ABOA Policies 2008

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Alberta Basketball

Officials Association

POLICY MANUAL

2008


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ABOA Policies 2008 page 1

1 Amendments

1.1 The policies of the ABOA may be amended by a majority vote of the Executivesubject to ratification at the next General meeting. No notice of motion isrequired.

2 Office of the Association

2.1 The ABOA may maintain an office. This office is currently located at Percy PageCentre, 11759 Groat Road, Edmonton, Alberta, T5M 3K6, email:[email protected] phone (780) 427-9044, fax (780) 427-2663.

2.2 All correspondence of the Executive should be directed through ABOAs office,where it will be delivered to the person(s) responsible.

2.3 The ABOA office will maintain files on all activities of the Association.

2.4 BA Program Coordinator for Officials will provide administrative assistance toABOA Executives for its affairs.

3 Membership

3.1 In order to maintain membership, an official shall meet the requirements as listedin the ABOA By-Laws with respect to the class of membership applying for.

4 Membership Fees

4.1 Membership fees for the respective classes of membership shall be as adoptedat the Annual General Meeting. For current fee levels, contact the ABOA office.

4.2 The ABOA office shall forward the appropriate amount from every activemembers fee towards membership in Canadian Association of BasketballOfficials (CABO) and Basketball Alberta (BA).


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5 Provincial Exam

5.1 Each active member shall write the annual ABOA exam as a condition ofmembership in accordance with Article 15I of the Bylaws.

5.2 The exam will be a closed book exam.

5.3 Date of writing

5.3.1 The exact date of the examination shall be set by the interpreter in consultationwith the Executive.

5.3.2 Local boards shall be given the option of sitting the examination on one ormore occasions during a given week.

5.3.3 Local boards shall return the completed examinations to the ABOA within 14

days of the sitting of the exam.

5.4 Exam Supervisor

5.4.1 Each board or individual wishing to sit the examination should arrange aneutral supervisor to oversee the examination.

5.4.2 Individuals in areas with no Board should contact the ABOA office to makearrangements to write the exam.

5.5 Number of Sittings

5.5.1 Officials who fail to obtain a mark of 65% or who does not receive therequired mark for a provincial or national appointment will be allowed tore-sit the exam one time only at a time determined by the Interpreter inconsultation with the Executive. The maximum number of times anofficial may write the exam in one year is twice

5.6 The required mark for membership in the ABOA shall be 65%; for provincialappointments 80%; and for national appointments 86%. Local Boards orindividuals should contact the ABOA office to make arrangements for a rewrite.

6 Uniform

6.1 An officials uniform shall be neat and well-pressed. It shall consist of thefollowing:

6.1.1 short-sleeved shirt with black and white stripes


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6.1.2 black trousers, preferably belt-less (Sansabelt). If a belt is worn it should beblack.

6.1.3 black socks

6.1.4 primarily black shoes

6.1.5 black Fox 40 whistle with black lanyard.

6.1.6 the current CABO warm-up jacket. This item is mandatory at Provincialassignments, ACAC games and optional for all other games. (All officials in aparticular game must have a CABO jacket in order for it to be worn).

6.2 The ABOA may maintain a small supply of officials clothing, rulebooks andmanuals at the ABOA office for resale to members.

6.3 The ABOA and its local Boards are the sole distributors of the ABOA crest

through specifically authorized agents. Only active members are permitted topurchase or receive the crest.

7 Evaluations

7.1 The official ABOA evaluation form shall be used for provincial evaluations. Threecopies of the form shall be made. One copy shall go to the official beingevaluated, one to the local Board Executive and one to the ABOA. All copiesshould be completed and forwarded within two weeks of the time the evaluationwas done.

7.2 Only a Provincial Evaluator may do an official provincial evaluation.

7.3 An official receiving a provincial evaluation may be charged a rating fee of $20.00for each evaluation.

7.4 Any official wishing a provincial evaluation should contact the ABOA office tomake arrangements. An official may request a second evaluation by a differentevaluator if he/she so desires. An additional fee will be charged.

7.5 Included in the evaluation may be a recommendation as to the level of basketballthat the official is qualified to officiate.


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8 Provincial Assignments

8.1 ABOA approves all assignments of officials to games that have provincial or inter-provincial status. This includes all ACAC league or playoff games and ASAA andBA provincial tournaments. ABOA must also approve all officials appointed forassignments outside the province, including Western Canada Games, ArcticWinter Games and Canada Games.

9 ACAC Assignments

9.1 The official must meet the following criteria:

9.1.1 must obtain a mark of 80% on the exam.

9.1.2 must have obtained a provincial evaluation in the past two years at the level of

game appointed or comparable ASAA Provincial.

9.1.3 must have attended a provincial clinic, or approved alternative, in the past twoyears.

9.1.4 must be recommended by his/her local Board.

9.1.5 must abide by the ABOA Code of Ethics.

9.2 Local ACAC Boards shall submit a list of recommended ACAC officials to theEvaluation Chairman by such date as specified by the Executive.

9.3 The ABOA Evaluating Committee shall submit to each Board a list of approvedACAC officials by such date as specified by the Executive.

9.4 Each local Board shall have 14 days to appeal in writing to the EvaluatingCommittee to have officials added to or deleted from the list.

9.5 The Evaluating Committee shall notify each Board in writing as to the status ofeach official on the appeal list. Boards and/or members shall have the right toappeal to the Executive.

9.6 The Executive may forward the final list of approved officials to the appropriate

league commissioner.

9.7 Any official who fails to meet the criteria shall immediately have all provincialassignments withdrawn for the remainder of the season.

9.8 Boards may apply to the Executive to have additional names added to theapproved list during the season in the case of emergency.


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10 ASAA & BA Provincial Tournament Assignments


10.1.1 must obtain a mark of 80% on the first writing of the exam.

10.1.2 must have obtained a provincial evaluation in the past two years.


10.1.4 must currently be working the level of game appointed or equivalent

10.1.5 must be available to work the entire tournament.

10.1.6 must be capable of working the championship game.

10.1.7 must abide by the ABOA Code of Ethics.


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10.2 The Executive shall decide the number of assignments that each Board shallreceive each year based on the location of each tournament and the amount offunding available.

10.3 Boards shall submit a list of recommended officials to the Evaluating Committee

by such date as specified by the Executive.10.4 The ABOA Evaluating Committee shall review all names submitted by each

Board.

10.5 The Evaluating Committee shall notify each Board in writing of the names of anymembers who do not receive approval.

10.6 The final recommendations of the Evaluating Committee must be submitted tothe Executive for final approval.

11 National and Out-of-Province Assignments


11.1.1 must obtain a mark of 86% on the exam.

11.1.2 must have obtained a provincial evaluation in the past two years at the level ofgame appointed or comparable ASAA Provincial

11.1.3 must have attended a provincial clinic or approved alternative in the past twoyears.


11.1.5 must have received a provincial assignment in the past.

11.1.6 must currently be working the level of the game appointed or equivalent

11.1.7 must abide by the ABOA Code of Ethics

11.2 The Canadian Association of Basketball Officials requests officials from theABOA for specific national tournaments including CIAU men and women, CCAAmen and women, Canada Basketball national championships and the Canada

Games.

11.3 Boards may be invited to submit a list of recommended officials to the EvaluatingCommittee by such date as specified by the Executive.

11.4 The final recommendations of the Evaluating Committee must be submitted tothe Executive for final approval. They will then be forwarded to BA. Both ABOAExecutive and BA will only make changes for non-technical reasons and anychanges must be referred back to the Evaluating Committee.


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12 Clinics

12.1 Approved Clinicians: only ABOA approved clinicians may conduct a provincialclinic.

12.2 Method of Booking Clinics:

12.2.1 requests should come through the ABOA office where date(s), location,contact person, length, and emphasis will be determined.

12.2.2 The ABOA Interpreter will make arrangements for an approved clinician anddetermine the cost of the clinic.

12.2.3 ABOA will keep a record of all clinics.

12.3 Out of Province Clinics: any requests for clinics out of the province must beapproved by the ABOA before the clinic is to proceed.

13 Recommended Rates of Payment

13.1 Recommended rates of payment shall be set by the ABOA Executive andapproved at the Annual General Meeting.

13.2 Ten (l0) % will be deducted off all provincial game fees by ABOA.

13.3 Evaluator and clinician honoria will be determined by the Executive.

14 Exchange Program

14.1 ABOA will attempt to run as many exchanges whenever possible. Local Boardsare encouraged to initiate Board-to-Board exchanges

14.2 The Evaluation Chair shall co-ordinate the exchange program and shall submit aplan to the ABOA Executive for approval.


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15 Newsletter and Website

15.1 The Executive may appoint an individual who will be responsible for producingand distributing a newsletter at such times as determined by the Executive andfor maintaining a website.

15.2 Content will be determined by the Executive and submissions by local Boardsand individuals may be considered.

16 Meetings

16.1 All travel, meals and accommodation expenses shall be covered for eachExecutive member attending Executive or Annual General Meetings.

16.2 The order of business at the Annual General Meeting shall be:

16.2.1 Call to order and roll call

16.2.2 Adoption Of agenda

16.2.3 Reading of minutes of last Annual General Meeting

16.2.4 President's address

16.2.5 Officers' reports

16.2.6 Financial report and statement

16.2.7 Old business

16.2.8 New business

16.2.9 Election of officers

16.2.10 Adjournment


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17 Committees

17.1 Evaluation Committee

17.1.1 shall consist of the Provincial Assigning/Evaluating Chairman, one provincialevaluator from each of the CBOA, EBOA and SABOA Boards, and such othersas may be added by the Evaluation Chair.

17.1.2 shall be responsible for co-coordinating all provincial evaluations.

17.1.3 shall be responsible for recommending to the Executive all provincial andnational assignments.

17.2 Education Committee

17.2.1 shall consist of the Provincial Interpreter (Chairman), one provincial clinician

from each of the CBOA, EBOA and SABOA Boards, and such others as maybe added by the Executive.

17.2.2 shall be responsible for conducting all courses to qualify Master CourseConductors and Certified Clinicians.

17.2.3 shall have input into the format of the annual provincial clinic with approval bythe Executive.

17.2.4 shall contribute technical articles for the newsletter re: rule changes, points ofemphasis, interpretations, etc.

17.3 Nominating Committee

17.3.1 shall consist of the Supervisor (Chairman) and such others as may be addedby the Executive. In the event that the Supervisor is interested in running for aposition, the President shall appoint another member as chairman.

17.3.2 shall be responsible to arrange and promote candidates to stand for electionfor all positions to be elected.


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17.4 Grievance and Discipline Committee

17.4.1 shall consist of the Vice President and a minimum of two others as may beadded by the Executive.

17.4.2 the committee shall review all written grievances; gather information and/ortestimony from the appropriate parties. The committee shall rule on thegrievance and make a recommendation to the Executive.

17.4.3 the Chairman shall notify the complainant in writing, with a copy to theExecutive, of the results of the grievance within 7 days of the decision.

17.4.4 the complainant may appeal the ruling to the Appeals Committee.

17.5 Appeals Committee

17.5.1 The Appeals Committee shall consist of three ABOA members appointed bythe Executive. They may not be members of the Executive or the Grievanceand Discipline Committee.

17.5.2 the Committee shall gather and review all written grievances, informationand/or testimony from the appropriate parties. The Committee shall rule on theappeal and make the decision known to the Executive.

17.5.3 the Chairman shall notify the complainant in writing, with a copy to theExecutive, of the results of the appeal within 7 days of the decision.

17.5.4 the decision of the Appeals Committee is final.


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APPENDIX A

ABOABenefits of MembershipAs a member of the Alberta Basketball Officials Association, you belong to a communityof individuals with a common bond. This bond develops a variety of values, skills andawareness that is unique to officials; which in turn allows them to contribute positively tothe on-court experience of the game of basketball.

Specific benefits of value to each ABOAmember include:

Communications and Resources Access to current basketball and officiating resources through the ABOA website

and newsletter - Stripes

Educational bulletins, rule and mechanics clarifications from the Interpreter Points of emphasis from the Evaluation Chair Standardized national exam administration and procedures Provincial clinics conducted annually or in rotation with Super Weekend Member discount for Super Weekend Clinicians for Local or Regional Clinics Awareness of Development Camps in North America

Representation Voting privileges at the ABOA Annual General Meeting and on bylaws and

procedures

Representation through your local board at executive and cabinet meetings National representation at annual CABO meetings and education and evaluation

seminars

Comprehensive insurance through the ABOA group plan with Basketball Alberta Resolution of grievances, violations of policies or code of ethics, and incidents of

misconduct or abuse

Pathways for Development Selection to Zone or City Championships Eligibility for selection to Basketball Alberta and ASAA Provincial Championships

Opportunity to officiate Team Alberta U15 / U17 provincial team players Experience gained and opportunities for advancement by refereeing provincial

player development programs such as Regional Training Centres or Centre forPerformance

Eligibility for selection to Alberta Colleges Athletic Conference (ACAC) games Opportunity to participate in referee exchange programs Eligibility for selection to Canada West Panel games Receive an evaluation or observation from a Provincial Evaluator


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Eligibility for selection to National Championships, Western Canada or AlbertaSummer Games

Identification and nomination for FIBA Card

Reward and Recognition

ABOA annually recognizes the outstanding contributions or performances of itsmembers and submits nominations to CABO for national recognition. This is donethrough the following programs

Outstanding Achievement Awards for performance at each of the provincial,national and international levels

Honorary Life membership in ABOA Nomination for the CABO Wink Willox Award Eligibility for provincial and national scholarships, notably the Ritchie/ Nicurity

CABO Scholarship for post-secondary student official and the CABO CampScholarships


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APPENDIX B

ABOA CODE OF ETHICS

A member in good standing of ABOA should:

always conduct himself/herself as a representative of the sport of basketball asa whole.

be obligated to report violations of these Code of Ethics to the ABOA Executive

give his/her best effort in every game he/she officiates

remove himself/herself from any obligations to any person affiliated with anygame he/she might be assigned to officiate.

avoid situations that might make him/her appear to be under obligation asabove.

be prompt for assignments

apply the spirit and intent of the rules and uphold the integrity of the game.

avoid criticizing or attempting to explain another officials judgment or decisions.

avoid arguing with players, coaches or other team personnel

not solicit games from any coach, league or representative thereof

not officiate a game with any non-ABOA active official unless it is specifically toassist with the development of that official.

not officiate any game after having an alcoholic drink that day.

An official in violation of this Code of Ethics may be referred to the Grievance andDiscipline Committee.


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APPENDIX C

MEMORANDUM OF AGREEMENT

between:

Alberta Colleges Athletic Conferenceand Alberta Basketball Officials Association

Whereas the Alberta Colleges Athletic Conference (ACAC) requires the services of basketball officials;and whereas the Alberta Basketball Officials Association (ABOA) is the organization responsible for theprovision of basketball officiating services; the following shall constitute an agreement of the terms of thearrangement whereby ABOA officials are contracted to officiate ACAC games in the 2006-7, 2007-8through 2008-9seasons:

The ACAC and its member institutions shall:

1. Provide a safe, secure environment for the conduct of ACAC basketball games. Host colleges willprovide an on-site person to be responsible for the safety of the officials from their time of arrival totheir final departure from the college premises.

2. Provide a secured change room separate from any teams competing.3. Provide separate shower facilities in close proximity to the change room and the gymnasium.4. Provide a written schedule of games well in advance of play.5. Provide remuneration for services at the following agreed upon rates:

2006-2008 2008-09Regular Season Games: $65/official $70/officialPlayoffs: $75/official $80/official

Hotels: Accommodation paid for by the ACAC at the local host hotel(reservations made by the ABOA designate on ACAC credit card)

Meals/Mileage (as per ACAC Operating Code):

2.2 ACAC Officials (amended September, 2005)2.2.1 Breakfast

$10.00 - an allowance or reimbursement for breakfast may be claimed only ifthe time of departure is earlier or the time of return is later than 7:30 am.

2.2.2 Lunch$10.00 - an allowance or reimbursement for luncheon may be claimed if thetime of departure is earlier or the time of return is later than 1:00 pm.

2.2.3 Dinner$20.00 -an allowance or reimbursement for dinner may be claimed only if thetime of departure is earlier or the time of return is later than 6:30 pm.

2.2.3.1 Claims for meals on a receipt basis, where the cost of the mealexceeds the meal allowance, may be made in those caseswhere:


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2.2.3.2 The ACAC official is not in close proximity to an eatingestablishment which can provide a reasonable meal at a costsimilar to the amount of the meal allowance, or

2.2.3.3 When it clearly disrupts ACAC business being conducted tomove to an eating establishment that provides meals similar incost to the amounts of the meal allowance.

2.2.4 Receipted meals which exceed the meal allowance should be reasonable andgenerally should not be significantly higher than the meal allowance for that meal.Receipted meals for less than the meal allowance may be claimed.

:Air Transportation: Air transportation for officials travel to Grande Prairie for

each home weekend paid for by the ACAC at best available fare(reservations made by the ABOA designate on ACAC credit card)

In addition, the ACAC shall provide the following travel honoraria for all required travellingofficials:

* $25 per passenger for same day, return trip by ground transportation(minimum 200 km. return trip)

* $40 per official for same day or overnight, return trip (one night) by ground transportation(minimum 400 km. return trip)

* $75 per official for overnight trip (two nights) by air transportation

6. When necessary, provide written documentation concerning an official's performance, behaviorand/or conduct to the ABOAs ACAC provincial evaluation/assigning chairperson.

7. Deal with any incidents of abuse directed towards officials by ACAC participants as reported byABOA.

8. Provide the ACAC Officials Report Forms for any ACAC game where an ejection, technical, orflagrant foul is assessed by the officials immediately following completion of the game. The formsshall be provided to the officials in the change room.

The ABOA and its member officials shall:

1. Officiate all scheduled ACAC regular season and playoff games.

2. Designate an ACAC provincial evaluation/assigning chairperson responsible for the selection,administration, evaluation and supervision of ACAC officials assignments and for dealing with any

concerns between the ACAC and the officials.

3. Establish a central assignment process, which will incorporate the selection, advancement and travelof all ACAC officials.

4. Complete the ACAC Officials Report Forms for any ACAC game where an ejection, technical, orflagrant foul is assessed. The Report must be completed in its entirety, in a clear and legible mannerbefore leaving the venue, and presented to the on-site contact prior to departing the venue.


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5. Comply with requested ACAC invoicing procedures.

6. Consult with the Conference basketball facilitator in the determination of playoff officiatingassignments.

7. Respond to concerns expressed by the ACAC about the performance or behaviour of any official

working ACAC games.

8. Report unacceptable behaviour of an ACAC player, coach, or official to the ACAC Commissionerand the Executive Director.

In witness whereof, the parties hereof have agreed to comply to the best of their ability to therequirements herein:

Alberta Colleges Athletic Conference

Per: ________________________________ Date:

Wade Kolmel, VP, Operations, ACAC

Alberta Basketball Officials Association

Per: _________________________________ Date:

Dick Vanderstam, President, ABOA


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APPENDIX D

LETTER OF AGREEMENT

Between Alberta Schools Athletic Associationand Alberta Basketball Officials Association

The intent of this agreement is that the Alberta Schools Athletic Association (ASAA) willcontract the Alberta Basketball Officials Association (ABOA) to provide for the officiatingneeds of the ASAA at each ASAA Provincial Basketball Championship for 2006/2007,2007/2008 and 2008/2009.

Conditions:

Date of cost estimate

By December 1 each year of this agreement the ABOA will provide the ASAA with a reasonableestimate of total costs anticipated for the coming championship as agreed to below so that theASAA can inform Provincial Championship hosts what to include as the entry fee in theregistration packages they publish on their championship website and send to ASAA zonesecretaries. It is understood by both parties that this figure may go up or down based onflexibility included in the wording of this agreement.

Payment by ASAA

Approximately 3 weeks prior to each Provincial Basketball Championship, the ASAA will paythe ABOA 50% of the estimated total cost of providing officials at ASAA Provincials. A bill willneed to be provided to the ASAA office. Following the championships, and upon receipt of adetailed breakdown of expenses incurred by the ABOA, and following satisfactory responses toquestions posed by the ASAA about additional costs incurred over and above the initialestimate, the ASAA will pay the outstanding amount to the ABOA

Game fees per official

2007 @ $37.00 per official per game



Per Diem Rates

Local official (an official living in the center the games are being played in)- $20 per day Non-local officials based upon the following, as required:

o Breakfast $9o Lunch $11o Supper $15


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Transport*

2007 @ $4,000

2008 @ $4,500

2009 @ $5,000

* The ASAA will keep the door open to discuss extenuating circumstances that mayinvolve the ABOA asking to exceed the dollar amounts allocated. We also understandthat when costs do not reach the noted amounts we will be rebated accordingly

When provincial championships are held in rural centers where local accommodationsare not readily available, the reasonable cost (based upon $0.25 per km) of transportingofficials from the nearest center with hotels to the venue would be in addition to thismileage allowance.

Accommodation:

To be based on double occupancy for officials traveling 100km+ one way at a rate provided bythe host hotel including taxes or reasonable hotel cost for the area in which the championshipswill occur if there is not a host hotel or if such a hotel is fully booked. The ABOA shouldconsult the ASAA Accommodation Guide for the best rates, and the ABOA is responsible forbooking their own rooms. It is expected that the ABOA will make every effort to book rooms inadvance of the tournament.

Regionalization & Neutrality:

The ASAA would like the ABOA to work to the best of its ability to optimize the utilization oflocal officials to make up the majority of officials at each ASAA Provincial Championship event

with the understanding that this may not always be possible. The ASAA trusts in the ability ofofficials within your association to remain neutral regardless of where they come from, and weappreciate the ABOAs understanding that the main reason for our request of more local officialsis to keep the cost of participating in provincial championships as reasonable for participatingteams as possible.

Maximum Number of Games

Both parties recognize that, in order for the officials to perform at an optimal level, no officialwill be required to work in excess of 2 games per day. For this reason, the minimum number ofofficials required at any tournament is the greater of:

a) 8 officials; orb) the maximum number of games on any given day.

Assignor/Evaluator:

We understand that the ABOA includes assignor/evaluator personnel at each championship attheir cost and that the only communication that will take place between evaluator and officials


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li i

during a match will be if the evaluator feels . . . it is necessary and important in the interests offair play (ABOA correspondence to ASAA, Feb. 7, 2000).

Communication with ASAA Hosts

The ASAA will forward a list of tournament contacts to the ABOA a minimum of one monthprior to the commencement of the provincial championships. Once the contact list is received,the ABOA will contact the ASAA Provincial Championship hosts and forward the name andcontact information of a designated person with whom the hosts can communicate regardingprovincial championship officiating matters.

Miscellaneous

While the ASAA cannot require provincial championship hosts to comply with all requests thatmay involve decisions made at the school level, we will request the following of each host inrespect to ABOA officials:

Event pass to all facilities used during the tournament or a reasonable supply ofASAA All events passes, if those passes are not provided to the ABOA by theASAA.

Lockable change rooms, separate from those of players. Different change roomsfor men & women

Safety and security of officials during tournament play, especially post-game Invitation to the opening ceremony for a representative from your association to

say a few words of welcome on behalf of the officials

Parking needs to be accommodated as best as possible at each location Access to hospitality room provided for coaches

Rule Changes

The ASAA will make every effort to keep the ABOA and Basketball Alberta informed of anyproposed rule changes (Notice of Motion) that will be voted upon at the Annual General Meeting(AGM) of the ASAA. However, if such Notices are not provided to the ABOA, it will beincumbent upon the ABOA to obtain the Notices of Motion from the ASAA website three weeksprior to the AGM of the ASAA. It is anticipated these Notices will be available on the ASAAwebsite by mid-April each year. As any school zone or ASAA Commissioner can submit aNotice of Motion to change policy as late as April 1, it is not possible to involve the ABOA indiscussions regarding those motions. However, if the ASAA considers significant changes to thebasketball rules it follows, the ABOA will be involved in discussions regarding those rule

changes.

AGREED TO BY:

Dirk Vanderstam, President, ABOA John Paton, Executive Director, ASAA

ABOA Policies 2008

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