits

45


Project Cost

Total System Cost including:

Material

Design and Engineering

Programming

Fabrication

Installation

Testing and Training

Travel and Labor

TOTAL PROJECT COSTS:

Camera and NVR installation: $21,627.00

Card Readers, Intercoms and Door Modifications: $14,180.00

Grand Total: $35,807.00

Thank you for allowing Argyle Security the opportunity to participate in this project. If you would like us to proceed with the scope of work as outlined in this proposal, please sign below and fax directly to our office.

Sincerely,

Brian Hinkle Service Manager Argyle Security AUTHORIZED SIGNATURE

By signing below, I accept this proposal and agree to the Terms and Conditions contained herein.

CUSTOMER NAME DATE

X

AUTHORIZED SIGNATURE PRINTED NAME/TITLE

46




AGENDA ITEM

Ratify the Office of Emergency Services purchase of a High Profile Vehicle from the Texas Facilities Commission Federal Surplus Program and amend the budget accordingly.


CONSENT June 21, 2016 $7,500

LINE ITEM NUMBER 001-656-00.5713_700

AUDITOR USE ONLY

AUDITOR COMMENTS: See attached budget amendment.



Kharley Smith CONLEY N/A

SUMMARY 28B59B90B121B152B183B214B245B276BOn May 10, 2016 the court authorized the OES department to execute a bailment agreement with the Wimberley Fire & ESD #4 and to research options for a High Profile Vehicle to be maintained by the Wimberley Fire & ESD #4 and used throughout the County for emergency situations. The OES Director has researched options and found a 5 Ton 6x6 Military Cargo Truck through the Federal Surplus Program. Funds were encumbered and the purchase order sent to the Texas Facilities Commission on 6/14 in order to hold the vehicle until court approval could be obtained. This equipment will be beneficial during search and rescue/recovery as well as natural disasters such as fire/flooding events. 29B60B91B122B153B184B215B246B277BPotential Funding Source: 30B61B92B123B154B185B216B247B278BCounty-Wide Contingencies

47




AGENDA ITEM

Authorize Commercial OSSF Permit at 7400 McGregor (lower system), Dripping Springs, Texas, 78737.



LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Roxie McInnis, Development Services Manager WHISENANT N/A

SUMMARY 26B54B82B110B138B166B194B222B250BHill Country Casitas is proposing an OSSF to serve 5 short-term rental cabins and a pavilion. This OSSF will be the lower system on the property. This 13.00 acre tract of land is Lot 15B1 in the Hurlbut Ranch Subdivision. The lot will be served by a public well. 27B55B83B111B139B167B195B223B251BThe system designer, Danny Gonzales, R.S., has designed a treatment system which consists of a pretreatment tank, a flow equalization tank, an aerobic treatment unit, and a pump tank. After treatment, the effluent will be dispersed to a drip irrigation field with a maximum daily usage rate of 1000 gallons.

48




AGENDA ITEM

Authorize Commercial OSSF Permit at 7400 McGregor (upper system), Dripping Springs, Texas, 78737.



LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Roxie McInnis, Development Services Manager WHISENANT N/A

SUMMARY 26B54B82B110B138B166B194B222B250BHill Country Casitas is proposing an OSSF to serve 10 short-term rental cabins. This OSSF will be the upper system. This 13.00 acre tract of land is Lot 15B1 in the Hurlbut Ranch Subdivision. The lot will be served by a public well. 27B55B83B111B139B167B195B223B251BThe system designer, Danny Gonzales, R.S., has designed a treatment system which consists of a pretreatment tank, a flow equalization tank, an aerobic treatment unit, and a pump tank. After treatment, the effluent will be dispersed to a drip irrigation field with a maximum daily usage rate of 1000 gallons.

49




AGENDA ITEM

Authorize the Local Health Department to purchase a 12,000 BTU mini split AC unit and amend the budget accordingly.


CONSENT June 21, 2016 $3200

LINE ITEM NUMBER See Budget Amendment below

AUDITOR USE ONLY

AUDITOR COMMENTS:



Garza COBB N/A

SUMMARY 27BThe AC unit will be utilized to control the climate inside an existing storage shelter located at 2171 Yarrington Road. The requested amount will also cover the expense of electrical hookup to the shelter. Funds from the DSHS CPS/OT- Unique grant will be utilized to make this purchase. 28B61B94B127B160B193B226B259B292BBudget Amendment: 29B62B95B128B161B194B227B260B293BDecrease Expense 120-675-99-095.5391 Miscellaneous ($1600.00) 30B63B96B129B162B195B228B261B294BIncrease Expense 120-675-99-095.5719_400 Capital Equipment $1600.00 31B64B97B130B163B196B229B262B295BDecrease Expense 120-675-99-095.5211 Office Supplies ($1600.00) 32B65B98B131B164B197B230B263B296BIncrease Expense 120-675-99-095.5719_400 Capital Equipment $1600.00

50




AGENDA ITEM

Ratify plumbing repairs needed in the Jail Facility Bonding area and amend the budget accordingly.


CONSENT June 21, 2016 $7,243


AUDITOR USE ONLY




Gary Cutler COBB N/A

SUMMARY 28B64B100B136B172B208B244B280B316BEmergency repairs were needed to address a water leak in the lavatory drain in the Jail Bonding Area. These repairs needed to be completed in order to maintain a safe and clean environment. 29B65B101B137B173B209B245B281B317BAttachment: TDIndustires SOW/Quote 30BTCPN Contract: R150501-TX-10647 31B67B103B139B175B211B247B283B319BFunds were budgeted during the FY 2016 budget process in County Wide ($250k) for miscellaneous capital improvements for the Jail as needed. To date a total of $245,531 has been used for security panel upgrades, a replacement dishwasher (upgraded) and Kitchen Drain Line repairs, leaving an available balance of $4,469 for this repair. Salary savings within the Jail Operating budget will fund the difference needed. 32B68B104B140B176B212B248B284B320BBudget Amendment: 33B69B105B141B177B213B249B285B321BDecrease Co Wide - 001-645-00.5399 - ($4,469) 34B70B106B142B178B214B250B286B322BDecrease Jail Salaries - 001-618-03.5021 - ($2,774) 35B71B107B143B179B215B251B287B323BIncrease Jail Improvements - 001-618-03.5741 - $7,243

51

- 1 -

Company: Hays County Jail Contact: Tom Hackney

Address: 1307 Uhland Road Phone: 512-865-7626

San Marcos, TX 78666

Date: 06.16.16 Email: [email protected]

Dear Tom, TDIndustries, Inc. is very pleased to have the opportunity to provide pricing for the above referenced property. Please find listed below the scope of work that will be performed. Scope: Replace the Cast Iron Tee in the Wall for the Lavatory Drain

TCPN R150501-TX-10647

• TDI proposes to replace the cast iron tee in the wall for the lavatory drain. • TDI also proposes to jack hammer up the floor and repair the drain for the toilet from the cast iron 90

upwards. • This is in the restroom behind the reception area. TDI will reset the fixtures after the repairs to the walls

and floor are made. • The concrete slab is to be poured back by us. TDI will not repair any walls or repaint the floor, or any

other repairs. TDI will not repair floors outside the restroom. • TDI will use the existing toilet, flush valve, and lavatory. • TDI will do our best to keep the dust to a minimum, but do to where we are working it's going to be very

difficult. NOTE: Work will be performed during normal hours.

Total Price for Labor and Materials -----------------------------------------------------$ 7,243.00 • Sales Tax Not Included.

Limited Warranty: 1. EQUIPMENT/PARTS WARRANTY: Manufacturer’s Warranty Five Year Warranty Compressor 2. WORKMANSHIP WARRANTY: 90 Day Warranty or One Year Warranty Clarifications, Exclusions and Terms: Please see attached. Thank you very much for the opportunity to provide pricing for the work listed above. Please contact me at the numbers listed below if you have any questions or need further information.

RESPECTFULLY SUBMITTED BY TDINDUSTRIES By: Pam Trottier /John Gould

Direct Dial #: 512-739-6347 Date: 06.16.16

ACCEPTANCE OF PROPOSAL P.O.#:

Customer Name: Signature: Date:

TDIndustries is licensed and regulated by the Texas Department of Licensing and Regulation P.O. Box 12157 Austin, TX 78711 1-800-803-9202 or 512-463-6599 Texas State Board of Plumbing P.O. Box 4200-4200 Austin, TX 78765 800-845-6584

52

- 2 -

Net due upon receipt of invoice. Please Remit Payment to: P.O. Box 300008, Dallas, TX 75303-0008

2701 Gattis School Rd., Bldg A, Suite 101, Round Rock, TX 78664 - 512-310-5060, Fax #512-310-5069 License # A/C TACLA00027827C, Plumbing M-21115, Electrical TECL-21229

53

- 3 -

Clarifications: • This proposal is based on performing work during normal working hours and at normal wage rates paid by TDIndustries, Inc.

• Price is based on the assumption that the structure is of sufficient strength that all piping, duct and equipment can be supported from it.

• Proposal is based on permits being secured under the Uniform Building Code by the General Contractor.

• All pricing is based on award of mechanical contract and project start not later than 30 days from the date of this proposal.

• TDIndustries, Inc. assumes no responsibility for existing services / conditions, their quality and/or performance.

• TDIndustries, Inc. assumes no responsibility for condition of utilities or parking lots/roadways above or below grade.

• TDIndustries disclaims any responsibility for incorrect data contained in the plan, specs and/or engineering data.

• Proposal is based on use of building elevators if applicable.

• This quote is based on Standard Time labor.

• Any pre-existing conditions (gas pressure, electrical, structural).

• Any additional work not listed in the scope above will require written authorization by the customer before TDIndustries, Inc. can proceed.

Exclusions: • Payment or Performance Bonds, taxes, and permit fees.

• Additional work required to meet OSHA or ADA standards.

• Repairs or modifications of existing mechanical equipment or systems.

• Preventive and required maintenance during first year.

• Sheetrock or concrete cutting, removal or patching of any nature.

• Structural work including demolition.

• Existing valves must close and hold.

• Ceiling removal or replacement.

• Upgrade of existing systems to meet local codes (floor x-rays for concealed conduits or post tension cables). TDIndustries, Inc. will exert reasonable effort to locate conduit and cable. Any repairs are the owner’s responsibility.

• Asbestos abatement or disposal of hazardous waste.

• Cleaning or painting of existing grilles.

• Insulation of existing un-insulated ductwork.

• Modifications of existing ductwork and piping due to conflict with new structural/architectural/mechanical modifications.

• Rock excavation.

• Painting, cutting or patching of drywall or block walls, or pavement for incoming services.

• Inertia bases pouring frames for pumps.

• Automatic fire sprinkler system.

• Electrical temperature control, interlock, disconnect and power wiring.

• Motor starters for mechanical equipment and air handling units.

• Energy management system or EMS tie in.

• Access door installation in walls or ceiling.

• Gas piping including removal.

• Smoke detectors, dampers or smoke ventilation other than stair pressurization.

• Painted sheet metal blank offs between slot diffusers.

• Openings or revisions to openings through steel beams in the building for mechanical penetrations.

• Openings or revisions to openings in core walls for mechanical penetrations.

• Steel roof framing which may be required for roof mounted equipment, fans or roof drains.

• Air handling units support platforms.

• Roofing work including cutting roof deck or leveling roof curbs.

54

- 4 -

• TDIndustries, Inc. warrants its workmanship for sewer & drain cleaning for a period of 24 hours from the date of completion. Any foreign material retrieved from sewer or drain will discharge warranty and incur additional costs for clearing stoppage.

Standard Terms and Conditions THIS PROPOSAL IS EXPRESSLY CONDITIONED UPON THE TERMS AND CONDITIONS CONTAINED OR REFERRED TO HEREIN, INCLUDING THOSE CONTAINED IN ANY ATTACHMENTS HERETO. 1. TDIndustries, Inc. liability on any claim for loss or

damage arising out of this contract or from the performance or breach thereof or connected with the supplying of any labor, equipment, goods or material hereunder, or their sale, resale, operation or use, whether based on contract, warranty, tort (including negligence) or other grounds, shall not exceed the price allowable to such labor, equipment, goods or material, or part thereof involved in the claim. TDIndustries, Inc. shall not, under any circumstances, be liable for any labor charges without the prior written consent of TDIndustries, Inc. TDIndustries, Inc. shall not, in any event, be liable, whether as a result of breach of contract, warranty, tort (including negligence), or other grounds, for special, consequential, incidental or penal damages, including, but not limited to, loss of profits, revenues, loss of the product or any associated product, cost of capital, cost of substitute products, facilities or services, downtime costs or claims of the Customer for such damages. If TDIndustries, Inc. furnishes Customer with advice or other assistance which concerns any labor, equipment, goods, or material furnished hereunder, or any system or equipment in which of such equipment, goods or material may be installed, and which is not pursuant to this contract, the furnishing of such advice or assistance will not subject TDIndustries, Inc. to any liability, whether based on contract, warranty, tort (including negligence) or other grounds.

2. If TDIndustries, Inc. encounters asbestos, polychlorinated

biphenyl (PCB) or other hazardous substances on the site, TDIndustries Inc. will stop work and report the condition to the owner or owners’ representative. TDIndustries, Inc. will not resume work in the affected area until the asbestos, PCB’s or other hazardous substances has been removed or otherwise controlled so that it does not pose a health or safety threat.

3. Any installation dates given in advance are estimated. Installation will be made subject to prior orders with TDIndustries, Inc.. TDIndustries, Inc. shall not be liable for failure to perform or delay in performance hereunder resulting from fire, labor difficulties, delays in usual sources of supply, major changes in economic conditions, or, without limitation by the foregoing, any cause beyond TDIndustries, Inc. reasonable control.

4. On arrival of any equipment, goods or material at the shipping

address specified on the reverse side hereof, Customer shall assume all risk of loss or damage to such equipment, goods or material.

5. In the event Customer requires TDIndustries, Inc. to delay

shipment or completion of the work under this proposal, payment pursuant to this proposal shall not be withheld or delayed on such account. TDIndustries, Inc. shall have the right to deliver any portion of the equipment, goods or material to be furnished hereunder and to bill Customer therefore, and Customer agrees to pay for the same in accordance with terms of the payment hereof upon notification that such shipment is ready for delivery, notwithstanding the fact that Customer may be unable to receive or provide suitable storage space for any such partial delivery. In such event, such portion of the equipment, TDIndustries, Inc. may store goods or material ready for shipment at Customer’s risk and expense.

6. The amount of any past, present or future occupation, sales, use,

service, excise or other similar tax which TDIndustries, Inc. shall be liable for, either on its own behalf or on behalf of Customer, or otherwise, with respect to any equipment, goods, material or service covered by this proposal, shall be in addition to the prices set forth herein and shall be paid by Customer.

7. If the equipment, goods or material furnished hereunder requires

the use of water or steam, recirculated or otherwise, TDIndustries, Inc. shall not be liable for the effect of its physical or chemical properties upon said equipment, goods or material.

8. All skilled or common labor which may be furnished by the

Customer shall be considered and treated as Customer’s own employees, and Customer agrees to fully protect and indemnify TDIndustries, Inc. against all claims for accidents or injuries to such employees in the course of the work, or to any person or persons through the negligence of such employees.

9. No oral representations are binding upon TDIndustries, Inc.

unless reduced to writing and signed by an authorized representative of TDIndustries, Inc. All changes to this contract must be in writing.

55




AGENDA ITEM

Discussion and possible action to authorize the County Judge to sign a PSA/Contract with Dannenbaum Engineering for a corridor study and preliminary design of Posey Road and amend the budget accordingly.


ACTION-ROADS June 21, 2016 $547,353.68

LINE ITEM NUMBER 020-710-00.5448_008

AUDITOR USE ONLY

AUDITOR COMMENTS: See attached budget amendment.



Borcherding INGALSBE CONLEY

SUMMARY 28B61B94B127B160B193B226B259B292BThis project will recommend specific improvements to Posey Road between Hunter Road and IH35 and will investigate the need for an extension to Centerpoint Road and beyond to Hwy 123. 29B62B95B128B161B194B227B260B293BBudget Amendment: 30B63B96B129B162B195B228B261B294BIncrease Contract Services Consultant 020-710-00.5448_008 - $547,353.68 31B64B97B130B163B196B229B262B295BDecrease Salary Savings - ($300,000) 32B65B98B131B164B197B230B263B296BDecrease Road Material and Supplies 020-710-00.5351 - ($247,353.68)

56

Professional Services Agreement - Page 1 of 9

PROFESSIONAL SERVICES AGREEMENT HAYS COUNTY, TEXAS

HAYS COUNTY, a political subdivision of the State of Texas (hereinafter the “County”) with administrative offices at 111 E. San Antonio, Suite 300, San Marcos, Texas 78666, and Dannenbaum Engineering Comp[any – Austin, LLC hereinafter “Contractor”), whose primary place of business is located at 3409 Executive Center Drive, Suite 129, Austin, Texas, 78731 , hereby enter into this Professional Services Agreement (hereinafter “Agreement”) effective the ___ day of _________, 2016 (hereinafter “Effective Date”). The County and Contractor (collectively “the parties to this Agreement” or “the parties”) agree as follows: 1. OVERVIEW 2. SERVICES Contractor agrees to perform services for the County in accordance with the County’s instructions and, in particular, the instructions of County Engineer and/or legal counsel for the Hays County Commissioners Court; and in conformance with the descriptions, definitions, terms, and conditions of this Agreement. The Scope of Services shall be limited to those services and terms attached hereto as Exhibit “A”, and any subsections of Exhibit “A”, if as and when they are attached hereto and signed by the parties (collectively “the Work”). If the parties to this Agreement amend the Work required under this Agreement (by adding or removing specific services and/or terms enumerated in Exhibits “A” and/or “C”), the Compensation cited in Section 5 of this Agreement may also be amended to conform with the change in Scope of Services, as agreed by the parties. 3. ADDITIONAL TERMS Additional Terms and Obligations of the parties to this Agreement, if any, are stated in Exhibit “C”, attached hereto. 4. DURATION The parties agree that the Work shall be completed three hundred sixty five (365) days after commencement date. (hereinafter the “Completion Date”). In the event that Contractor is unable to complete the Work by the Completion Date, Contractor shall request an extension of the Completion Date in writing no later than fifteen (15) business days prior to the Completion Date. The County may grant extensions of the Completion Date for all

57


reasonable extension requests and shall do so in writing. 5. COMPENSATION Contractor will be compensated for the Work on an hourly-charge basis, the terms of which are cited in Contractors rate schedule, which is attached hereto as Exhibit “B.” Despite any reference to Contractors rate schedule, which shall be used to calculate monthly invoice amounts under this Agreement or a change in the Scope of Services (i.e. Amendment), the parties agree that the County shall pay Contractor a total fee not to exceed five hundred forty seven thousand, three hundred fifty three and 68/100 dollars ($547,353.68 USD) for the Work under this Agreement. 6. PAYMENT Contractor shall invoice the County for the Work performed under this Agreement on a monthly basis, beginning at the end of the first full month following the Effective Date. The County agrees to promptly pay all invoices by sending payment to Contractor’s address stated in Section 8, below. The County shall owe Contractor an additional one percent (1%) per month on any unpaid balance, beginning at the end of the first full month following the County’s receipt of said invoice(s) and accruing monthly thereafter. 7. NOTICE OF COMPLETION Upon completion of the Work, Contractor shall send a Notice of Completion to the County in writing, and the County shall have the option to inspect the Work (or the product thereof) before it is considered complete under this Agreement. If the County is satisfied that the Work under this Agreement is complete, the County shall send Contractor an Acceptance of Completion in writing. If, after inspection, the County does not agree that the Work is complete or believes that the Work is of deficient quality, the County shall send Contractor a Deficiency Letter, stating the specific aspects of the Work that are incomplete and/or deficient. If, after ten (10) business days from the County’s receipt of Contractor’s Notice of Completion, the County does not send Contractor either an Acceptance of Completion or a Deficiency Letter, the Work under this Agreement shall be considered complete. 8. NOTICE (GENERAL) All notices issued by Contractor under or regarding this Agreement shall be provided in writing to the County at: Hays County, Attn: County Judge, 111 E. San Antonio, Suite 300 San Marcos, Texas 78666; fax 512-392-6500; [email protected]

58


All notices issued by the County under or regarding this Agreement shall be provided in writing to Contractor at its primary place of business. Notices from one party to another under this Section may be made by U.S. Mail, parcel post, Facsimile, or Electronic Mail, sent to the designated contact at any of the designated addresses cited above. 9. INSURANCE Contractor agrees that, during the performance of all terms and conditions of this Agreement, from the Effective Date until the County’s acceptance of Contractor’s Notice of Completion or until this Agreement is otherwise considered completed as a matter of law, Contractor shall maintain Commercial General Liability insurance that meets or exceeds the industry standard for professional services providers in Contractor’s field of employment and for the type of services that are being performed by Contractor under this Agreement. 10. MUTUAL INDEMNITY Contractor agrees, to the fullest extent permitted by law, to indemnify and hold harmless the County, its officers, directors and employees against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by Contractor’s negligent performance of the Work under this Agreement and that of its subcontractors or anyone for whom the Consultant is responsible or legally liable. The County agrees, to the fullest extent permitted by law, to indemnify and hold harmless Contractor, its officers, directors, employees and subcontractors against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the County's negligent acts in connection with this Agreement. Neither the County nor Contractor shall be obligated to indemnify the other party in any manner whatsoever for the other party's negligence. 11. COMPLIANCE WITH LAWS Each party agrees to comply with all laws, regulations, rules, and ordinances applicable to this Agreement and/or applicable to the parties performing the terms and conditions of this Agreement. 12. SURVIVAL Notwithstanding any termination of this Agreement, the following

59


Sections, and the terms and conditions contained therein, shall remain in effect: 3, 5, 8, 10, 12, 14, 15, 16, 17, 18, 20, 21 and 22. 13. FORCE MAJEURE Either of the parties to this Agreement shall be excused from any delays and/or failures in the performance of the terms and conditions of this agreement, to the extent that such delays and/or failures result from causes beyond the delaying/failing party’s reasonable control, including but not limited to Acts of God, Forces of Nature, Civil Riot or Unrest, and Governmental Action that was unforeseeable by all parties at the time of the execution of this Agreement. Any delaying/failing party shall, with all reasonable diligence, attempt to remedy the cause of delay and/or failure and shall recommence all remaining duties under this Agreement within a reasonable time of such remedy. 14. SEVERABILITY If any Section or provision of this Agreement is held to be invalid or void, the other Sections and provisions of this Agreement shall remain in full force and effect to the greatest extent as is possible, and all remaining Sections or provisions of this Agreement shall be construed so that they are as consistent with the parties’ intents as possible. 15. MULTIPLE COUNTERPARTS This Agreement may be executed in several counterparts, all of which taken together shall constitute one single Agreement between the parties. 16. SECTION HEADINGS, EXHIBITS The Section and Subsection headings of this Agreement, as well as Section 1, Entitled “Overview,” shall not enter in the interpretation of the terms and conditions contained herein, as those portions of the Agreement are included merely for organization and ease of review. The Exhibit(s) that may be referred to herein and may be attached hereto, are incorporated herein to the same extent as if fully set forth herein. 17. WAIVER BY PARTY Unless otherwise provided in writing by the waiving party, a waiver by either of the parties to this Agreement of any covenant, term, condition, agreement, right, or duty that arises under this Agreement shall be considered a one-time waiver and shall not be construed to be a waiver of any succeeding breach thereof or any other covenant, term, condition, agreement, right, or duty that arises under this Agreement.

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18. GOVERNING LAW AND VENUE THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Any lawsuit, claim, or action, whether in law or in equity, arising from this Agreement will be brought in Hays County, Texas. 19. ASSIGNMENT Neither party to this Agreement may assign it duties, interests, rights, benefits and/or obligations under this Agreement, in whole or in part, without the other party’s prior written consent thereto. 20. BINDING EFFECT Subject to any provisions hereof restricting assignment, this Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors, permitted assigns, heirs, executors, and/or administrators. 21. ENTIRE AGREEMENT; AMENDMENT This Agreement (including any and all Exhibits attached hereto) constitutes the entire agreement between the parties hereto with respect to the subject matter hereof. Any amendments to this Agreement must be made in writing and signed by the parties to this Agreement prior to the performance of any terms or conditions contained in said amendments. 22. WORK PRODUCT Any and all product, whether in the form of calculations, letters, findings, opinions, or the like, shall be the property of Hays County during and after performance of the Work. Contractor shall have a right to retain a copy of all Work product for record-keeping purposes. 23. TERMINATION BY COUNTY This Agreement may be terminated by Hays County, for any reason whatsoever, by providing thirty (30) days written notice to Contractor. Any approved services provided under this Agreement up to the date of termination may be invoiced by Contractor after the termination date, and payment of said invoice shall not be unreasonably withheld by the County. Signatures by the parties to this Professional Services Agreement follow on the next page.

61


EXHIBIT A-1 Scope of Work

63


EXHIBIT B

Fee Schedule

64


-- EXHIBIT “C” --

Additional Terms to the Services provided by Contractor, if any, are as follows: A. N/A B.______________________________________________________________________________________________________________________________ C.______________________________________________________________________________________________________________________________ D.______________________________________________________________________________________________________________________________ E.______________________________________________________________________________________________________________________________ F.______________________________________________________________________________________________________________________________ G.______________________________________________________________________________________________________________________________ H.______________________________________________________________________________________________________________________________ I.______________________________________________________________________________________________________________________________ J.______________________________________________________________________________________________________________________________ K.______________________________________________________________________________________________________________________________ L.______________________________________________________________________________________________________________________________

65

DANNENBAUM ENGINEERING COMPANY – AUSTIN, LLC CONTRACT NO. __________ Posey Road Corridor Study

Work Authorization No. 1

Page 1 of 6

EXHIBIT B

SERVICES TO BE PROVIDED BY ENGINEER DANNENBAUM ENGINEERING COMPANY – AUSTIN, LLC

POSEY ROAD CORRIDOR STUDY

HAYS COUNTY, TEXAS

From: Hunter Road To: State Highway 123 Length: 4.34 miles COUNTY: Hays

PROJECT STATEMENT Hays County (County) has requested that Dannenbaum Engineering Company–Austin, LLC (Engineer) to provide Engineering Services pertaining to the Posey Road Corridor Study. Said services will include a Design Schematic for Phase 1 and a Conceptual Schematic for Phase 2. The limits of the schematics are Phase 1: Hunter Road to CR 266, approximately 1.93 miles in length and Phase 2: CR 266 to SH 123, approximately 2.41 miles in length. The following is a more detailed description of the specific scope. PROJECT DESCRIPTION

This project will be divided into two project Phase limits:

Phase 1 will include an analysis of the roadway between Hunter Road and CR 266. Said services will include Design Schematics for the Interim and Ultimate Projects. The interim project will include a 3-lane, continuous left turn, rural roadway section with right turn lanes where appropriate. Efforts will be taken to minimize the right-of-way (ROW) necessary for the interim improvements. ROW for the ultimate will also be minimized as possible and any takings will be configured to minimize the impact to the properties. The drainage will be analyzed with the intention of improving any necessary cross drainage and driveway culverts and determining if the ditches have excess capacity or are undersized. Intersections will be improved as necessary including radius returns. Aerial Mapping and topography will be provided. The County shall provide Right-of-Entry for the properties.

Geotechnical borings will be provided and a pavement design will be prepared based on the Traffic Analysis.

The Ultimate Project will be based upon the results of the Traffic Analysis to be performed by the Engineer. It is anticipated at this time that the Ultimate configuration will consist of a 4-lane divided urban roadway section. Alternates and cost comparisons will be prepared for the Ultimate and Interim projects.

Phase 2 will include a preliminary analysis of the roadway between CR 266 and SH 123, including a new location roadway between CR 266 and Center Point Road. The alignment will then follow Beback Inn Road to SH 123. Said services will include a Conceptual Schematic for the Interim and Ultimate Projects. The interim project will include a 3-lane, continuous left turn, rural

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Page 2 of 6

roadway section with right turn lanes where appropriate. Efforts will be taken to minimize the right-of-way (ROW) necessary for the interim improvements. ROW for the ultimate will also be minimized as possible and any takings will be configured to minimize the impact to the properties. The drainage will be considered as to the cost of existing culvert replacement but Will Not be analyzed with the intention of improving any necessary cross drainage and driveway culverts and determining if the ditches have excess capacity or are undersized. Aerial Photography will be provided, however, the Lidar data will not be processed under this scope and existing CAPCOG Lidar Data will be utilized. Topography, ROW Mapping and field notes will also not be provided.

The Engineer Will Not analyze the FEMA floodplain crossing east of CR 266. The structure requirements will be based on the FEMA floodplain map and will be subject to change once a study is performed.

Geotechnical borings and pavement design will not be provided for Phase 2. The cost estimate will be based on the pavement design prepared for Phase 1.

A Traffic Analysis will not be performed for Phase 2. It is anticipated at this time that the Ultimate configuration will consist of a 4-lane divided rural roadway section. Preliminary cost estimates based on the conceptual schematic will be prepared for the Ultimate and Interim projects.

PROPOSED FACILITY

The project will be designed according to the 2014 TxDOT Standard Specifications and Hays County guidelines.

I. PROJECT MANAGEMENT

A. Coordination with Hays County, City of San Marcos, TxDOT, Police Department, Fire Department and Emergency Management Services and sub-consultants. Coordination will include correspondence, telephone conversations, faxes, and emails.

B. Four (4) coordination meetings estimated at three (3) hours per meeting

C. Coordination of Right of Entry’s. Right of Entry services are detailed in the attached proposed scope of services by Survey and Mapping, Inc.

D. No coordination with UPRR for the at-grade crossing in Phase 1.

E. Arrange, prepare for and attend no more than two (2) open house/public meetings. This task will include preparation of public involvement exhibits, handouts and presentations, public meeting summaries and hearing summary and analysis. See attached proposed scope of services by Concept Development & Planning, LLC.

F. Utility Coordination: Engineer shall not be responsible for the utility coordination tasks under this scope other than any above ground, visible utilities that may be identified by the survey in Phase 1.

Utilities shall be shown on the schematic as close as possible based on the record drawings, provided the Engineer receives the record drawings from the utility companies.

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Page 3 of 6

G. Prepare monthly invoices

H. Prepare brief monthly progress reports.

I. Update project schedule as needed.

II. DESIGN STUDIES

1. PHASE 1

Prepare conceptual layout and one schematic layout for Phase 1, prepared to Hays County standards.

A. Collect and review existing data.

1. Posey Road existing plans 2. Previous studies and data 3. Utilities 4. Incorporate existing information into CADD files

B. Review survey information

C. Create a digital terrain model

D. Develop Typical Sections – Existing and proposed

E. Cut existing ground profiles

F. Cut existing cross sections

G. Prepare horizontal alignment & proposed roadway geometry

H. Prepare vertical alignment with minimum “K” values and vertical clearance as needed.

I. Prepare proposed cross sections at 50 feet intervals and develop preliminary earthwork volumes. Cross sections shall be delivered in standard GEOPAK format.

1. Create shape files 2. Create criteria files 3. Develop cross sections 4. Calculate earthwork volumes

J. Develop proposed right-of-way and limits of construction

K. Prepare schematic layout exhibits

L. Prepare a construction sequence exhibit

M. Modify schematic as per Hays County review comments (Final Schematic)

N. Prepare preliminary Engineer’s estimate of probable construction cost

O. Drainage, Hydrologic/Hydraulic Analysis

1. Data collection/site visit. 2. Delineate drainage areas

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Page 4 of 6

3. Develop drainage parameters and peak flows 4. Develop Culvert Crossing Models 5. Develop Ultimate Storm Sewer Model 6. Determine proposed structures 7. Prepare drainage report 8. Prepare drainage exhibits

P. Geotechnical Borings and Pavement Design. The Engineer shall determine the location of proposed soil borings for pavement design. Proposed pavement sections/design and alternatives will be provided by the Engineer. Geotechnical engineering and pavement design services are detailed in the attached scope of services by Corsair Consulting, LLC.

Q. QA/QC Review. The Engineer shall provide Schematic Phase Quality Assurance / Quality Control for the 30%, 60%, and 100% submittals.

R. Review Comments. The Engineer shall address schematic review comments from the County and TxDOT and provide responses for the 30%, 60%, and 100% submittals.

2. PHASE 2

Prepare conceptual layout and one schematic layout for Phase 1, prepared to Hays County standards.

A. Collect and review existing data.

1. Posey Road existing plans 2. Incorporate existing information into CADD files

B. Create a digital terrain model from CAPCOG Lidar data

C. Develop Typical Sections – Existing and proposed

D. Cut existing ground profiles

E. Cut existing cross sections

F. Prepare horizontal alignment & proposed roadway geometry

G. Prepare vertical alignment with minimum “K” values and vertical clearance as needed.

H. Prepare proposed cross sections at 50 feet intervals and develop preliminary earthwork volumes. Cross sections shall be delivered in standard GEOPAK format.

1. Create shape files 2. Create criteria files 3.Develop cross sections 4.Calculate earthwork volumes

I. Develop proposed right-of-way and limits of construction

J. Prepare conceptual layout exhibits

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Page 5 of 6

K. Modify schematic as per Hays County review comments (Final Conceptual Schematic)

L. Prepare preliminary Engineer’s estimate of probable construction cost

M. Drainage, Hydrologic/Hydraulic Analysis 1. Delineate drainage area for FEMA floodplain crossing

N. QA/QC Review. The Engineer shall provide Conceptual Schematic Phase Quality Assurance / Quality Control for the 60%, and 100% submittals.

O. Review Comments. The Engineer shall address conceptual schematic review comments from the County and provide responses for the 60%, and 100% submittals.

III. TRAFFIC ANALYSIS

Traffic Analysis. The Engineer will prepare a traffic analysis for Phase 1 only.

IV. RIGHT-OF-WAY

Right-of-Way Mapping. The Engineer shall not be responsible for the surveying and right-of-way mapping at this time. The services necessary for development of the field notes for right-of-way and/or necessary easement acquisitions will be considered additional services.

V. SURVEYING

A. Visual Survey. The Engineer shall visit project site to document existing conditions.

B. Field and Utility Survey. The Engineer shall provide a ground survey suitable for Phase 1 only. See attached proposed Scope of Services from Survey and Mapping, Inc.

C. Aerial Mapping. The Engineer shall provide aerial mapping imagery and low altitude LiDAR suitable for Phase 1. Lidar data for Phase 2 will not be processed under this scope and existing CAPCOG Lidar data will be utilized

VI. ENVIRONMENTAL For Phase 1 only, the Engineer shall provide environmental services for preparation of environmental documents as per the attached proposed Scope of Services from Cox|McLain Environmental Consulting, Inc.

VII. DELIVERABLES

All contract documents, including hard copies and electronic files.

A. 15 copies of the draft conceptual schematic layout. This total includes exhibit for meetings and 60% review.

B. 15 copies of the final Phase 1 design schematic (100%) and final Phase 2 conceptual schematic

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Page 6 of 6

C. 15 copies of the drainage report for Phase 1

D. 5 copies of the geotechnical report for Phase 1

E. 12 Exhibits for the open houses/public meetings

F. Project Schedule

G. Open House/Public Meeting Summary

H. Environmental Technical Memorandum for Phase 1

VIII. EXCLUDED SERVICES

The Engineer shall, at the request of the County, provide the following additional services. Any additional services requested will require a Supplemental Agreement to this Work Authorization.

A. Services resulting from significant changes in the general project scope, extent or character of the project or scope of work, and revising previously accepted studies, reports, design documents, or contract documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports, or documents, or are due to any other causes beyond the Engineer’s control.

B. Final Engineering (PS&E) for Phase 1 or Phase 2, Interim or Ultimate projects.

C. Preliminary Engineering Report.

D. Permits and agreements.

E. Traffic Signals.

F. Bidding Phase Services.

G. Construction Phase Services.

H. Utility Coordination

I. Utility Design Engineering, Relocations and/or modifications.

J. Illumination design.

K. Floodplain analyses.

L. CLOMR or LOMR.

M. Impact Analysis.

N. Preparing to serve or serving as an Engineer or witness for the County in any litigation, arbitration, or other legal or administrative proceeding.

O. Any other services not specifically stated within this scope of work.

P. Right-of-Way Mapping

Q. Right-of-Way Acquisition

71

WORK AUTHORIZATION NO. 1ATTACHMENT D - FEE SCHEDULE POSEY ROAD CORRIDOR STUDYDANNENBAUM ENGINEERING COMPANY - Austin, LLC PHASE 1 & 2 DATE: 18-May-16PROJECT SCOPE: POSEY ROAD CORRIDOR STUDY HAYS COUNTY, TEXAS

SENIOR SENIOR SENIORTASK AND DESCRIPTION PROJECT QA/QC STRUCTURE SENIOR PROJECT PROJECT DESIGN GRADUATE DESIGN CADD CLERICAL TOTAL

PRINCIPAL MANAGER ENGINEER /HYDR ENGR ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER TECHNICIAN TECHNICIANQNTY SCALE HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS

I. PROJECT MANAGEMENT

A. COORDINATION WITH OWNER, ETC n/a n/a 6 12 12 30B. COORDINATION MEETINGS (4 MTGS) n/a n/a 4 12 16C. RIGHT OF ENTRY COORDINATION n/a n/a 4 4D. OPEN HOUSE/PUBLIC MEETINGS (2) n/a n/a 16 16 16 16 4 68E. UTILITY COORDINATION n/a n/a 8 2 10F. MONTHLY INVOICE PREPARATION n/a n/a 6 6G. MONTHLY PROGRESS REPORTS n/a n/a 6 6H. UPDATE PROJECT SCHEDULE (30%, 60%) n/a n/a 4 4

TOTAL PROJECT MANAGEMENT 26 44 36 2 16 16 4 144

II. DESIGN STUDIES (SCHEMATIC)

A. COLLECT & REVIEW EXISTING DATA n/a n/a 16 10 8 2 2 38B. REVIEW AND PROCESS SURVEY INFORMATION n/a n/a 6 4 2 12C. CREATE DIGITAL TERRAIN MODEL - PHASE 2 (CAPCOG DATA) n/a n/a 4 3 6 13D. DEVELOP TYPICAL SECTIONS n/a n/a 8 12 24 16 24 84E. CUT EXISTING GROUND PROFILES n/a n/a 8 8F. CUT EXISTING CROSS SECTIONS n/a n/a 12 12G. PRELIMINARY HORIZ ALIGNMENTS AND ROADWAY GEOMETRY n/a n/a 4 16 4 24 8 4 20 80H. PRELIMINARY VERTICAL ALIGNMENTS n/a n/a 2 4 6 8 4 4 28I. CROSS SECTIONS & EARTHWORK VOLUMES

1 CREATE SHAPE FILES n/a n/a 16 162 CREATE CRITERIA FILES n/a n/a 24 243 DEVELOP PROPOSED CROSS SECTIONS (50 FOOT) n/a n/a 40 8 484 CALCULATE EARTHWORK VOLUMES n/a n/a 16 16

J. DEVELOP ROW AND LIMITS OF CONSTRUCTION n/a n/a 4 4 4 8 20K. PREPARE SCHEMATIC LAYOUT EXHIBITS (30%)

1 INTERIM DESIGN SCHEMATIC n/a n/a 4 2 12 24 16 10 8 20 962 ULTIMATE DESIGN SCHEMATIC n/a n/a 4 2 12 24 16 10 8 20 96

L. PREPARE CONSTRUCTION SEQUENCE EXHIBIT n/a n/a 2 2 16 8 16 44M. PREPARE FINAL SCHEMATIC LAYOUTS (60%, 100%)

1 n/a n/a 8 4 24 2 8 20 24 16 48 154

2 n/a n/a 8 4 24 2 8 20 24 16 48 154

N. PRELIMINARY COST ESTIMATES1 INTERIM DESIGN SCHEMATIC (30%, 60%, 100%) n/a n/a 3 3 12 12 6 362 ULTIMATE DESIGN SCHEMATIC (30%, 60%, 100%) n/a n/a 3 3 12 12 6 36

O. DRAINAGE, HYDROLOGIC/HYDRAULIC ANALYSIS1 DATA COLLECTION/SITE VISITs n/a n/a 16 162 DELINEATE DRAINAGE AREAS n/a n/a 4 12 16 8 403 DEVELOP DRAINAGE PARAMETERS / PEAK FLOWS n/a n/a 8 16 40 12 764 DEVELOP CULVERT CROSSING MODELS n/a n/a 8 20 24 20 725 DEVELOP ULTIMATE STORM SEWER MODEL n/a n/a 8 8 24 20 606 PROPOSED STRUCTURE & CHANNEL DETERMINATION n/a n/a 4 16 16 40 24 24 1247 PREPARE DRAINAGE REPORT n/a n/a 4 8 16 48 16 8 1008 PREPARE DRAINAGE EXHIBITS n/a n/a 8 4 8 24 8 16 24 92

P. GEOTECHNICAL BORINGS AND PAVEMENT DESIGN n/a n/a 2 4 12 4 22Q. PROVIDE SCHEMATIC QA/QC (30%, 60%, 100%) n/a n/a 24 48 12 84R. REVIEW COMMENTS RESPONSES (30%, 60%, 100%) n/a n/a 18 18 36

TOTAL DESIGN STUDIES (SCHEMATIC) 100 48 76 200 132 358 377 138 88 212 8 1737

III. TRAFFIC ANALYSIS

A. n/a n/a 1 2 1 4B. n/a n/a 1 2 1 4

C. n/a n/a 1 2 1 4

D. n/a n/a 1 2 1 4

E. n/a n/a 2 1 2 5

F. n/a n/a 2 2 2 6

G. ENSURE THAT THE PROJECT SATISFIES THE FOLLOWING CRITERIA:

1 n/a n/a 1 1 1 3 6

2 n/a n/a 1 1 1 3 6

3 n/a n/a 1 2 2 6 11

4 n/a n/a 1 1 1 2 5

5 n/a n/a 1 1 1 2 5

OBTAIN & ANALYZE RELEVANT TRAFFIC OPERATIONS AND REGIONAL DEVELOPMENT

OBTAIN & ANALYZE RELEVANT CRASH DATA WITHIN THE PAST 5 YEARSOBTAIN & ANALYZE EXISTING AND PROPOSED TRAFFIC DATA

ADDRESS HAYS COUNTY REVIEW COMMENTS & DEVELOP FINAL INTERIM SCHEMATIC LAYOUTADDRESS HAYS COUNTY REVIEW COMMENTS & DEVELOP FINAL ULTIMATE SCHEMATIC LAYOUT

ESTIMATED PLAN SHEET REQUIREMENTS

VERIFY COMPATIBILITY WITH THE LOCAL/REGIONAL TRANSPORTATION PLANS

DETERMINE IF THE PROPOSED ACCESS WILL PROVIDE FOR ALL TRAFFIC MOVEMENTS

PERFORM AN OPERATIONAL AND SAFETY ANALYSIS

ANALYZE REGIONAL TRANSPORTATION SYSTEM MANAGEMENT ALTERNATIVES

DEFEND THE NEED FOR ADDITIONAL AND/OR MODIFIED ACCESS POINTS

DEVELOP VARIOUS INTERIM & ULTIMATE ALTERNATIVES FOR COMPARISON PURPOSES

DEFINE PROPOSED ACCESS POINTS AND MODIFICATIONS TO THE EXISTING FACILITY

OBTAIN & ANALYZE EXISTING REGIONAL TRAVEL DEMAND MODELS / FORECASTS

Page 1 of 472

WORK AUTHORIZATION NO. 1ATTACHMENT D - FEE SCHEDULE POSEY ROAD CORRIDOR STUDYDANNENBAUM ENGINEERING COMPANY - Austin, LLC PHASE 1 & 2 DATE: 18-May-16PROJECT SCOPE: POSEY ROAD CORRIDOR STUDY HAYS COUNTY, TEXAS

SENIOR SENIOR SENIORTASK AND DESCRIPTION PROJECT QA/QC STRUCTURE SENIOR PROJECT PROJECT DESIGN GRADUATE DESIGN CADD CLERICAL TOTAL

PRINCIPAL MANAGER ENGINEER /HYDR ENGR ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER TECHNICIAN TECHNICIANQNTY SCALE HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS HOURS

ESTIMATED PLAN SHEET REQUIREMENTS

6 n/a n/a 1 4 6 6 177 n/a n/a 1 1 2 2 6

8 n/a n/a 1 1 1 2 5

H. n/a n/a 1 2 1 6 2 12

I. n/a n/a 1 2 1 6 2 12

J. n/a n/a 1 2 1 6 2 12

K. n/a n/a 1 2 1 6 2 12

L. n/a n/a 1 2 1 6 2 12

M. n/a n/a 1 2 1 6 2 12

N. n/a n/a 6 4 10 10 16 8 4 58

O. n/a n/a 1 4 4 9

TOTAL TRAFFIC ANALYSIS 1 28 4 35 35 46 62 12 4 227

IV. RIGHT OF WAY

A. RIGHT-OF-WAY MAPPING COORDINATION W/SAM, INC. n/a n/a

TOTAL RIGHT OF WAY

V. SURVEYING

A. SITE VISIT AND VISUAL SURVEY (1) n/a n/a 4 4B. FIELD AND UTILITY SURVEY COORDINATION W/SAM, INC. n/a n/a 8 4 4 8 8 32C. AERIAL MAPPING COORDINATION W/SAM INC. n/a n/a 8 4 4 8 8 32

TOTAL SURVEYING 16 8 12 16 16 68

VI. ENVIRONMENTAL

A. COORDINATION W/COX|MCLAIN n/a n/a 8 16 16 40

TOTAL ENVIRONMENTAL 8 16 16 40

VII. TOTAL PROJECT HOURS 27 196 52 76 260 134 437 412 200 166 240 16 2216

PERFORM LOS ANALYSIS FOR 2020 EXISTING CONDITIONS UTILIZING SYNCHRO 8.0 (FOR INTERSECTIONS)PERFORM LOS ANALYSIS FOR 2040 EXISTING CONDITIONS UTILIZING SYNCHRO 8.0 (FOR INTERSECTIONS)PERFORM LOS ANALYSIS FOR 2040 PROPOSED CONDITIONS UTILIZING SYNCHRO 8.0 (FOR INTERSECTIONS)

PREPARE TRAFFIC ENGINEERING ANALYSIS REPORT & APPENDIX ITEMS

QUALITY ASSURANCE / QUALITY CONTROL OF ALL DELIVERABLES

PERFORM LOS ANALYSIS FOR 2020 EXISTING CONDITIONS UTILIZING HIGHWAY CAPACITY SOFTWAREPERFORM LOS ANALYSIS FOR 2040 EXISTING CONDITIONS UTILIZING HIGHWAY CAPACITY SOFTWAREPERFORM LOS ANALYSIS FOR 2040 PROPOSED CONDITIONS UTILIZING HIGHWAY CAPACITY SOFTWARE

PROVIDE SUPPORTING INFORMATION AND THE STATUS OF ENVIRONMENTAL PROCESSING

ANALYZE FUTURE DEVELOPMENT WITHIN THE EXISTING CORRIDORPERFORM A COMPREHENSIVE CORRIDOR NETWORK STUDY

Page 2 of 473

ATTACHMENT D / FEE SCHEDULEWORK AUTHORIZATION NO. 1ATTACHMENT D - FEE SCHEDULE DATE: 18-May-16DANNENBAUM ENGINEERING COMPANY - Austin, LLCPROJECT SCOPE: POSEY ROAD CORRIDOR STUDY

TASK AND DESCRIPTION SENIOR SENIOR SENIORPROJECT QA/QC STRUCTURE SENIOR PROJECT PROJECT DESIGN GRADUATE DESIGN CADD TOTAL

PRINCIPAL MANAGER ENGINEER /HYDR ENGR ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER TECHNICIAN TECHNICIAN SecretaryHOURLY RATE $275.00 $215.00 $250.00 $230.00 $180.00 $155.00 $140.00 $115.00 $95.00 $135.00 $85.00 $70.00

I. PROJECT MANAGEMENT TOTAL HOURS 26 44 36 2 16 16 4 144

TOTAL COST 7,150.00$ 9,460.00$ -$ -$ 6,480.00$ 310.00$ 2,240.00$ -$ -$ -$ 1,360.00$ 280.00$ 27,280.00$ II. DESIGN STUDIES (SCHEMATIC) TOTAL HOURS 100 48 76 200 132 358 377 138 88 212 8 1,737

TOTAL COST -$ 21,500.00$ 12,000.00$ 17,480.00$ 36,000.00$ 20,460.00$ 50,120.00$ 43,355.00$ 13,110.00$ 11,880.00$ 18,020.00$ 560.00$ 244,485.00$ III. TRAFFIC ANALYSIS TOTAL HOURS 1 28 4 35 35 46 62 12 4 227

TOTAL COST 275.00$ 6,020.00$ 1,000.00$ -$ -$ -$ 4,900.00$ 4,025.00$ 4,370.00$ 8,370.00$ 1,020.00$ 280.00$ 30,260.00$ IV. RIGHT OF WAY TOTAL HOURS

TOTAL COST -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8.00$ 2.00$ V. SURVEYING TOTAL HOURS 16 8 12 16 16 68

TOTAL COST -$ 3,440.00$ -$ -$ 1,440.00$ -$ 1,680.00$ -$ 1,520.00$ 2,160.00$ -$ -$ 10,240.00$ VI. ENVIRONMENTAL TOTAL HOURS 8 16 16 40

TOTAL COST -$ 1,720.00$ -$ -$ 2,880.00$ -$ 2,240.00$ -$ -$ -$ -$ -$ 6,840.00$

VII. TOTAL PROJECT HOURS TOTAL HOURS 27 196 52 76 260 134 437 412 200 166 240 16 2,216

TOTAL COST 7,425.00$ 42,140.00$ 13,000.00$ 17,480.00$ 46,800.00$ 20,770.00$ 61,180.00$ 47,380.00$ 19,000.00$ 22,410.00$ 20,400.00$ 1,120.00$ 319,105.00$

Percent of Total Cost 2% 13% 4% 5% 15% 7% 19% 15% 6% 7% 6% 0% 100%

OTHER DIRECT COSTSPrinting $530.00 TOTAL LABOR $319,105.00Postage/Delivery $500.00 OTHER DIRECT COSTS $2,105.00Misc. Supplies $500.00 TOTAL COST $321,210.00Travel $575.00

Cox|McLain Environmental Consulting, Inc. $40,429.68Surveying And Mapping, LLC $98,600.00Concept Development & Planning, LLC $44,260.00Corsair Consulting, LLC $42,854.00

TOTAL SUBS $226,143.68TOTAL OTHER DIRECT COSTS $2,105.00

TOTAL CONTRACT COST $547,353.68

POSEY ROAD CORRIDOR STUDYPHASE 1 & 2

HAYS COUNTY, TEXAS

Page 3 of 474

WORK AUTHORIZATION NO. 1

ATTACHMENT D - FEE SCHEDULE POSEY ROAD CORRIDOR STUDY DATE: 18-May-16

DANNENBAUM ENGINEERING COMPANY - Austin, LLC PHASE 1 & 2

PROJECT SCOPE: POSEY ROAD CORRIDOR STUDY

DIRECT REIMBURSABLE EXPENSES Reproduction (Mylars Prints, & Xerox)

Submittal No. of Shts. 24 x 36 11 x 17 36 " x 4 ft Rolls *per pkg. Prints Prints Color Copies

1. Work sheets

2. Final Draw 3. Reports 50

Totals 0 0 50

Costs: Color Rolls - 36 "x 4 ft Rolls * @ $3.00 / SF 0 each x $36.00 $0.00Mylars - 11 x 17 0 each x $1.00 $0.00B&W Copies - 11 x 17 0 Sheets x $0.15 = $0.00Color Copies - 11 x 17 50 Sheets x $2.00 = $100.00Copies - 8 1/2 x11 3,000 Sheets x $0.06 = $180.00

SUBTOTAL $280.00

Drainage Report 10 each x $25.00 $250.00Project Manual 0 each x $50.00 $0.00

SUBTOTAL PRINTING $530.00

TravelTo Agencies(Per Diem) trips x 1 x $30.00 1 $0.00(Com) trips x 1 x $300.00 $0.00(POV) 20 trips x 30 x $0.575 $345.00(Rental) trips x 1 x $70.00 $0.00To Project Site(Per Diem) trips x 1 x $110.00 2 $0.00(Com) trips x 1 x $300.00 per/trip = $0.00(POV) 5 trips x 80 x $0.575 $230.00(Rental) trips x 1 x $70.00 $0.00

V.SUBTOTAL $575.00

Shipping 50 packages x $10.00 = $500.00

Misc Supplies $500.00

TOTAL EXPENSES $2,105.00

Black0

People

Plots Copies Color0

0

00

8 1/2 x 11Plots

days/trip x

Miles per mile =days/trip daily rate =

People

0

3,000

3,000

/Pkg.

per mile =daily rate =

days/trip xper/trip =

Miles days/trip

0

11 x17

0

People People

Page 4 of 475

CMEC Scope – Dannenbaum/Hays County – Posey Road Corridor

Page 1 of 5 5/11/2016

SERVICES TO BE PROVIDED BY THE SUBCONSULTANT TO THE ENGINEER

Cox|McLain Environmental Consulting, Inc. (hereafter CMEC), sub-consultant to Dannenbaum Engineering

Company – Austin, LLC (hereafter the Engineer), will provide environmental consulting services pertaining to

the Posey Road Corridor Study in Hays County, Texas. CMEC understands the project would be designed and

constructed along Posey Road from Hunter Road to County Road (CR) 266 (approximately 1.93 miles in

length) and would consist of an Interim design and an Ultimate design. It is anticipated at this time that the

Interim design will include a 3-lane, continuous left turn, rural roadway section with right turn lanes where

appropriate, and that the Ultimate design will consist of a 6-lane divided urban roadway section. CMEC

understands that the Interim design will require minimal right-of-way acquisitions, primarily in the areas of

substantial intersections. CMEC also understands that the Ultimate design would require additional right-of-

way, which may not be acquired at this time. The assessment of impacts will be confined to the footprint of

the Interim design. Environmental constraints for the ultimate footprint will also be presented.

This scope of services assumes no federal funding and no other NEPA compliance triggers. This Scope of

Services provides for the preparation of an Environmental Technical Memorandum and an Archeological

Survey Report, for the Interim design. Field investigations will be limited to the footprint of the Interim

design. Should new right-of-way be required, CMEC understands that all right-of-entry will be obtained by

the Engineer. No field investigations are proposed for the footprint of the Ultimate design. Environmental

constraints for this portion will be gathered from remote sources. Environmental constraints for the Ultimate

design will be discussed in the Environmental Technical Memorandum along with the potential impacts

associated with the Interim design. The Environmental Technical Memorandum is intended to document

requirements for compliance with environmental regulations that are applicable to local and state funded

projects. The Archeological Survey and Survey Report for the Interim design will comply with the Antiquities

Code of Texas.

Environmental resources to be analyzed are described below.

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A. Environmental Documentation – Technical Memorandum and Other

Studies 1. Investigate Relevant Resource Categories –All relevant resource categories must be

investigated and documented in accordance with appropriate regulations and with the latest guidance from Hays County. Major topics are discussed in more detail below. Baseline data will be collected for the Ultimate design of both phases. Field investigations and impact assessments will be limited to the footprint of the Interim design.

a. Cultural Resources

CMEC staff will conduct cultural resource investigations (both archeological and historic) that

will include archival research and field surveys (as appropriate) with findings to be coordinated

per the Antiquities Code of Texas and reported in the various memoranda. Archival searches

shall include the Texas Historical Commission’s (THC) Sites Atlas and other data sources to

identify previously documented archeological sites, cemeteries, historical markers, properties

and districts listed on the National Register of Historic Places (NRHP), and State Antiquities

Landmarks (SALs).

If necessary, results of the search will be integrated with soil information, topographic maps,

aerial photographs, and other pertinent data in an application for a Texas Antiquities Permit on

behalf of Hays County for investigations related to the Interim design. Once a valid permit

number is obtained, field investigations will be conducted at the Phase 1 intensive-survey level

(Category 6 under 13 TAC 26.15), consisting of pedestrian examination supplemented by shovel

testing as needed based on ground surface visibility, soil depth, drainage, topography, existing

disturbance, safety concerns, and other field observations/constraints. Field methods will

comply with the requirements of 13 TAC 26, as elaborated by the THC and the Council of Texas

Archeologists (CTA). This investigation will evaluate archeological and historic resources for

their potential eligibility for inclusion in the NRHP per Section 106 (36 CFR 800) of the NHPA or

designation as a SAL under the provisions of the Texas Antiquities Code (13 TAC 26.12). A draft

report of all results, including preliminary NRHP/SAL evaluations of any identified archeological

resources and complying with THC and CTA guidelines will be submitted to THC and the County

for review. Once THC concurrence has been received, a final report will be submitted as per the

terms of the approved archeological permit and all materials collected during the investigation

will be permanently curated to the Center for Archaeological Studies (CAS) in San Marcos per

the Antiquities Code.

The current scope would not include NRHP testing, data recovery excavations, or human

remains evaluation/coordination/removal, which could be undertaken under separate scope

and fee if required by THC.

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b. Water Resources

Data shall be collected on surface water streams and other existing water resources as well as

the potential for pollution during construction and from the completed facility. The 100-year

floodplain, as delineated by Federal Emergency Management Agency (FEMA), shall be identified

and the impacts of the proposed project shall be assessed. Impacts associated with construction

over the Transition Zone of the Edwards Aquifer shall be identified. Potential for impacts to

groundwater and the Edwards Aquifer shall be evaluated.

i. Wetlands and Other Waters of the U.S. - Evaluations of wetlands and waters of the

U.S. shall be performed in all areas potentially affected by the proposed design.

Wetland field delineations shall also be conducted, if determined necessary during

field investigations. Wetland data sheets shall be prepared and included in the

Technical Memo appendix. All necessary rights-of-entry shall be secured by the

Engineer.

ii. U.S. Army Corps of Engineers (USACE) – It is assumed that no wetlands would be

affected and impacts to waters of the U.S. would fall within a Nationwide Permit

#14 without Pre-Construction Notification (PCN). If impacts to any waters of the

U.S. or wetlands were to require a Pre-Construction Notification to USACE or an

Individual Permit, that work would be completed under a supplemental scope and

budget.

c. Biological Resources

A description of the project area biological resources including vegetation communities and

wildlife habitat shall be developed. Ecologically sensitive resources, including potential

threatened or endangered species habitat and migratory bird habitat, shall be identified and

their potential to be affected by project construction and operation shall be assessed and

described in the environmental report. The County will be notified if species-specific surveys or

agency consultation would be required. No federal- or state-listed species presence/absence

surveys are proposed as a part of this scope. This scope does not include preparation of a

Section 10 consultation with the U.S. Fish and Wildlife Service.

i. Habitat Analysis and Characterization of Project Study Area - An analysis and

characterization of habitat and habitat impacts for the study area will be conducted

and documented in the Technical Memo.

ii. Wildlife and Threatened and Endangered Species Assessment – An examination of

existing data shall be performed to determine the likelihood that state-listed

species, federally-protected species, their habitat, or designated critical habitat (per

50 CFR §17.94-95) could be impacted by the proposed project. Existing data shall

include the Element Occurrence Identification (EOID) records of the TPWD Natural

Diversity Database, species lists maintained by the U.S. Fish and Wildlife Service,

TPWD, and species protected by the Migratory Bird Treaty Act (MBTA) and the Bald

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Page 4 of 5 5/11/2016

and Golden Eagle Protection Act. A determination of impact or effect for all species

shall be included in the Technical Memo.

d. Hazardous Materials Initial Site Assessment

A database search of previously recorded hazardous material sites in the project area shall be

conducted and a summary incorporated into the environmental report. During field visits,

project environmental staff shall identify any sites within the additional impact areas that may

pose a potential hazardous materials risk. A full Phase I Environmental Site Assessment is not

included in this scope of services.

e. Land Use and Socioeconomics

Project planners will map land use in the project area and collect socioeconomic data from the

U.S. Census and the Texas Workforce Commission to determine existing conditions and

potential impacts on the community in the project study area.

2. Technical Memoranda Preparation/Comment Response – Building on constraints data collected, this

task includes the writing and production of one Technical Memorandum, including responding to

comments from Hays County. Detailed mitigation plans are not part of this Scope of Services. This

task includes the submittal of electronic copies of the Technical Memorandum to Hays County.

3. Public Involvement (support for Dannenbaum) – CMEC would provide two staff members to attend

one public meeting. It is assumed that environmental constraints exhibits would be provided (to the

extent that information can be shared with the public). Additional support for public and/or

technical/stakeholder meetings would take place under a supplemental scope and fee estimate.

B. Assumptions

This scope is services is based on the assumption that no NEPA triggers will be encountered (federal

funding or permitting).

All necessary rights of entry will be secured by the Engineer/County. If access is not available at the time

of fieldwork, a reasonable and good-faith effort will be made to document inaccessible parcels from

accessible parcels and/or public right-of-way.

Assumes one Antiquities Permit (Interim design).

Assumes digital archeological site registration only (discounted fee) and that no paper site form

submittals would be required.

Assumes curation of archeological records only (no artifacts) to CAS at discounted rate (digital versions

will be created)

Assumes no backhoe trenching

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C. Exclusions In addition to the items previously described within this section, the following tasks are not covered in

this scope of work and may or may not be necessary. If deemed necessary, these tasks could be

conducted under a separate or supplemental work authorization.

Preparation of a NEPA document;

Formal Section 10 Endangered Species Act consultation, including preparation of a stand-alone Biological

Assessment or Habitat Conservation Plan;

Presence/absence surveys for endangered species;

Construction phase services, including preparation of Environmental Permits, Issues, and Commitments

(EPIC) sheets;

Freshwater mussel surveys;

Work extending beyond the specified limits of the project at the time of this work order;

Any Section 404 permit preparation or agency correspondence;

Reconnaissance or intensive historic structures surveys or assessments of eligibility, or management

recommendations for any historic structures;

Archeological site testing, data recovery, or human burial evaluation/coordination/removal (services

beyond a survey-level investigation);

Impact assessment for the footprint of the Ultimate design;

Noise analysis;

Air quality analysis;

Litigation support.

80

ATTACHMENT A - COST PROPOSAL

PROVIDER NAME: Cox|McLain Environmental Consulting, Inc.

TASK DESCRIPTIONPROJECT MANAGER

QA/QC REVIEWER

SENIOR ENVL SCIENTIST II

SENIOR ENVL SCIENTIST I

ENVL PROF II ENVL PROF I ENVL STAFF II ENVL STAFF I ENVL TECH II ENVL TECH IADMIN/

CLERICAL

TOTALLABOR HOURS

& COSTS

NO OFDWGS

LABOR HRSPER SHEET

SOCIAL, ECONOMIC AND ENVIRONMENTAL STUDIES (CMEC)Informal Meetings and Project Communications

1. Meetings, communications, and Exhibit Support 12 8 8 20 48 N/A N/A2. Public Involvement Meetings (2 staff members attend 1 meeting) 12 12 12 2 38 N/A N/A

Environmental Documentation Cultural Resources (including Archeological Survey Report) 1 10 4 124 72 4 215

Water Resources and Wetlands 1 1 24 8 12 1 47 N/A N/ABiological Resources 1 1 8 8 12 8 4 42 N/A N/AHazardous Materials Initial Site Assessment 1 8 8 8 1 26 N/A N/ALand Use and Socioeconomics 1 8 4 12 12 2 39 N/A N/A

N/A N/AEnvironmental Technical Memorandum 3 4 2 4 2 8 4 8 2 37

HOURS SUB-TOTALS 32 16 34 40 150 0 144 0 32 12 32 0 492 0CONTRACT RATE PER HOUR $138.00 $138.00 $113.00 $100.27 $81.94 $72.55 $65.97 $59.63 $50.13 $42.53 $63.99 $0.00 TOTAL LABOR COSTS $4,416.00 $2,208.00 $3,842.00 $4,010.80 $12,291.00 $0.00 $9,499.68 $0.00 $1,604.16 $510.36 $2,047.68 $0.00 $40,429.68% DISTRIBUTION OF STAFFING 6.5% 3.3% 6.9% 8.1% 30.5% 0.0% 29.3% 0.0% 6.5% 2.4% 6.5% 0.0%

SUBTOTAL $40,429.68

OTHER DIRECT EXPENSES UNIT # OF UNITS COST/UNIT

Lodging/Hotel day/person $80.00 $0.00 Lodging/Hotel Taxes/fees day/person $20.00 $0.00 Meals day/person $41.00 $0.00 Mileage mile 600 $0.545 $327.00 Standard Postage letter $0.49 $0.00 Overnight Mail - letter size each 1 $25.00 $25.00 Overnight Mail - oversized box each 1 $30.00 $30.00 Courier Services each $25.00 $0.00 Photocopies B/W (8 1/2" X 11") (approx. 61 sheets x 10 copies/sub x 4 sub) each $0.10 $0.00 Photocopies B/W (11" X 17") (approx. 260 sheets x avg of 10 copies /submittal * 4sub) each $0.20 $0.00 Photocopies Color (8 1/2" X 11") each 300 $0.50 $150.00 Plots (B/W on Bond) square foot $0.50 $0.00 Plots (Color on Bond) square foot $1.00 $0.00 Hazardous Materials Database Search search 1 $350.00 $350.00 Geologic Assessment report $2,500.00 $0.00 Archeology Equipment - Backhoe Operator day/person $1,500.00 $0.00 CDs each $1.50 $0.00

SUBTOTAL DIRECT EXPENSES $882.00

SUMMARY

TOTAL COSTS $40,429.68 NON-SALARY (OTHER DIRECT EXPENSES) $882.00

TOTAL PHASE 1 $41,311.68

Dannenbaum/Hays County - Posey Road

5/11/2016 PAGE 1 OF 1 EXHIBIT D

81

Surveying And Mapping, LLC

4801 Southwest Parkway, Building Two, Suite 100, Austin, TX 78735

Ofc 512.447.0575 Fax 512.326.3029

[email protected] www.sam.biz TX Firm # 10064300

Page 1 of 16

May 16, 2016 Tom Arndt Dannenbaum Engineering 3409 Executive Center Drive Suite 129 Austin, Tx 78731-1619 RE: Posey Road Corridor – Phases 1 & 2

SAM Proposal No.: 2016-0564 Mr. Arndt, Surveying And Mapping, LLC (SAM) appreciates the opportunity to provide surveying services for Phase 1 located in Hays County, Texas, as depicted in Exhibit “A” (attached). The Proposal fees for the survey services are separated by each Phase as indicated herein and we will schedule the work once we receive the Notice To Proceed. After reviewing the attached proposal, please don't hesitate to call me if you have any questions. Sincerely,

Joe D. Webber, Jr., RPLS Senior Staff / Sr. Project Manager

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SURVEY SCOPE OF SERVICES AND FEE PROJECT LIMITS

Phase 1: Hunter Road to CR 266, approximately 1.93 miles in length and Phase 2: CR 266 to SH 123, approximately 2.41 miles in length, in Hays County, Texas, as shown on Exhibit “A”. The project limits will be located within, and limited to the area within the right-of-way lines of Posey Road.

PROJECT CONTROL

SAM shall use the existing survey control points as previously established for the IH 35 corridor Aerial Mapping performed for TxDOT through HNTB. All horizontal values will be referenced to the NAD83 (2011), Epoch 2002.00, Texas State Plane Coordinate (TXSPC) Central Zone. All horizontal values will be represented in US Survey Feet (USFT) and will be scaled to surface utilizing the Surface Adjustment Factor (SAF) for Travis County of 1.00011. The vertical values for this project will be based on the North American Vertical Datum of 1988 (NAVD88) utilizing Geoid 2012A. The vertical values will be represented in USFT.

RIGHT-OF-ENTRY

Should access to a privately owned property be required, SAM will prepare a Right-Of-Entry letter for the property owner (per the local Appraisal District Records) and provide a copy of it to Dannenbaum for mailing & execution. SAM will be provided a copy of each signed/authorized ROE letter and use it to contact affected land owners prior to commencing any work on private property. The survey crew will also have a copy with them to confirm their authorization to be on the property. SAM anticipates that Dannenbaum Engineering will handle problems regarding any and all refusal to grant ROE or communication with land owners who are hostile with respect to the completion of this scope of services. SAM will document any interactions with land owners while performing the work.

BOUNDARY DELINEATION ASSUMPTIONS

PHASE 1 The following assumptions were made for the preparation of this Scope of Services. If these assumptions do not prove correct, a modification to the scope and budget for this project may be required.

SAM will perform sufficient records research to define the boundaries of the parcels within Phase 1 SAM will only locate sufficient property corners to be able to place the deed parcels to show their

approximate positioning.

This work shall not include boundary surveying sufficient for land transfer of title for land acquisitions or

transfer.

PHASE 2 No boundary or supplemental survey services will be performed for PHASE 2.

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LIDAR SCOPE OF SERVICES UNDERSTANDING It is Surveying And Mapping, LLC (SAM) understanding that Dannenbaum Engineering is requesting low altitude LiDAR and imagery acquisition, for Phase 1: Hunter Road to CR 266, approximately 1.93 miles in length and Phase 2: CR 266 to SH 123, approximately 2.41 miles in length, in Hays County, Texas. All work performed herein shall conform to the American Society of Photogrammetry and Remote Sensing (ASPRS) for 1 = 50’ scale, 1 foot contour intervals. ASSUMPTIONS Based on the information provided to SAM, we understand that the following services are being requested:

SAM will perform Aerial Acquisition for Phase 1 and Phase 2, as shown in Exhibit A. SAM will perform schematic extraction for Phase 1, as depicted in Exhibit A. Extraction for Phase II will not be a part of this scope. The Mapping corridor for Phase I will be edge of pavement to edge of pavement. The limits are shown

graphically in Exhibit A (red). 1”=50’ scale digital imagery data collected will be converted into three (3) inch ground sample distance

(GSD) orthoimagery. 1 foot accurate DTM will be produced utilizing imagery and LiDAR data collected for Phase 1 and

provided as a deliverable in DGN file format. LiDAR and imagery acquisition for Phase 1 & 2 will be completed in a single mobilization, as each

segment is to be collected in a single continuous effort. Dannenbaum will coordinate with SAM to confirm required projection, datum, geoid, coordinate

systems, and units of measure required for data deliverables; This scope of work and cost proposal does not include the data collection by conventional survey of areas

(by others) that are obscured from airborne LiDAR. GROUND SURVEY Prior to the flight, SAM will provide the aerial targeting layout required to control the areas for mapping and ground truthing. The following ground survey support will be provided by SAM:

Prior to the flight SAM will set ten (10), panels consisting of a cross 4’ long from the end of each line (2’ each direction from the center of the cross) and being 1’ wide with a capped iron. Horizontal and vertical control will be established with a tolerance of +/- 0.03 feet horizontal, +/- 0.06 feet vertical.

Rod or nail with metal tag at locations specified on Exhibit A. SAM will obtain at least 20 ground truthing points within project limits to support QA/QC of process

LiDAR data. SAM will obtain multiple checks along the route to validate the XYZ accuracy of the LiDAR. SAM will set two (2) Primary Control Points within the project limits and, simultaneous with LiDAR

acquisition, will provide survey field personnel to position and operate two GPS base stations.

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LiDAR ACQUISITION SAM will acquire LiDAR data at not less than 20 points per square meter average density, and will simultaneously collect color imagery suitable to generate 3-inch pixel GSD resolution orthoimagery for Phase 1. Equipment The following equipment will be used for data acquisition.

Aerial Platform - Helicopter Trimble Harrier 68i aerial mapping system fully integrated with a Trimble 60MP aerial camera.

Base Stations Aerial acquisition will be controlled with GPS base stations during the acquisition. Base station data is logged at 2 Hz and merged with GPS and IMU data recorded on-board the helicopter (GPS - 10 Hz and multiple receivers) using post-processed kinematic techniques to produce a highly accurate position for the laser aperture and cameras. LiDAR Acquisition - Quality Assurance/Control Process Captured LiDAR data will be recorded on removable data storage units onboard the aircraft. After acquisition, the data will be copied to SATA drives and returned to our offices where it will be copied onto our network drives. The data will then be post-processed and reviewed to confirm complete data acquisition coverage. Any seams, holes, or other unwanted artifacts can be quickly identified to assess the need for any data acquisition re-capture. Once approved, the data will be archived and prepared for production. Daily acquisition QC procedures will be utilized to ensure data integrity from the mapping systems. These procedures include using a current satellite ephemeris for tracking the satellite constellation to plan scanning operations around the time of GPS Position Dilution of Precision (PDOP) spikes, adequate GPS static collection for receiver initialization and dynamic flying to initialize the IMU. During data acquisition, technicians constantly monitor the scanning system, checking the data logging rate, data storage capacity, GPS PDOP and imagery being collected. LIDAR DATA PROCESSING Initial Processing – GPS/IMU Geo-referencing and Data Calibration Once the collected data arrives, it is immediately processed and verified. Inertial measurement unit (IMU) data is processed and checked for gyro bias, systematic errors, and positional error. Laser Point Processing The calibration parameters are systematically checked and refined by estimating the residual boresight angles (roll, pitch, heading) and scanner scale corrections from overlapping strip areas, minimizing the inter-strip differences using a least squares approach. The “.las” data will then be projected into the required coordinate system. Simultaneously, the elevations will be transformed from ellipsoidal to orthometric heights by applying the latest GEOID models and all data will be geo-referenced to appropriate State Plane Coordinate System NAD83.

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Accuracy Testing Once the LAS files are created for a line, the data is tested to ensure it meets accuracy standards for the project. The ground survey information collected will be for use as an independent check of the LiDAR accuracy (minimum 10 pts. required). SAM recommends not less than 10 well distributed check points throughout the project. The survey test points should be on hard surfaces that are well defined features. Using the conventional survey data, a statistical comparison test will be run to verify that the geodetic positioning of the LiDAR data meets the accuracy standards required for the project. The absolute vertical accuracy of the project is +/-.25 ft. vertically, and 90% of the points tested shall be within this accuracy. LIDAR DATA CLASSIFICATION AND FEATURE EXTRACTION Data Filtering Once the initial post processing of the laser and imagery data is completed, it is ready for project set up and initial automated filtering and classification. Automated Filtering Once the GPS/IMU data has been processed and the LiDAR data has gone through the boresite (correct for all roll, pitch, and yaw) the LiDAR data is sent to our LiDAR processing technicians for automated filtering and classification. Automated filtering of the data is the first process necessary to complete the bare earth ground processing and prepare the topographic mapping. Manual Editing Effective auto filter routines can produce very clean LiDAR classifications. It is, however, always necessary to complete a manual review and edit of the data. The manual edit process eliminates any remaining anomalies and misclassifications within the data set. Feature Extraction and Planimetric Mapping While automated filtering is a necessary component of each project and produces useful point cloud products, additional processing is required to produce all deliverables requested for the project. Our process includes collection of visible planimetric features and roadway striping in the specified collection area in accordance with the features required by TXDOT. Vector mapping will be produced for each of the planimetric features and will be delivered as a DGN drawing file for each line.

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Quality Assurance/Control Process - LiDAR Data Classification and Feature Extraction

Feature Extraction Quality Control

At the time of classification and feature extraction, our LiDAR technicians will use LiDAR data processing and feature extraction software to accurately identify, classify and locate specific features. There are multiple Quality Control steps built into our feature collection process. The methodology proposed for this project is designed to ensure that QC steps for feature extraction and attribution meet or exceed the requirements set forth in the RFP. The major QC components of feature extraction process are summarized below. Use of workflow “checklists” Our suite of software is designed specifically to ensure that quality control is part of each step in the process. One of its key features is the use of well documented and managed workflows called “Cues” which define and control each step of a given task. These work flow checklists serve several purposes in the QC process: Process repeatability and consistency The software guides each technician through the required processing steps. Each technician uses the exact same process. The “Cues” encode flow logic so that steps have to be executed in a specific order. This ensures that each part of the collection process is repeatable and consistent no matter how many technicians are working on each phase of the project. Process tracking The software automatically records a time-stamped history of who executed each step on each workstation. This creates a time and date trail for any change recorded to the database during the duration of the project. These records are reviewed to make sure that each step in the collection process is completed. Access Control Cues also control access such that only a person who is a member of a specific processing group can execute a specific step (for example, if technician X is not a member of the QC group, he cannot execute the QC step). This also limits use of any data block to one person for any given task. It is not possible for two technicians to complete tasks at the same time on a given section of data and overwrite each other’s updates. In addition to these general quality management design features, there are also specific QC tools built into each of the processing steps. IMAGE ACQUISITION SAM will capture vertical color aerial imagery simultanoeus to the the LiDAR suitable for producing 3- inch GSD pixel orthophotography. Aerial Triangulation During the analytical Aerial Triangulation (AT) process, image coordinates of all tie, control, and check points in the imagery are measured and a “least squares bundle adjustment” is performed. This process yields exterior orientation parameters for all imagery and three-dimensional object coordinates for all measured image points.

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Imagery and Control Data Comparison SAM, LLC will begin the A/T process immediately after receiving the imagery. All ABGPS/IMU data will be imported into the project, and control points will be measured on every photo on which they occur. We will then perform and exterior orientation analysis which will compare the given coordinates of the control points with their locations as projected on the photos by the given exterior orientation. Measure Control Points Using Auto-Correlation We will use a digital photogrammetry application that applies image-matching techniques to automate the point transfer and the point mensuration procedures to automatically extract tie points. To improve the bundle-adjustment we will manually measure points as necessary in any weak areas. Review Residuals of Image Coordinates and Bundle Adjustments A simultaneous bundle block adjustment will be performed using a least squares solution for all ground control, ABGPS/IMU, and photogrammetric observations. ORTHOPHOTOGRAPHY PRODUCTION The digital orthophotos will have a resolution of 1 pixel = 3 inches. All imagery will be rectified to the processed bare earth LiDAR data. The major processing tasks related to orthophotography production have been listed below. Rectification The LiDAR data will be used to rectify the orthophotography. A triangulated irregular network (TIN) is created from the ground data which consists of the ground points and breaklines such as hydro lines and roads collected during the LiDAR data extraction process. Together these elements help to define the shape of the surface in three-dimensional space. Rectification to the surface model ensures the image pixels will be correctly located in the X and Y dimensions of the map space. Balancing/Mosaicking Digital orthoimagery is subject to imbalances in tone, hue, and contrast due to a number of factors, including source imagery. We will not only balance adjoining images but will also use balancing techniques on the project as a whole. This process will eliminate the "patchwork" appearance caused by changes in conditions and sensor location/orientation between flight lines and image capture stations. To achieve consistent tone across the project area and to address the overlap between tiles, we will mosaic the images. Tiling When the orthoimagery has passed internal quality check procedures, it will be broken up so that no individual image is larger than 10 MB. Imagery will be provided in TIF/TFW and/or ECW/EWW formats.

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Orthophotography Quality Control

Aerial imagery is thoroughly reviewed by our digital imaging discipline lead for clarity, contrast, shadow detail, and sun spots.

The DEM is evaluated using various isometric views to check for any "spikes." DEM data are merged for given block and the elevation data is graphically displayed relative to the project boundary to ensure that all areas will be correctly rectified.

Ortho technicians validate that the DEM blocks overlap to ensure that there are no data gaps between blocks of imagery.

Ortho technicians review the location of seam lines and manually modify them to avoid height objects and to place them in monotone areas (through open field, along road centerlines, etc.)

Ortho Technicians review the block-wide image characteristics and modify a histogram as necessary to adjust the overall tonal balance. Tonal balancing on a project-wide basis is reviewed to ensure consistent imagery and to specifically identify any breaks or processing failures.

A final visual inspection of each tile is completed for aesthetics and anomalies. Visible control points are measured on the final orthoimages and are compared against the values of the survey control coordinates. An RMSE is calculated for all measured control points and compared against the accuracy standards for the project.

PROJECT DELIVERABLES SAM will provide all files via secure ftp site and/or on a portable hard drive. Applicable electronic files shall be fully compatible with the State’s MicroStation GeoPak system without further modification or conversion. Phase I, only:

Digital Orthophotography Image files (both TIF/TFW and ECW/EWW formats) Analytical aerial triangulation summary report in digital form. One set of electronic files in MicroStation V8i.

2D DGN file (eop to eop) 3D DTM file GeoPak crossing features and duplicate point Error Report.

LiDAR ACQUISITION AND MAPPING SCHEDULES Upon receipt of signed proposal and written notice to proceed, acquisition will be scheduled. After acquisition has been completed and we have received the survey control data, we anticipate 3 to 4 weeks to provide the final deliverables.

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SUPPLEMENTAL DESIGN SURVEY SCOPE OF SERVICES ASSUMPTIONS PHASE 1: (WITHIN THE EXISTING R.O.W. OF POSEY ROAD ONLY) The following assumptions were made for the preparation of this Scope of Services. If these assumptions do not prove correct, a modification to the scope and budget for this project may be required.

SAM will obtain elevations where there are obscured areas due to dense tree canopy, or where tall vegetation / grass existed at the time of the aerial flight that impaired the visibility of the LiDAR.

Obtain sufficient cross sections from the edges of the existing pavement to the existing rights-of-way of Posey Road, along with grade breaks, to prepare a DTM with 1-foot contour intervals.

Location of all visible utilities, culverts, bridges and other improvements. Obtain invert elevations of all visible manholes, inlets, culverts and bridges SAM will obtain elevations within the UPRR right-of-way from the existing northern right-of-way line of

Posey Road to approximately 100’ southerly of the existing southern right-of-way line of Posey Road. SAM will locate all railroad equipment, top of rail, ditches, swales and visible utilities within said area.

SOIL BORINGS

SAM will located a maximum of twenty-five (25) soil borings located within Phase 1 and no more than two (2) mobilizations.

SUBSURFACE UTILITY ENGINEERING (SUE) ASSUMPTIONS The following assumptions were made for the preparation of this Scope of Services. If these assumptions do not prove correct, a modification to the scope and budget for this project may be required.

SAM will provide only QL-C & QL-D services within the ROW of the Phase 1 project boundary shown

in Exhibit “A”. Total length (assumed) of ROW is 1.93 miles. The Client will provide SAM with record information and profile drawings of all the utilities within the

project site the Client has already collected. SAM will rectify the field observed utilities with those defined by those collected in QL-D.

SCOPE OF SERVICES SAM will provide all the following Subsurface Utility Engineering (SUE) services to the standard of care applicable in the Subsurface Utility Engineering (SUE) profession. Quality Service Level D (QL-D) – Collect existing utility records information (as-builts) from utility providers, municipalities, counties, and other agency suppliers within the area of investigation.

SAM will rely on records provided by the client, Texas One-Call systems, and via vehicle reconnaissance and inventory of utility marker posts along adjacent roadways. The sole purpose of this activity is to collect existing record information of utility systems that may have an impact on this project.

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Quality Service Level C (QL-C) – SAM survey crew will provide this service consisting of field surveying to obtain accurate horizontal position of visible utility surface features associated with the underground utility systems located within the project limits. PROJECT DELIVERABLES QL-C & QL-D Services: A 2D AutoCAD or DGN file depicting the QL-C & QL-D locations for utilities investigated within the project area will be prepared for this project. The utilities will be referenced by the type of utility, color coded to American Public Works Association standards, utility company or agency name, address, telephone number and contact person. scanned utility records collected, and utility contact information will be created for this project. SUE PROJECT SCHEDULE The SUE field and office work is estimated to be completed within fifteen (15) business days from the time the QL-C is obtained and delivered.

PROJECT FEES AERIAL MAPPING: Phase 1 & Phase 2 Acquisition $24,500.00 Data and Imagery Processing, Preparation of Deliverables: $11,000.00 SURVEYING SERVICES: Phase 1 (1.93 miles) Establishing Project Control for Supplemental Survey & Aerial Mapping $58,600.00 Supplemental Survey for Engineering Design Survey Location of a maximum of 25 boreholes (no more than 2 mobilizations) SUE SERVICES: Phase 1 $ 4,500.00 QL-C & QL-D Services

TOTAL COST: $98,600.00

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EXHIBIT “A”

Phase I = Red Phase II = Blue

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ADDITIONAL SERVICES: In addition to the services outlined above, SAM will provide additional services as requested on a time and materials basis, based upon the attached Hourly Rate Schedule. If requested, a scope of work and estimated fee will be provided in writing prior to SAM proceeding with any additional service. These additional services include but are not limited to the following:

ROW surveying and mapping services beyond that scoped herein. Obtaining right of entry from the adjoining landowners beyond that scoped herein . Records research to abstract title, easements and other encumbrances of record beyond the scoped

herein. Preparing of title surveys to address title commitments. Preparing of descriptions and plats for temporary construction easements and surveying to stake such

easements if required. Process the LiDAR data to produce a DTM to ½’ accuracy Additional work due to changes in alignment made by the Client after initial acquisition is performed. Design/Topographic mapping services beyond the services described herein, including areas obscured

from airborne LiDAR. Any other services beyond scope outlined above. Aerial or Geospatial services beyond that scoped herein. Construction staking beyond that scoped herein. Subsurface Utility Engineering (SUE) services beyond that scoped herein.

Quality Level B (QL-B) Designating Service (Horizontal Location of Utilities Only) – this service is to

designate / indicate, by marking with paint, the presence and approximate horizontal location of subsurface utilities using geophysical prospecting techniques including, without limitations, electromagnetic, sonic and acoustical techniques.

Quality Service Level C (QL-C) – this service consisting of field surveying to obtain accurate horizontal position of visible utility surface features associated with the underground utility systems beyond the scope defined herein.

Quality Service Level D (QL-D) – Collect existing utility records information (as-builts) from utility providers, municipalities, counties, and other agency suppliers within the area of investigation beyond the scope defined herein.

Any other services not specifically outlined above.

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STANDARD AUSTIN RATE SCHEDULE Effective October 16, 2014

(Rates subject to Re-negotiation/CPI adjustment at the beginning of each calendar year)

SURVEY FIELD CREW SERVICES: Two (2) Person Survey Field Crew $130.00 per hour Three (3) Person Survey Field Crew $160.00 per hour Additional Rodperson, Chainperson or Flagperson $32.00 per hour 1 Person Crew with Receiver or Robotic Total Station $105.00 per hour GPS Receiver $25.00 per hour Field Coordinator $85.00 per hour ATV or Utility Vehicle $75.00 per day

Field crews are equipped with a four-wheel drive vehicle. There is mileage charge for survey crew vehicles computed at the current I.R.S. mileage allowance.

SURVEY OFFICE PERSONNEL SERVICES: Principal $170.00 per hour Associate/Senior Project Manager $145.00 per hour Project Manager $125.00 per hour Staff Surveyor $110.00 per hour GPS/HDS Coordinator $105.00 per hour Surveyor-In-Training (SIT) $90.00 per hour Senior Survey Technician $90.00 per hour Survey Technician $80.00 per hour

Administration / Clerical Support $60.00 per hour All surveying services are regulated under the Texas Board of Professional Land Surveying. The Board can be contacted at 12100 Park 35

Circle, Bldg A, Suite 156 Austin, Texas 78753. GEOSPATIAL SERVICES: Principal $170.00 per hour Senior Project Manager $155.00 per hour Project Manager $140.00 per hour Acquisition Manager $125.00 per hour Pilot $125.00 per hour Photogrammetrist / Project Lead $105.00 per hour Acquisition / Calibration / Aerial Triangulation Technician $95.00 per hour LiDAR / Photogrammetry Technician $92.50 per hour HDS Laser Scanning Technician $95.00 per hour EQUIPMENT: Aerial LiDAR System (Equipment Only) $6,500.00 per day Mobile Mapping System (Equipment Only) $6,000.00 per day Mobile Mapping Equipment Stand-by Fee (Equipment Only) $3,000.00 per day HDS Laser Scanner $850.00 per day High Rail Equipped Vehicle $100.00 per day Weather Station $100.00 per day Oblique Camera System $250.00 per day Video Camera System $50.00 per day Helicopter (Turbine Engine Powered) $1,450.00 per hour Helicopter (Reciprocal Engine Powered) $850.00 per hour GPS Receiver (Unmanned) $25.00 per hour Geospatial Work Station $15.00 per hour Aerial Film Scanning $10.00 per frame

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SUBSURFACE UTILITY ENGINEERING (SUE) SERVICES: Principal $198.00 per hour Sr. Project Manager $182.00 per hour Project Manager $168.00 per hour Sr. Engineer (PE) $154.00 per hour Engineer $124.00 per hour Surveyor $145.00 per hour Graduate Engineer $105.00 per hour Senior Utility Coordinator $152.00 per hour Utility Coordinator $130.00 per hour Jr. Utility Coordinator $105.00 per hour Sr. Engineer Tech $115.00 per hour Engineer Tech $95.00 per hour 2-Man Utility Survey Crew $135.00 per hour 1-Man Designating Crew $ 89.00 per hour Administrative Assistant $65.00 per hour The following Day rates are for field activities only and include field personnel and equipment. Any required office time will be charged hourly based on the rates shown above: 2-Man Utility Designating Crew $2,532.00 / Day 1-Man Designating Crew $1,561.00 / Day 2-Man GPR Designating Crew $3,026.00 / Day 1-Man GPR Designating Crew $2,055.00 / Day 2-Man Utility Survey Crew $2,342.00 / Day Project Field Coordinator $1,671.00 / Day OTHER DIRECT COSTS: Ground Penetrating Radar (Adder to Designating Crew Rate) $397.00 / Day Specialty Equipment (Sonde, Radio Beacon, Duct Rodder) $35.00 / Day Flashing Arrow Board, warning signs w/stands and traffic cones $38.00 / Day GPS Receiver $100.00 / Day ATV or Utility Vehicle $75.00 / Day Environmental Supplies (Paint, Flags, Lath, Stakes) $25.00 / Day Agency As-built Information (Reproduction) Fees $10.00 / Copy Additional Vehicle (Required for safety or materials) $200.00 / Day Mobilization/Demobilization Fee (Less than 200 miles) $575.00 each Mobilization/Demobilization Fee (Greater than 200 less than 400 miles) $1080.00 each Mobilization/Demobilization Fee (Greater than 400 miles) $3.00 per mile Specialized Traffic Control At Cost plus 10% Excavation/Designating Permit Fees At Cost plus 10% Other SUE related Activities At Cost plus 10% SUE UTILITY LOCATE (POTHOLE / TEST HOLE) SERVICES:

These unit prices include personnel and equipment for vacuum excavation, CAD, and limited traffic control. These prices reflect that a Quality Level B (QL-B) service has been provided by SAM, LLC and that a minimum of 4 test holes are requested.

Vac Crew Day Rate (2-Man Crew) $3,234.00 / Day 1-Man Core Rig Crew (Vac Crew Supplement) $2,012.00 / Day Sr. Engineer (Review & Certification) $154.00 / Hour The foregoing day rates reflect that the excavated material will be re-compacted within the test hole. If specialized backfill and/or specialized pavement replacement is specified for the test hole, this will be considered an additional cost and passed through to the Client at cost.

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Paved areas may require coring to perform vacuum excavation services. In such cases SAM will provide a Core Rig and Operator. Core rig rate includes Operator and materials & equipment to replace and set core (keyhole) following vacuum excavation completion. Pothole or Test Hole Option: Potholes are strictly the excavation and exposure of the subject facility with a measurement of depth and notation of facility size, type and composition painted on the ground and/or provided in a non-certified report. This report will be provided by Vac Crew onsite upon completion of potholes and typically is handwritten. Test holes provide the same level of information and are surveyed for a precision x,y & z coordinate and are provided in a test hole report, signed and sealed by an Engineer. Test Holes require survey and Engineer review. Vac Crew, Survey and Engineer fees will be in accordance with the above rates. UNDERSTANDING OF SUE SERVICES:

1. Normal traffic control, for Quality Service Levels A and B, is considered standard placement of traffic cones, freestanding

warning signage and vehicle-mounted traffic directional sign. Traffic control requiring lane closures, traffic detouring,

flagpersons, police, etc, is considered special traffic control. If special traffic control is to be provided by SAM, LLC, this

service will be subcontracted to an approved subcontractor and billed to the Client at cost plus 10%.

2. The subsurface utility engineering service assumes that all project survey control required for performing this service is pre-

existing. Establishing project survey control will be provided at a cost pre-approved by the Client.

3. It is assumed that no contaminated materials are encountered. If contaminated materials or soils is encountered the client

will be notified immediately and any remediation will be the clients responsibility and at the clients cost.

4. Right of Entry will be provided by the client and all locations must be able to be accessible to the vac truck prior to work

beginning. If access issues are encountered, SAM, LLC will notify the client immediately to determine alternatives for

accessing the required location and resolved in 24-hours. If unable to resolve access issues in 24-hours, Vac Crew may be

demobilized and require a remobilization fee to return to the site once access is established.

Travel: Cost of mileage on company-owned vehicles, excluding vacuum excavation vehicle, is computed at the current I.R.S. mileage allowance.

Purchased Services: All purchased services are invoiced at actual cost plus ten percent (10%) handling. These include but are not limited to reproduction, computer time, long distance telephone, consultants, subcontract services, rented or leased equipment, expendable supplies, and project required special supplies.

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P.O. Box 5459, Austin, TX 78763‐5459 Office: (512) 533‐9100 Fax: (512) 533‐9101

Hays County Posey Road Corridor Study

Scope of Services

Project Description The scope of services for this project pertain to the Posey Road Corridor Study. The limits of this project are from Hunter Road to CR 266. Once this project begins, CD&P will work to engage the community around the corridor. By doing this early, we will set the stage for an open and transparent process. First, we will work to inform the community of the project and how to be involved. We will do this by coordinating with surrounding neighborhood associations, retail centers, organizations, and businesses. Input will be collected from the public and considered in the design of the roadway and the public will be informed on the progress and direction of the project throughout. We understand this area is populated by those with Limited English Proficiency. As needed, meeting notices and materials will be translated to Spanish, and a live translator will be provided as need.

Scope of Work

Task 1: Project Management CD&P will attend a project kickoff meeting and participate in project updates whether by phone, meeting, or written updates. Being involved in the project details will save time and budget in the long run as we will know of any issues before they arise and be able to communicate in a timely manner with the public. Deliverables:

1. Attendance at kickoff meeting 2. Attendance in progress meetings and/or written updates

Task 2: Public Outreach CD&P will provide general public outreach and engagement throughout the project. A database will include HOA/NA/POA contacts, businesses, churches, educational/community organizations, elected/public officials, and any interested individuals. Emails will be collected when possible. CD&P will identify and reach out to key stakeholders that will want to be involved. In addition, an opportunity to meet with the project team will be provided to all affected property owners. We will arrange and attend meetings as necessary and respond to questions and comments in a timely manner. Any general project materials that are needed will be developed including a map, or general fact sheet. Finally, email updates will be sent out to keep the public updated on the project progress. Deliverables:

1. Develop Public Involvement Plan 2. Maintain a database throughout the project in Excel format 3. Arrange, attend, and document meetings and communications with stakeholders 4. Final electronic copies of materials 5. 6 Email updates (outside of meeting notices) 6. Meeting with Affected Property Owners

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P.O. Box 5459, Austin, TX 78763‐5459 Office: (512) 533‐9100 Fax: (512) 533‐9101

Task 4: Public Meetings CD&P will plan, schedule, conduct and facilitate 2 public meetings to share project information with and collect feedback from citizens and stakeholders as determined by the County and the team throughout the project. The first meeting will be held at the beginning of the project and the second after design is underway. It is anticipated that all public meetings will be held in public facilities or a church near the project limits. Tasks may include, but not limited to: calling and/or visiting potential meeting sites; reserving meeting space; announcing the meetings by distributing meeting information and coordinating with attendees; holding and participating in meeting rehearsals; and facilitating meetings. CD&P will develop meetings materials and provide Spanish translation as needed. Deliverables:

1. Coordinate meeting announcements such as email notices, signage, media releases, posting, etc.

2. Meeting location and facility preparation 3. Provide experienced meeting facilitator 4. Develop PowerPoint presentation 5. Printed meeting materials/appropriate signage 6. Summary report to include example of postings; media releases; sign–in sheets; exhibits; fact

sheets; comment sheets; exhibits; scribed notes from meeting participants and other citizen correspondence; and photographs of meetings.

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Concept Development Planning Posey Road

September 25, 2013

CD&P Project Manager Graphic Design

Senior PI Specialist

PI Specialist/ Spanish

Translator Junior

PI Specialist Admin TOTAL RATE $150.00 $80.00 $100.00 $80.00 $60.00 $50.00

Attend Project Kick-off Meeting 3 3 3 9Provide Project Management (12 Months Assumed - updates, attending meetings) 18 12 12 42

Develop Public Involvement Plan 2 6 6 14Database development and maintenance 6 4 12 40 62Key Stakeholder Outreach, Meetings, and Coordination (20 meetings and responses to questions and comments) 18 30 5 15 68General Project Materials (Maps, Fact Sheets) 4 20 8 6 10 48Materials for Hays County Website 4 8 8 4 24Email Updates (assume 6 outside of meeting notices) 2 6 4 6 18

Public Meeting Logistics (venue, date) 2 2 4Invites (signs, email notice, media coordination) 5 4 4 13Preparation (set up, team prep, etc.) 3 4 4 6 6 23Event 4 4 4 4 16Materials (PPT, Maps, Exhibits, Handouts) 2 12 6 6 8 34Summary 4 5 8 8 8 33

Public Meeting/Public Hearing Logistics (venue, date) 2 2 4Invites (signs, email notice, media coordination) 5 4 4 13Preparation (set up, team prep, etc.) 3 4 4 6 6 23Event 4 4 4 4 16Materials (PPT, Maps, Exhibits, Handouts) 2 12 6 6 8 34Summary 4 5 8 8 8 33

Total Hours 77 72 135 70 109 68 531Total Hourly Rate $150.00 $80.00 $100.00 $80.00 $60.00 $50.00Total Labor Cost by Classification $11,550.00 $5,760.00 $13,500.00 $5,600.00 $6,540.00 $3,400.00

Direct Expenses Costs $4,450.00Postage, Mailings, & Copies $650Venue Rental (2 meetings) $500Court Reporter (2 meetings) $500Mileage $1,000Advertisements (2 meetings, 2 runs each) $1,200Misc. (meeting supplies, signage, etc.) $600

CD&P Total Project Cost $44,260.00

Percent of total hours 14.5% 13.6% 25.4% 13.2% 20.5% 12.8%

Task 1 Project Management

Task 2 Public Outreach

Task 3 Public Meetings

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May 12, 2016

Mr. Tom Arndt / Mr. Tommy Levario

Dannenbaum Engineering Company

3409 Executive Center Drive, Suite 129

Austin, TX 78731

Reference: Pavement Engineering Design for the Posey Road Corridor Study

Corsair Project No. 1600512

Dear Sirs:

Corsair Consulting LLC proposes to provide geotechnical engineering design services as they relate to

pavement design, for the Posey Road Corridor study Phase 1 from Hunter Road to CR 266 located in

Hays County, TX. The following is our proposed scope of services:

Geotechnical Investigation:

A. Obtain and review existing and available geotechnical and geologic information. Perform

field reconnaissance of project limits. Attend coordination meeting.

B. Perform borings, obtaining a boring sample at approximately 500 foot intervals to a

proposed depth of 10 feet below existing grade. Borings are estimated to consist of the

following:

20 borings to a depth of 10 feet within the at-grade project limits.

Borings are to occur within the limits of the existing ROW, dependent upon utilities and

access.

Deliverables:

1) Draft report for review by Dannenbaum and the County

2) Address review comments and submit a final report.

3) Pavement design options:

a. Flexible base section

b. Full depth HMAC section

c. Optional widening and full depth repairs (if needed) and overlay of the existing

pavement

d. Temporary pavement section for traffic control

4) Life cycle and maintenance cost for all pavement design alternatives in the report.

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Perform laboratory testing to classify soil strata, evaluate plasticity and shrink/swell potential and

evaluate the compressive strength. Tests may include moisture contents, atterberg limits, unconfined

compressive strengths, sieve analyses, absorption swell tests, lime-series tests, resilient modulus test

and sulfate content tests depending on our evaluation of the materials.

Develop a recommended pavement design following TxDOT methodology and prepare a Geotechnical

Report to include the summary of field investigations, laboratory testing results and recommended

pavement design.

Our anticipated schedule is as follows:

Commence field work 2-3 weeks from NTP

Duration of drilling 2-3 days

Soils classification and lab testing 6-8 weeks

Draft report 4 weeks from completion of field work

Final report 2 weeks after completion of lab testing

Please feel free to contact us with any questions you may have.

Sincerely,

CORSAIR CONSULTING LLC

Andy J. Hustad, P.E.

TBPE Firm Registration No. F-14216

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GEOTECH ESTIMATE FOR POSEY ROAD

Borings Number $ Total

10' Pavement (500' spacing) 20 Each 250.00$ 5,000.00$ Soil/Rock drilling without TCP

30' Retaining Wall Borings 0 Each 900.00$ -$ Rock Drilling w/ TCP every 5 ft.

60' Bridge Borings 0 Each 1,800.00$ -$ Rock Drilling w/ TCP every 5 ft.

Bucket Samples 7 Each 100.00$ 700.00$

Drill Crew Mob 2 Each 350.00$ 700.00$ Daily mobe/demobe from Austin

Utility Clearing and boring Staking EIT 10 Hours 80.00$ 800.00$

Field engineer EIT Logging 20 Hours 80.00$ 1,600.00$

Traffic Control w/flaggers 2 Days 2,200.00$ 4,400.00$

Sub. Total 13,200.00$

Lab

Atterberg Limits 60 65.00$ 3,900.00$

Sieve Analyses Full Sieve with D50, D90 20 120.00$ 2,400.00$

Sulfates TEX 145-E 5 45.00$ 225.00$

Resilent Modulus Testing 1 775.00$ 775.00$

Soil Moisture Density Relationship TXE 114-E 1 185.00$ 185.00$

Optimum Lime/Cement Content pH TXE 121-E 1 290.00$ 290.00$

UU Triax Compression 0 180.00$ -$

Compressive Strength of Rock 0 45.00$ -$

Consolidation Tests 0 100.00$ -$

California Bearing ratio (CBR) 0 400.00$ -$

Moisture Content of Soil 60 8.00$ 480.00$

Sub Total 8,255.00$

Logs & Lab No. Hours Billing Rate Total

Project Manager 8 168.00$ $1,344.00

Project Engineer 15 151.00$ $2,265.00

JR. Project Engineer 30 110.00$ $3,300.00

Sub. Total 6,909.00$

Report Preparation No. Hours Billing Rate Total

Project Manager 20 168.00$ $3,360.00

Project Engineer 30 151.00$ $4,530.00

Jr. Project Engineer 60 110.00$ $6,600.00

Sub. Total 14,490.00$

Total 42,854.00$

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AGENDA ITEM

Discussion and possible action to approve a resolution regarding a Local Project Advance Funding Agreement with TxDOT for the RM 12 and FM 3237 Intersection Improvements.


ACTION-ROADS June 21, 2016 0.00


AUDITOR USE ONLY

AUDITOR COMMENTS:



Jerry Borcherding CONLEY N/A

SUMMARY 27B55B83B111B139B167B195B223B251BThis resolution is necessary to secure an advance funding agreement with TxDOT so that the County may proceed in hiring an Engineer to begin on the design of the intersection improvements at RM 12 and FM 3237 at the behest of the City of Wimberley.

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AGENDA ITEM

Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond for a 2-year period for The Meadows at Buda subdivision, Sec. 4B.


ACTION-ROADS June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Jerry Borcherding JONES N/A

SUMMARY 25B51B77B103B129B155B181B207B233BStaff recommends acceptance of construction of roads and drainage improvements within the County ROW. The Transportation Department has inspected and approved the improvements. There was not a construction bond issued for this section.

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RESOLUTION STATE OF TEXAS §

COUNTY OF HAYS §

WHEREAS, the City of Wimberley applied for and received STP-MM funding from the Capital Area Metropolitan Planning Organization (CAMPO) for engineering design and ROW purchases to add turn lanes and pedestrian crossing at RM 12 and FM 3237; and

WHEREAS, the Hays County Commissioners Court approved an ILA (interlocal agreement) with the City of Wimberley on May, 17, 2016 to undertake the design of improvements; and

WHEREAS, Hays County will enter into a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) to secure the STP-MM funds awarded by CAMPO for the project; and

WHEREAS, Hays County intends to procure consultant services to carry out the scope of services outlined in the Local Project Advance Funding Agreement in accordance with established Hays County procurement practices; and

NOW, THEREFORE, BE IT RESOLVED that the Hays County Commissioners Court authorizes Hays County Judge Bert Cobb to execute a Local Project Advance Funding Agreement with TxDOT for the proposed design services for RM 12 and FM 3237; and;

BE IT FURTHER RESOLVED that the Hays County Commissioners Court Directs Hays County staff to continue with the procurement of professional consultant services upon signing the LPAFA with TxDOT.

RESOLVED, ORDERED, AND DECLARED this the 21st day of June 2016

_________________________________

Bert Cobb Hays County Judge

__________________________ ___________________________

Debbie Gonzales Ingalsbe Mark Jones Commissioner, Pct. 1. Commissioner, Pct.2 __________________________ ___________________________

Will Conley Ray Whisenant Commissioner, Pct. 3 Commissioner, Pct. 4 ATTEST:

__________________________

Liz Q. Gonzalez Hays County Clerk

109




AGENDA ITEM

Discuss and possible action to authorize the County Judge to execute Supplemental No. 2 to the Professional Service Agreement with K Friese & Associates, Inc. for professional engineering services on the FM 150 project


ACTION-ROADS June 21, 2016 $0.00

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Michael J. Weaver, Prime Strategies, Inc. WHISENANT JONES

SUMMARY 26B53B80B107B134B161B188B215B242BUpdated rates.

110




AGENDA ITEM

Discussion and possible action to authorize the County Judge to sign a PSA/Contract with LAN, Inc. for a study and preliminary design of improvements to the Hog Creek drainage basin. Amend the budget accordingly.


ACTION-ROADS June 21, 2016 $52,740

LINE ITEM NUMBER 020-710-00.5448_008

AUDITOR USE ONLY AUDITOR COMMENTS: (See attached budget amendment)



Borcherding CONLEY N/A

SUMMARY 28B60B92B124B156B188B220B252B284BThis project will recommend specific improvements to the Hog Creek drainage basin with the goal of reducing the downstream flooding potential.

29B61B93B125B157B189B221B253B285BBudget Amendment: 30B62B94B126B158B190B222B254B286BIncrease Contract Services Consultant 020-710-00.5448_008 - $52,740

31B63B95B127B159B191B223B255B287BDecrease Road Material and Supplies 020-710-00.5351 - ($52,740

116


PROFESSIONAL SERVICES AGREEMENT

HAYS COUNTY, TEXAS

HAYS COUNTY, a political subdivision of the State of Texas

(hereinafter the “County”) with administrative offices at 111 E.

San Antonio, Suite 300, San Marcos, Texas 78666, and Lockwood,

Andrews & Newnam, Inc. hereinafter “Contractor”), whose primary

place of business is located at 2925 Briarpark Drive, Suite 400,

Houston, TX 77042, hereby enter into this Professional Services

Agreement (hereinafter “Agreement”) effective the ___ day of

_________, 201_ (hereinafter “Effective Date”). The County and

Contractor (collectively “the parties to this Agreement” or “the

parties”) agree as follows:

1. OVERVIEW

Contractor has been requested by the County to perform

professional engineering services related to Hog Creek Drainage

Improvements Preliminary Engineering Analysis.

2. SERVICES

Contractor agrees to perform services for the County in

accordance with the County’s instructions and, in particular,

the instructions of _______________ and/or legal counsel for the

Hays County Commissioners Court; and in conformance with the

descriptions, definitions, terms, and conditions of this

Agreement. The Scope of Services shall be limited to those

services and terms attached hereto as Exhibit “A”, and any

subsections of Exhibit “A”, if as and when they are attached

hereto and signed by the parties (collectively “the Work”). If

the parties to this Agreement amend the Work required under this

Agreement (by adding or removing specific services and/or terms

enumerated in Exhibits “A” and/or “C”), the Compensation cited

in Section 5 of this Agreement may also be amended to conform

with the change in Scope of Services, as agreed by the parties.

3. ADDITIONAL TERMS

Additional Terms and Obligations of the parties to this

Agreement, if any, are stated in Exhibit “C”, attached hereto.

4. DURATION

The parties agree that the Work shall be completed Ninety Days

(90) days after commencement date. (hereinafter the “Completion

Date”). In the event that Contractor is unable to complete the

Work by the Completion Date, Contractor shall request an

extension of the Completion Date in writing no later than

fifteen (15) business days prior to the Completion Date. The

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County may grant extensions of the Completion Date for all

reasonable extension requests and shall do so in writing.

5. COMPENSATION

Contractor will be compensated for the Work on an hourly-charge

basis, the terms of which are cited in Contractors rate

schedule, which is attached hereto as Exhibit “B.” Despite any

reference to Contractors rate schedule, which shall be used to

calculate monthly invoice amounts under this Agreement or a

change in the Scope of Services (i.e. Amendment), the parties

agree that the County shall pay Contractor a total fee not to

exceed Fifty-two Thousand, Seven Hundred and Forty dollars

($52,740 USD) for the Work under this Agreement.

6. PAYMENT

Contractor shall invoice the County for the Work performed under

this Agreement on a monthly basis, beginning at the end of the

first full month following the Effective Date. The County

agrees to promptly pay all invoices by sending payment to

Contractor’s address stated in Section 8, below. The County

shall owe Contractor an additional one percent (1%) per month on

any unpaid balance, beginning at the end of the first full month

following the County’s receipt of said invoice(s) and accruing

monthly thereafter.

7. NOTICE OF COMPLETION

Upon completion of the Work, Contractor shall send a Notice of

Completion to the County in writing, and the County shall have

the option to inspect the Work (or the product thereof) before

it is considered complete under this Agreement. If the County

is satisfied that the Work under this Agreement is complete, the

County shall send Contractor an Acceptance of Completion in

writing. If, after inspection, the County does not agree that

the Work is complete or believes that the Work is of deficient

quality, the County shall send Contractor a Deficiency Letter,

stating the specific aspects of the Work that are incomplete

and/or deficient. If, after ten (10) business days from the

County’s receipt of Contractor’s Notice of Completion, the

County does not send Contractor either an Acceptance of

Completion or a Deficiency Letter, the Work under this Agreement

shall be considered complete.

8. NOTICE (GENERAL)

All notices issued by Contractor under or regarding this

Agreement shall be provided in writing to the County at: Hays

County, Attn: County Judge, 111 E. San Antonio, Suite 300 San

Marcos, Texas 78666; fax 512-392-6500; [email protected]

118


All notices issued by the County under or regarding this

Agreement shall be provided in writing to Contractor at its

primary place of business.

Notices from one party to another under this Section may be made

by U.S. Mail, parcel post, Facsimile, or Electronic Mail, sent

to the designated contact at any of the designated addresses

cited above.

9. INSURANCE

Contractor agrees that, during the performance of all terms and

conditions of this Agreement, from the Effective Date until the

County’s acceptance of Contractor’s Notice of Completion or

until this Agreement is otherwise considered completed as a

matter of law, Contractor shall maintain Commercial General

Liability insurance that meets or exceeds the industry standard

for professional services providers in Contractor’s field of

employment and for the type of services that are being performed

by Contractor under this Agreement.

10. MUTUAL INDEMNITY

Contractor agrees, to the fullest extent permitted by law, to

indemnify and hold harmless the County, its officers, directors

and employees against all damages, liabilities or costs,

including reasonable attorneys' fees and defense costs, to the

extent caused by Contractor’s negligent performance of the Work

under this Agreement and that of its subcontractors or anyone

for whom the Consultant is responsible or legally liable.

The County agrees, to the fullest extent permitted by law, to

indemnify and hold harmless Contractor, its officers, directors,

employees and subcontractors against all damages, liabilities or

costs, including reasonable attorneys' fees and defense costs,

to the extent caused by the County's negligent acts in

connection with this Agreement.

Neither the County nor Contractor shall be obligated to

indemnify the other party in any manner whatsoever for the other

party's negligence.

11. COMPLIANCE WITH LAWS

Each party agrees to comply with all laws, regulations, rules,

and ordinances applicable to this Agreement and/or applicable to

the parties performing the terms and conditions of this

Agreement.

12. SURVIVAL

Notwithstanding any termination of this Agreement, the following

119


Sections, and the terms and conditions contained therein, shall

remain in effect: 3, 5, 8, 10, 12, 14, 15, 16, 17, 18, 20, 21

and 22.

13. FORCE MAJEURE

Either of the parties to this Agreement shall be excused from

any delays and/or failures in the performance of the terms and

conditions of this agreement, to the extent that such delays

and/or failures result from causes beyond the delaying/failing

party’s reasonable control, including but not limited to Acts of

God, Forces of Nature, Civil Riot or Unrest, and Governmental

Action that was unforeseeable by all parties at the time of the

execution of this Agreement. Any delaying/failing party shall,

with all reasonable diligence, attempt to remedy the cause of

delay and/or failure and shall recommence all remaining duties

under this Agreement within a reasonable time of such remedy.

14. SEVERABILITY

If any Section or provision of this Agreement is held to be

invalid or void, the other Sections and provisions of this

Agreement shall remain in full force and effect to the greatest

extent as is possible, and all remaining Sections or provisions

of this Agreement shall be construed so that they are as

consistent with the parties’ intents as possible.

15. MULTIPLE COUNTERPARTS

This Agreement may be executed in several counterparts, all of

which taken together shall constitute one single Agreement

between the parties.

16. SECTION HEADINGS, EXHIBITS

The Section and Subsection headings of this Agreement, as well

as Section 1, Entitled “Overview,” shall not enter in the

interpretation of the terms and conditions contained herein, as

those portions of the Agreement are included merely for

organization and ease of review. The Exhibit(s) that may be

referred to herein and may be attached hereto, are incorporated

herein to the same extent as if fully set forth herein.

17. WAIVER BY PARTY

Unless otherwise provided in writing by the waiving party, a

waiver by either of the parties to this Agreement of any

covenant, term, condition, agreement, right, or duty that arises

under this Agreement shall be considered a one-time waiver and

shall not be construed to be a waiver of any succeeding breach

thereof or any other covenant, term, condition, agreement,

right, or duty that arises under this Agreement.

120


18. GOVERNING LAW AND VENUE

THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE

WITH THE LAWS OF THE STATE OF TEXAS. Any lawsuit, claim, or

action, whether in law or in equity, arising from this Agreement

will be brought in Hays County, Texas.

19. ASSIGNMENT

Neither party to this Agreement may assign it duties, interests,

rights, benefits and/or obligations under this Agreement, in

whole or in part, without the other party’s prior written

consent thereto.

20. BINDING EFFECT

Subject to any provisions hereof restricting assignment, this

Agreement shall be binding upon and shall inure to the benefit

of the parties hereto, and their respective successors,

permitted assigns, heirs, executors, and/or administrators.

21. ENTIRE AGREEMENT; AMENDMENT

This Agreement (including any and all Exhibits attached hereto)

constitutes the entire agreement between the parties hereto with

respect to the subject matter hereof. Any amendments to this

Agreement must be made in writing and signed by the parties to

this Agreement prior to the performance of any terms or

conditions contained in said amendments.

22. WORK PRODUCT

Any and all product, whether in the form of calculations,

letters, findings, opinions, or the like, shall be the property

of Hays County during and after performance of the Work.

Contractor shall have a right to retain a copy of all Work

product for record-keeping purposes.

23. TERMINATION BY COUNTY

This Agreement may be terminated by Hays County, for any reason

whatsoever, by providing thirty (30) days written notice to

Contractor. Any approved services provided under this Agreement

up to the date of termination may be invoiced by Contractor

after the termination date, and payment of said invoice shall

not be unreasonably withheld by the County.

Signatures by the parties to this Professional Services

Agreement follow on the next page.

121


EXHIBIT A

Scope of Work

Purpose:

Hays County has requested that LAN conduct a preliminary drainage analysis to determine the

feasibility of the design and construction of a large regional detention pond to mitigate the

potential for structural flooding along Hog Creek within and adjacent to the City of Woodcreek.

Due to the anticipated size of the pond, it is expected that the proposed structure will be

classified and regulated as a Dam thus triggering TCEQ regulatory design and maintenance

guidelines. The purpose of this project will be to determine the preliminary hydrologic and

hydraulic sizing of the dam, potential permitting associated with construction, potential for state

and federal grant funding opportunities, and recommendations for moving forward with design.

Scope of Work:

1. Project Management

a. General project management will be ongoing through the period of the contract

and include items such as participation in the development of a Project

Management Plan, developing and updating the project schedule, preparing

contract correspondence, transmitting deliverables, documenting the quality

control process, and other project oversight activities.

b. Working meetings with County staff shall be held to discuss study related issues,

review the progress of the work effort, or to address issues which may arise. The

Engineer shall prepare and deliver meeting minutes to the County within five (5)

working days after each meeting. Monthly meetings with County Staff are

anticipated, in addition to as-needed conference calls for the duration of the

project. A total of six (3) meetings is anticipated.

c. Quality Control Plan - LAN prepares Project Work Plans for all projects. As part

of this, a detailed Quality Control Plan will be established that will outline how all

QA/QC procedures will be completed during project execution. At a minimum,

this will include scheduled reviews of all deliverables, detailed project scheduling,

and assigned Quality managers assigned to the various tasks.

2. Data Collection

a. Document Collection - LAN will collect, review and organize the relevant

information related to storm water in the Hog Creek region. This will include but

not be limited to LiDAR information, existing conditions FEMA models, most

current USACE/GBRA studies & models, and other relevant GIS information.

b. Site visits will be performed to visually inspect specific problem areas and

drainage features identified in the initial review and data collection. LAN will

document the site visit with field observation reports and organized photos.

c. Field Survey - It is not anticipated that detailed field survey will be necessary for

this preliminary analysis. If determined it is needed it will be considered

additional services outside of this agreement.

3. Hydrologic Analysis

a. Utilizing the USACE/GBRA hydrologic model (HEC-HMS), confirm and update

basin parameters to be site specific for the proposed analysis.

b. Utilizing the updated USACE/GBRA hydrologic model, compute flow rates for a

range of flood frequencies including the 10%, 4%, 2%, and 1 % events.

123


c. Utilizing the updated USACE/GBRA hydrologic models compute flow rates for

the Probable Maximum Flood (PMF).

d. Simulate proposed regional detention pond (dam) to preliminarily size spillways,

embankment, and inundation limits to meet TCEQ Dam Safety regulations.

4. Hydraulic Analysis

a. Build HEC-RAS model for Hog Creek utilizing HEC-HMS peak flowrates for

existing conditions.

b. Utilize HEC-RAS model to simulate proposed conditions (with pond) utilizing

peak flowrates from proposed HEC-HMS model.

c. Utilize HEC-RAS models to compute flood profiles for a range of flood

frequencies including the 10%, 4%, 2%, and 1% events for both existing and

proposed conditions.

d. Assess potential structures to be removed from 1% flood event.

e. Evaluate and minimize upstream and downstream impacts in proposed conditions.

f. Evaluate and maximize potential for flood reduction to Cypress Creek in proposed

conditions.

5. Dam Constructability Review

LAN will conduct preliminary assessments to determine what will be required to ensure

that the proposed construction will comply will all relevant regulatory agencies as well as

other potential engineering and land acquisition design requirements. Each of the

following anticipated requirements will be documented in the Preliminary Engineering

Report:

a. TCEQ Dam Safety Requirements

b. Geotechnical Engineering Requirements

c. Environmental Impacts Assessment

i. Texas Parks & Wildlife Requirements

ii. USACE ordinary high water mark regulations

d. FEMA Requirements

e. Potential Right-of-Way Assessment

6. Preliminary Engineering Report

a. Meet with County staff to discuss results preliminary engineering analysis.

b. Develop flood mitigation options for the 1% flood event that will satisfy all TCEQ

dam requirements (passing 75% PMF).

c. Documentation of Dam Constructability Review.

d. Prepare opinion of probable cost for preliminary dam design.

e. Quantify benefits based on preliminary proposed design.

f. Recommendations on potential for federal or state funding based on the

benefit/cost analysis.

g. Develop report that summarizes H&H analysis results, costs, impacts, benefits,

potential funding sources, and final recommendations as to next steps on the

potential flood mitigation project.

Deliverables:

1. Hydrologic models and hydraulic models

2. Preliminary Engineering Report that details the methodologies, assumptions, and results

of the analysis, as well as recommendations and next steps based on project feasibility.

124


EXHIBIT B

Fee Schedule

Task Total Budget

Task 1: Project Management $6,540

Task 2: Data Collection $3,200

Task 3: Hydrologic Analysis $6,140

Task 4: Hydraulic Analysis $11,440

Task 5: Dam Constructability Review $13,760

Task 6: Preliminary Engineering Report $11,660

TOTAL $52,740

Rate Schedule

Rate Category Hourly Rate

Project Principal $260.00

Project Manager $200.00

Senior Engineer $180.00

Project Engineer $15000

Graduate Engineer $120.00

QA/QC Manager $175.00

CADD/GIS $105.00

Administrative $75.00

125


-- EXHIBIT “C” --

Additional Terms to the Services provided by Contractor, if any,

are as follows:

A. Consultant represents that it will perform its services under

the Agreement in conformance with the care and skill ordinarily

exercised by similar members of the profession providing similar

services, practicing under similar conditions at the same time

and in the same or similar locality.

B. Consultant is not responsible for supervising, directing,

controlling, or otherwise being in charge of the construction

activities, means, or methods at the project site; or

supervising, directing, controlling, or otherwise being in

charge of the actual work of the Constructon Contractor, its

sub-contractors, or other materialmen or service providers not

engaged by Consultant.

C. Consultant’s opinions of probable total project costs and/or construction costs, if any, provided as part of the services

under the Agreement are made on the basis of Consultant’s

knowledge, experience and qualifications and represent

Consultant’s judgment as an experienced professional engineer,

architect and/or scientist, as the case may be. Consultant does

not guarantee that proposals, bids, or actual total project

costs or total construction costs will not vary from the

opinions provided by Consultant.

D.______________________________________________________________

________________________________________________________________

E.______________________________________________________________

________________________________________________________________

F.______________________________________________________________

________________________________________________________________

G.______________________________________________________________

________________________________________________________________

H.______________________________________________________________

________________________________________________________________

I.______________________________________________________________

________________________________________________________________

126


J.______________________________________________________________

________________________________________________________________

K.______________________________________________________________

________________________________________________________________

L.______________________________________________________________

________________________________________________________________

127


EXHIBIT “D”

Project Schedule for the Performance of Consultant’s

Professional Services

Task Duration

(Days)

Start Finish

Task 1: Project Management 90 July 1 Sep 30

Task 2: Data Collection 10 July 1 July 11

Task 3: Hydrologic Analysis 15 July 15 July 30

Task 4: Hydraulic Analysis 15 July 20 Aug 5

Task 5: Dam Constructability Review 30 July 15 Aug 15

Task 6: Preliminary Engineering Report 45 Aug 15 Sep 30

128




AGENDA ITEM

SUB-526 Breakwater Subdivision (21 Lots). Discussion and possible action to approve final plat.


ACTION-SUBDIVISIONS June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



HAIRELL WHISENANT N/A

SUMMARY 25B53B81B109B137B165B193B221B249BThe proposed Breakwater Subdivision is a 21 lot subdivision located off of Rim Rock Trail in Precinct 4. This proposed subdivision spans across both Hays and Travis County. Only 2.575 acres, which will be 4 lots, will be within Hays County. 26B54B82B110B138B166B194B222B250BThe subdivision will be served by the West Travis County Public Utility Agency. Wastewater service will be provided by individual on-site sewage facilities. 27B55B83B111B139B167B195B223B251BAll the roads being constructed in Breakwater Subdivision will be solely within and maintained by Travis County

131




AGENDA ITEM

Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to Ronald Hunka, owner of portions of lots 19 & 20 in the Big Country, Section 1 Subdivision.


ACTION-SUBDIVISIONS June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



HAIRELL WHISENANT N/A

SUMMARY 25B53B81B109B137B165B193B221B249BMr. Hunka is the owner of portion of lots 19 & 20 in the Big Country Section 1 Subdivision in Precinct 4. The house and original septic system was built on the two portions of lots in 1978, but did not have the requisite plat revision needed. 26B54B82B110B138B166B194B222B250BHe has applied for a permit to construct an On-Site Sewage Facility to replace the existing failing system. Hays County Regulations do not allow staff to issue any permits on parcels not in compliance with platting requirements, however Mr. Hunka has requested a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities which will allow him to replace his failing OSSF. 27B55B83B111B139B167B195B223B251BThe property owner has been made aware of the plat requirement, and the two lots will be re-platted to meet Hays County rules.

135




AGENDA ITEM

Discussion and possible action approve the appointment of Donnie Torres as Reserve Deputy Constable in Precinct 3 to fill a vacant Reserve Deputy Constable position.


ACTION-MISCELLANEOUS June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Constable Ayers CONLEY N/A

SUMMARY 25B51B77B103B129B155B181B207B233BThis is a non-paid Reserve position

136




AGENDA ITEM

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court.


EXECUTIVE SESSION June 21, 2016

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



Kennedy INGALSBE N/A

SUMMARY 25B51B77B103B129B155B181B207B233BSummary to be provided in Executive Session.

137




AGENDA ITEM

Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding ongoing or prospective litigation involving Hays County.


EXECUTIVE SESSION June 21, 2016 TBD

LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



COBB COBB N/A


138




AGENDA ITEM

Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court.



LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



COBB COBB N/A


139




AGENDA ITEM

Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct 2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 0.960 acres in fee simple and 0.032 acres for a temporary construction easement from property located at 1480 S. FM 1626 owned by Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway improvements.



LINE ITEM NUMBER

AUDITOR USE ONLY

AUDITOR COMMENTS:



JONES JONES N/A


140

Agenda Cc Hays

Documents

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