भारतीय मानक ब्यनरोभ रत य म नक ब यनर प ल...
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भारतीय मानक ब यनरो पलॉट नबर 4 ndash ए सकटर 27- बी
मधयमारग चडीरढ़- 160019
ननविदा सनचना
भारतीय मानक ब य रम माक क वारषिक दर आधार पर लखा वाए परदान करन क कलए यमगय बमलीदाताओ दम बमली परणाली (तकनीकी बमली एव रवततीय बमली) क तहत महर बद बमकलया आमतरित करता ह
2 ररकत ननरवदा दसतावज़ 25-02-2019 18-03-2019 तक कायािलय मय क दौरान उपलबध हमगा | ननरवदा दस तावक कायािलय एव wwwbisorgin और wwwcpppgovin डाउनलमड परापत ककए का कत ह
बमकलयो कम कमा करन की अनतम नतथि 18-03-2019 मय 1400 बक तक ह बय रम तरबना कमई कारण बताय कक ी बमली या भी बमकलयो कम रदद करन का अथधकार रकषित रखता ह
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
ननविदा दसतािज़
अनसनची ndash 1 बोलीदाताओ हत ननदश
1 बोली आमतरण की सनचना 11 भारतीय मानक ब य रम (बीआईए ) उततर ििीय कायािलय (उिका) चडीगढ़ दवारा अन ची-3 म ननरदिष लखा वाओ क कलए दरवबमली ति (तकनीकी बमली और रवततीय बमली) क अतगित महरबद बमकलया आमतरित करता ह 2 ननविदा दस तािज जारी करना 21 अन ची-4 म दरािया गया ररकत ननरवदा दसतावक कायािलय अवथध क दौरान उपलबध हमगा| 22 ननरवदा दसतावज़ इ बय रम की वब ाइ wwwbisorgin और wwwcpppgovin भी डाउनलमड ककया का कता ह 23 बमलीदाता अपनी बमली की तयारी और परसतत करन क ाि कड भी लागत वहन करगा बय रम कक ी भी मामल म चाह चालन हम या बमली लगान की परकिया क पररणाम हम इन लागत क कलए जकममदार या उततरदायी नही हमगा 3 बोलीसविदा की भाषा बमली की भाषा अगरकीरहदी हमगी और भी पिाचार इत यारद अगरकीरहदी भाषा क अनरप हो 4 बोली पनिग कानफ र स
41 भी इचछक बमलीदाताओ क कलए एक प वि-बमली काफर अन ची-4 म दरािई गई ननधािररत नतथि और मय पर आयमजकत की काएगी जक म अभीष बमलीदाता कक ी परकार का सपष ीकरण यरद हम ल कत ह 42 कही भी बमली दसतावज़ म कमई पररवतिन और पररवधिन की अनमनत नही ह इनम कक ी भी परकार का िर पाए कान पर बमली कम र री तौर पर खाररक ककया का कता ह (बमलीदाता दवारा अपनी भी रकाओ कम बमली प वि काफर म ही द र कर लना हमगा यरद ऐ ा बमली म बताया गया ह| यरद बमली प वि कमई बठक नही की काती तम बमलीदाता कम बमली परापत करन की अनतम नतथि ात (7) रदन प वि अपनी कक ी भी दरवधा क कलए कलखखत रप म सपष ीकरण ल लना हमगा )| 43 अगर िम पराथधकारी दवारा ननरवदा क कारी करन क बाद कमई पररवतिन ककया काता ह तम बमली कम भकन पहल बमली म उ म राकमल करन क कलए रदथध-पिअनरष क रप म भावी बमलीदाताओ कम थचत ककया काएगा 5 बोललयो की िधता 51 बमली इ क खलन की नतथि अन ची 4 म दरािई गई अवथध क कलए मानय रहगी 6 धरोहर रालशबोली परनतभननत 61 बमलीदाता अन ची 4 म दरािई गई राकर ब याकमक त धरमहर राकर कमा (ईएमडी) क रप म ब य रम क पा कमा करगा धरमहर राकर अनबध-1 म यिा वखणित परारप क अन ार भारतीय मानक ब य रम क पि म डडमाड डराफ पआडिर क रप म अिवा बक गार ी क रप म कमा की काए कमकक चडीगढ़ म दय हम |
62 धरमहर राकर कम कमा करन म अ फल रहना अिवा इ क रवलमप बमली अयमग य हमगी और इ परकार की बमली रदद कर दी काएगी 63 बमली की वधता अवथध क दौरान ब य रम की हमनत क तरबना बमलीदाता अपनी बमली रदद नही कर कता अिवा इ की रतो और ननबधनो म कमई पररवतिन नही कर कता यरद बमलीदाता बमली कम रदद करता ह अिवा इ की रतो एव ननबधनो म कमई पररवतिन करता ह तम उ की धरमहर राकर ब य रम दवारा अपन अथधकारो और परनतकार क प वािगरहो क तरबना कब त कर ली काएगी और इ ह ान की तारीख लकर अगल एक वषि की अवथध क कलए बमलीदाता कम अपनी वाए दन क कलए ब य रम कम बमली कमा करवान क कलए अथधकार नही हमगा 64 यरद फल बमलीदाता ननधािररत मय ीमा म कायिकाररता परनतभ नत का भगतान नही करता अिवा करार बॉण ड पर हस तािर करन म अ फल रहता ह तम उ की धरमहर राकर ब य रम दवारा कब त कर ली काएगी 65 अ फल बमलीदातादाताओ की धरमहर राकर फलतम बमलीदाता बय रम कम अपकषित कायिकाररता परनतभ नत परसतत करन क बाद तिा रवदा कम हसतािररत करन क बाद या बमकलयो की वधता अवथध की माजपत क ती (30) रदनो क बाद इ म कम भी पहल हम लौ ा दी काएगी 7 योगय बोलीदाता
71 कवल वही बमलीदाता कम अन ची 4 म बताई गई यमगयता पािता कम प रा करत हम व भामाबय रम क उततर ििीय कायािलय म लखा वाए परदान करन क पाि ह |
8 दर कस उदत की जाएरी 81 बमलीदाता तकनीकी रवकरष ताओ एव रतो कम धयान म रखकर अपनी दर ननकालन तिा दर उदत करन की अपिा की काती ह बमली दन प वि बमलीदाता न अपनी बमकलयो क बध म उनका यिातथयता तिा पयािप तता तिा लग न अन थचयो म उदत दारो एव म य क बार म तजष कर ली ह ऐ ा मझा काएगा | इन दरो एव म यो म रवदा क तहत इ की भी बाध यता तिा उनकी दयताए मथचत रप प णि करन क कलए आवश यक चीक यिा अन यिा उपबथधत कम छमडकर राकमल हमगी 82 रवततीय बमली म भी सिानीय कर इतयारद रहत भी परकार क कर राकमल होग जकनका भगतान बमलीदाता दवारा लखा वाओ क कलए रवननरदिष सिानो पर ककया काना ह और ऐ कक ी भी लखो पर अनतररकत भगतान(नो) क कलए दाव पर रवचार नही ककया काएगा
9 बोली जमा करन का ढर
91 प णि बमली अन ची-4 म ननरदिष ककए गए अन ार बमली-बॉक या डाक दवारा तय ननधािररत मय प वि तय सिान पर पहच काए डाक म सपीड पमस रजकस डि पमस राकमल ह | 92 ईमल या फक वाल परसताव रदद कर रदय काएग 10 बोली जमा करन की अनतम नतथि 101 महरबद बमकलया उपरमकत रदए गए मय और नतथि तक या प वि ननरदिष पत पर पराप त की काएगी परा जपत की रवरहत नतथि एव मय क बाद पराप त बमकलयो पर रवचार नही ककया काएगा अत ऐ ी बमकलया रदद कर दी काएगी तिा बमलीदाताओ कम तरबना खमल ही लौ ा दी काएगी
102 बमली परसताव कमा करन की रवरहत नतथि कम छ ी हमन पर परस ताव अगल कायािलय रदव कम ननयत मय तक पराप त ककए काएग 11 परस ताि म सशोधन एि िापसी 111 बमलीदाता परसताव कमा करवान क पशचात उ वाप भी ल कता ह बरत कक परसताव कमा करवान की ननधािररत नतथि और मय प वि बय रम कम उ परसताव वाप लन बधी कलखखत नमर परापत हम काए 12 बमली दस तावज़ की रवषयवसत 121 बमकलया दरवबमली परणाली (तकनीकी एव रवत तीय बमली) म आमतरित की काती ह बमली महरबद कलफाफ म कमा की काए जक पर अन ची 4 म ननरदिष प नत ि की कान वाली वसतए अककत हम 122 कलफाफ म ननम नकलखखत हम
ललफाफा स 1(तकनीकी बोली) इ म ननम नान ार वाखणज यक रत एव ननबधनो रहत भी तकनीकी रववरण मारवष हो क -
(क) लग न भी दस तावको की ची (ख) उपरमकत खड 61 म यिा वखणित ईएमडी अिवा कनरीय खरीद गठन राषरीय
लघ उदयमग ननगम अिवा बदध मिालय अिवा रवभाग कारी छ का परमाण पि यरद लाग हम |
(ग) मबदध रकारी पराथधकारी दवारा कारी वध पकीकरण दसतावज़ की त यारपत परनत
(घ) बथधत पराथधकारी कम फाइल की गई आय कर रर नि एव वा कर की ए ी रर नि की परनतया
(ङ) फमि क रववरण जकनम पिाचार क कलए नाम पता लीफमन न ई-मल इतयारद रहत स वामी ाझीदारननदरक क रववरण राकमल हो (अनसनची 2)
(च) एक फमि क मामल म परतयक पा िनर या अ ॉनी (मखतारनाम) धारक बमली पर हसतािर करगा बमली पर हसतािर करन वाल परतयक वयजकत क पावर ऑफ अ ॉनी की तयारपत परनतया बमली क ाि लगन की काएगी पावर ऑफ अ ानी पर भी पा िनर हसतािर करग | पराइव कलपजबलक कल कपननयो क मामल म क हायक बमडि कप एव उपयकत तिा पयािपत परमाण उपलबध कराय काएग
(छ) भी प षठ और थचपकाई गई जसलपो पर बमलीदाता दवारा हसतािर ककया काना चारहए और कमई प षठ बमली दसतावक क कमडा या ह ाया नही काएगा रवथधवत हसतािर ककए गए बमली दसतावक अपनी सवीक नत की ननरानी क रप म वाप ककए काएग
(क) रपछल तीन ालो म (अनबध-3) म उपलबध करवाई गई वा का परकार कायि का परकार और पररमाण कम दरािता रववरण
(झ) बलक कलजस ग तिाअिवा कल ीगरन (अनबध 4) क बार म घमषणा
ललफाफा स० 2 (वित तीय बोली) इ कलफाफ म अनसनचीndash3 क अन ार ननरदिष सिानो पर लखा वाओ की दर रवथधवत रप भरी गई हो तिा रवरहत स िानो पर बमलीदाता दवारा परत यक प ष ठ पर आदयािर एव हस तािर हम खड 8 म मारवष ननदरो कम ध यान म रखा काए
किररर ललफाफा दमनो कलफाफ 1 एव 2 कम एक ाि एक कॉमन महाबद कलफाफ म रखा काए जक पर lsquorsquoअनसनची 4 म ननरदगषट उपलबध करिाई जान िाली सिा का नाम rsquorsquo अककत हम तिा इ पर बायी ओर नीच बमलीदाता का नाम और पता कलखा काए 13 बोलीदाता दिारा धयान दन योगय अनफ य महत िपनणग िबद
(क) रवत तीय ननरवदा उपयक त स िानो पर रब दो एव अको दमनो म कलखा काना चारहए (ख) बमलीदाता कम बमली कमा करगा वह अन ची 4 म ननरदिष परत यक रति कम प रा करन
वाली हम अन यिा बमली रदद कर दी काएगी रति बमकलयॉ रदद कर दी काएगी 14 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
क) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
ख) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह|
1421 यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
15 बोली खोलना ननरवदा दस तावक म रवरहत मय एव नतथि प वि पराप त बमकलयो कम अन ची-4 म यिा उजलखखत ननरदिष कायििम क अन ार (यरद भव हम) कायािलय म तय मय पर उन बमलीदाताओ की या उनक पराथधक त परनतननथधयो की उपजसिनत म खमला काएगा कम बमली खलन क रदन उपजसित हमन क इच छक हो
16बोलीदाताओ की छाटाई
ब य रम तकनीकी रप यमग य बमलीदाताओ की छ ाई करगा तिा रवत तीय बमकलयो क कलए तकनीकी
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
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स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
ननविदा दसतािज़
अनसनची ndash 1 बोलीदाताओ हत ननदश
1 बोली आमतरण की सनचना 11 भारतीय मानक ब य रम (बीआईए ) उततर ििीय कायािलय (उिका) चडीगढ़ दवारा अन ची-3 म ननरदिष लखा वाओ क कलए दरवबमली ति (तकनीकी बमली और रवततीय बमली) क अतगित महरबद बमकलया आमतरित करता ह 2 ननविदा दस तािज जारी करना 21 अन ची-4 म दरािया गया ररकत ननरवदा दसतावक कायािलय अवथध क दौरान उपलबध हमगा| 22 ननरवदा दसतावज़ इ बय रम की वब ाइ wwwbisorgin और wwwcpppgovin भी डाउनलमड ककया का कता ह 23 बमलीदाता अपनी बमली की तयारी और परसतत करन क ाि कड भी लागत वहन करगा बय रम कक ी भी मामल म चाह चालन हम या बमली लगान की परकिया क पररणाम हम इन लागत क कलए जकममदार या उततरदायी नही हमगा 3 बोलीसविदा की भाषा बमली की भाषा अगरकीरहदी हमगी और भी पिाचार इत यारद अगरकीरहदी भाषा क अनरप हो 4 बोली पनिग कानफ र स
41 भी इचछक बमलीदाताओ क कलए एक प वि-बमली काफर अन ची-4 म दरािई गई ननधािररत नतथि और मय पर आयमजकत की काएगी जक म अभीष बमलीदाता कक ी परकार का सपष ीकरण यरद हम ल कत ह 42 कही भी बमली दसतावज़ म कमई पररवतिन और पररवधिन की अनमनत नही ह इनम कक ी भी परकार का िर पाए कान पर बमली कम र री तौर पर खाररक ककया का कता ह (बमलीदाता दवारा अपनी भी रकाओ कम बमली प वि काफर म ही द र कर लना हमगा यरद ऐ ा बमली म बताया गया ह| यरद बमली प वि कमई बठक नही की काती तम बमलीदाता कम बमली परापत करन की अनतम नतथि ात (7) रदन प वि अपनी कक ी भी दरवधा क कलए कलखखत रप म सपष ीकरण ल लना हमगा )| 43 अगर िम पराथधकारी दवारा ननरवदा क कारी करन क बाद कमई पररवतिन ककया काता ह तम बमली कम भकन पहल बमली म उ म राकमल करन क कलए रदथध-पिअनरष क रप म भावी बमलीदाताओ कम थचत ककया काएगा 5 बोललयो की िधता 51 बमली इ क खलन की नतथि अन ची 4 म दरािई गई अवथध क कलए मानय रहगी 6 धरोहर रालशबोली परनतभननत 61 बमलीदाता अन ची 4 म दरािई गई राकर ब याकमक त धरमहर राकर कमा (ईएमडी) क रप म ब य रम क पा कमा करगा धरमहर राकर अनबध-1 म यिा वखणित परारप क अन ार भारतीय मानक ब य रम क पि म डडमाड डराफ पआडिर क रप म अिवा बक गार ी क रप म कमा की काए कमकक चडीगढ़ म दय हम |
62 धरमहर राकर कम कमा करन म अ फल रहना अिवा इ क रवलमप बमली अयमग य हमगी और इ परकार की बमली रदद कर दी काएगी 63 बमली की वधता अवथध क दौरान ब य रम की हमनत क तरबना बमलीदाता अपनी बमली रदद नही कर कता अिवा इ की रतो और ननबधनो म कमई पररवतिन नही कर कता यरद बमलीदाता बमली कम रदद करता ह अिवा इ की रतो एव ननबधनो म कमई पररवतिन करता ह तम उ की धरमहर राकर ब य रम दवारा अपन अथधकारो और परनतकार क प वािगरहो क तरबना कब त कर ली काएगी और इ ह ान की तारीख लकर अगल एक वषि की अवथध क कलए बमलीदाता कम अपनी वाए दन क कलए ब य रम कम बमली कमा करवान क कलए अथधकार नही हमगा 64 यरद फल बमलीदाता ननधािररत मय ीमा म कायिकाररता परनतभ नत का भगतान नही करता अिवा करार बॉण ड पर हस तािर करन म अ फल रहता ह तम उ की धरमहर राकर ब य रम दवारा कब त कर ली काएगी 65 अ फल बमलीदातादाताओ की धरमहर राकर फलतम बमलीदाता बय रम कम अपकषित कायिकाररता परनतभ नत परसतत करन क बाद तिा रवदा कम हसतािररत करन क बाद या बमकलयो की वधता अवथध की माजपत क ती (30) रदनो क बाद इ म कम भी पहल हम लौ ा दी काएगी 7 योगय बोलीदाता
71 कवल वही बमलीदाता कम अन ची 4 म बताई गई यमगयता पािता कम प रा करत हम व भामाबय रम क उततर ििीय कायािलय म लखा वाए परदान करन क पाि ह |
8 दर कस उदत की जाएरी 81 बमलीदाता तकनीकी रवकरष ताओ एव रतो कम धयान म रखकर अपनी दर ननकालन तिा दर उदत करन की अपिा की काती ह बमली दन प वि बमलीदाता न अपनी बमकलयो क बध म उनका यिातथयता तिा पयािप तता तिा लग न अन थचयो म उदत दारो एव म य क बार म तजष कर ली ह ऐ ा मझा काएगा | इन दरो एव म यो म रवदा क तहत इ की भी बाध यता तिा उनकी दयताए मथचत रप प णि करन क कलए आवश यक चीक यिा अन यिा उपबथधत कम छमडकर राकमल हमगी 82 रवततीय बमली म भी सिानीय कर इतयारद रहत भी परकार क कर राकमल होग जकनका भगतान बमलीदाता दवारा लखा वाओ क कलए रवननरदिष सिानो पर ककया काना ह और ऐ कक ी भी लखो पर अनतररकत भगतान(नो) क कलए दाव पर रवचार नही ककया काएगा
9 बोली जमा करन का ढर
91 प णि बमली अन ची-4 म ननरदिष ककए गए अन ार बमली-बॉक या डाक दवारा तय ननधािररत मय प वि तय सिान पर पहच काए डाक म सपीड पमस रजकस डि पमस राकमल ह | 92 ईमल या फक वाल परसताव रदद कर रदय काएग 10 बोली जमा करन की अनतम नतथि 101 महरबद बमकलया उपरमकत रदए गए मय और नतथि तक या प वि ननरदिष पत पर पराप त की काएगी परा जपत की रवरहत नतथि एव मय क बाद पराप त बमकलयो पर रवचार नही ककया काएगा अत ऐ ी बमकलया रदद कर दी काएगी तिा बमलीदाताओ कम तरबना खमल ही लौ ा दी काएगी
102 बमली परसताव कमा करन की रवरहत नतथि कम छ ी हमन पर परस ताव अगल कायािलय रदव कम ननयत मय तक पराप त ककए काएग 11 परस ताि म सशोधन एि िापसी 111 बमलीदाता परसताव कमा करवान क पशचात उ वाप भी ल कता ह बरत कक परसताव कमा करवान की ननधािररत नतथि और मय प वि बय रम कम उ परसताव वाप लन बधी कलखखत नमर परापत हम काए 12 बमली दस तावज़ की रवषयवसत 121 बमकलया दरवबमली परणाली (तकनीकी एव रवत तीय बमली) म आमतरित की काती ह बमली महरबद कलफाफ म कमा की काए जक पर अन ची 4 म ननरदिष प नत ि की कान वाली वसतए अककत हम 122 कलफाफ म ननम नकलखखत हम
ललफाफा स 1(तकनीकी बोली) इ म ननम नान ार वाखणज यक रत एव ननबधनो रहत भी तकनीकी रववरण मारवष हो क -
(क) लग न भी दस तावको की ची (ख) उपरमकत खड 61 म यिा वखणित ईएमडी अिवा कनरीय खरीद गठन राषरीय
लघ उदयमग ननगम अिवा बदध मिालय अिवा रवभाग कारी छ का परमाण पि यरद लाग हम |
(ग) मबदध रकारी पराथधकारी दवारा कारी वध पकीकरण दसतावज़ की त यारपत परनत
(घ) बथधत पराथधकारी कम फाइल की गई आय कर रर नि एव वा कर की ए ी रर नि की परनतया
(ङ) फमि क रववरण जकनम पिाचार क कलए नाम पता लीफमन न ई-मल इतयारद रहत स वामी ाझीदारननदरक क रववरण राकमल हो (अनसनची 2)
(च) एक फमि क मामल म परतयक पा िनर या अ ॉनी (मखतारनाम) धारक बमली पर हसतािर करगा बमली पर हसतािर करन वाल परतयक वयजकत क पावर ऑफ अ ॉनी की तयारपत परनतया बमली क ाि लगन की काएगी पावर ऑफ अ ानी पर भी पा िनर हसतािर करग | पराइव कलपजबलक कल कपननयो क मामल म क हायक बमडि कप एव उपयकत तिा पयािपत परमाण उपलबध कराय काएग
(छ) भी प षठ और थचपकाई गई जसलपो पर बमलीदाता दवारा हसतािर ककया काना चारहए और कमई प षठ बमली दसतावक क कमडा या ह ाया नही काएगा रवथधवत हसतािर ककए गए बमली दसतावक अपनी सवीक नत की ननरानी क रप म वाप ककए काएग
(क) रपछल तीन ालो म (अनबध-3) म उपलबध करवाई गई वा का परकार कायि का परकार और पररमाण कम दरािता रववरण
(झ) बलक कलजस ग तिाअिवा कल ीगरन (अनबध 4) क बार म घमषणा
ललफाफा स० 2 (वित तीय बोली) इ कलफाफ म अनसनचीndash3 क अन ार ननरदिष सिानो पर लखा वाओ की दर रवथधवत रप भरी गई हो तिा रवरहत स िानो पर बमलीदाता दवारा परत यक प ष ठ पर आदयािर एव हस तािर हम खड 8 म मारवष ननदरो कम ध यान म रखा काए
किररर ललफाफा दमनो कलफाफ 1 एव 2 कम एक ाि एक कॉमन महाबद कलफाफ म रखा काए जक पर lsquorsquoअनसनची 4 म ननरदगषट उपलबध करिाई जान िाली सिा का नाम rsquorsquo अककत हम तिा इ पर बायी ओर नीच बमलीदाता का नाम और पता कलखा काए 13 बोलीदाता दिारा धयान दन योगय अनफ य महत िपनणग िबद
(क) रवत तीय ननरवदा उपयक त स िानो पर रब दो एव अको दमनो म कलखा काना चारहए (ख) बमलीदाता कम बमली कमा करगा वह अन ची 4 म ननरदिष परत यक रति कम प रा करन
वाली हम अन यिा बमली रदद कर दी काएगी रति बमकलयॉ रदद कर दी काएगी 14 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
क) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
ख) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह|
1421 यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
15 बोली खोलना ननरवदा दस तावक म रवरहत मय एव नतथि प वि पराप त बमकलयो कम अन ची-4 म यिा उजलखखत ननरदिष कायििम क अन ार (यरद भव हम) कायािलय म तय मय पर उन बमलीदाताओ की या उनक पराथधक त परनतननथधयो की उपजसिनत म खमला काएगा कम बमली खलन क रदन उपजसित हमन क इच छक हो
16बोलीदाताओ की छाटाई
ब य रम तकनीकी रप यमग य बमलीदाताओ की छ ाई करगा तिा रवत तीय बमकलयो क कलए तकनीकी
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
62 धरमहर राकर कम कमा करन म अ फल रहना अिवा इ क रवलमप बमली अयमग य हमगी और इ परकार की बमली रदद कर दी काएगी 63 बमली की वधता अवथध क दौरान ब य रम की हमनत क तरबना बमलीदाता अपनी बमली रदद नही कर कता अिवा इ की रतो और ननबधनो म कमई पररवतिन नही कर कता यरद बमलीदाता बमली कम रदद करता ह अिवा इ की रतो एव ननबधनो म कमई पररवतिन करता ह तम उ की धरमहर राकर ब य रम दवारा अपन अथधकारो और परनतकार क प वािगरहो क तरबना कब त कर ली काएगी और इ ह ान की तारीख लकर अगल एक वषि की अवथध क कलए बमलीदाता कम अपनी वाए दन क कलए ब य रम कम बमली कमा करवान क कलए अथधकार नही हमगा 64 यरद फल बमलीदाता ननधािररत मय ीमा म कायिकाररता परनतभ नत का भगतान नही करता अिवा करार बॉण ड पर हस तािर करन म अ फल रहता ह तम उ की धरमहर राकर ब य रम दवारा कब त कर ली काएगी 65 अ फल बमलीदातादाताओ की धरमहर राकर फलतम बमलीदाता बय रम कम अपकषित कायिकाररता परनतभ नत परसतत करन क बाद तिा रवदा कम हसतािररत करन क बाद या बमकलयो की वधता अवथध की माजपत क ती (30) रदनो क बाद इ म कम भी पहल हम लौ ा दी काएगी 7 योगय बोलीदाता
71 कवल वही बमलीदाता कम अन ची 4 म बताई गई यमगयता पािता कम प रा करत हम व भामाबय रम क उततर ििीय कायािलय म लखा वाए परदान करन क पाि ह |
8 दर कस उदत की जाएरी 81 बमलीदाता तकनीकी रवकरष ताओ एव रतो कम धयान म रखकर अपनी दर ननकालन तिा दर उदत करन की अपिा की काती ह बमली दन प वि बमलीदाता न अपनी बमकलयो क बध म उनका यिातथयता तिा पयािप तता तिा लग न अन थचयो म उदत दारो एव म य क बार म तजष कर ली ह ऐ ा मझा काएगा | इन दरो एव म यो म रवदा क तहत इ की भी बाध यता तिा उनकी दयताए मथचत रप प णि करन क कलए आवश यक चीक यिा अन यिा उपबथधत कम छमडकर राकमल हमगी 82 रवततीय बमली म भी सिानीय कर इतयारद रहत भी परकार क कर राकमल होग जकनका भगतान बमलीदाता दवारा लखा वाओ क कलए रवननरदिष सिानो पर ककया काना ह और ऐ कक ी भी लखो पर अनतररकत भगतान(नो) क कलए दाव पर रवचार नही ककया काएगा
9 बोली जमा करन का ढर
91 प णि बमली अन ची-4 म ननरदिष ककए गए अन ार बमली-बॉक या डाक दवारा तय ननधािररत मय प वि तय सिान पर पहच काए डाक म सपीड पमस रजकस डि पमस राकमल ह | 92 ईमल या फक वाल परसताव रदद कर रदय काएग 10 बोली जमा करन की अनतम नतथि 101 महरबद बमकलया उपरमकत रदए गए मय और नतथि तक या प वि ननरदिष पत पर पराप त की काएगी परा जपत की रवरहत नतथि एव मय क बाद पराप त बमकलयो पर रवचार नही ककया काएगा अत ऐ ी बमकलया रदद कर दी काएगी तिा बमलीदाताओ कम तरबना खमल ही लौ ा दी काएगी
102 बमली परसताव कमा करन की रवरहत नतथि कम छ ी हमन पर परस ताव अगल कायािलय रदव कम ननयत मय तक पराप त ककए काएग 11 परस ताि म सशोधन एि िापसी 111 बमलीदाता परसताव कमा करवान क पशचात उ वाप भी ल कता ह बरत कक परसताव कमा करवान की ननधािररत नतथि और मय प वि बय रम कम उ परसताव वाप लन बधी कलखखत नमर परापत हम काए 12 बमली दस तावज़ की रवषयवसत 121 बमकलया दरवबमली परणाली (तकनीकी एव रवत तीय बमली) म आमतरित की काती ह बमली महरबद कलफाफ म कमा की काए जक पर अन ची 4 म ननरदिष प नत ि की कान वाली वसतए अककत हम 122 कलफाफ म ननम नकलखखत हम
ललफाफा स 1(तकनीकी बोली) इ म ननम नान ार वाखणज यक रत एव ननबधनो रहत भी तकनीकी रववरण मारवष हो क -
(क) लग न भी दस तावको की ची (ख) उपरमकत खड 61 म यिा वखणित ईएमडी अिवा कनरीय खरीद गठन राषरीय
लघ उदयमग ननगम अिवा बदध मिालय अिवा रवभाग कारी छ का परमाण पि यरद लाग हम |
(ग) मबदध रकारी पराथधकारी दवारा कारी वध पकीकरण दसतावज़ की त यारपत परनत
(घ) बथधत पराथधकारी कम फाइल की गई आय कर रर नि एव वा कर की ए ी रर नि की परनतया
(ङ) फमि क रववरण जकनम पिाचार क कलए नाम पता लीफमन न ई-मल इतयारद रहत स वामी ाझीदारननदरक क रववरण राकमल हो (अनसनची 2)
(च) एक फमि क मामल म परतयक पा िनर या अ ॉनी (मखतारनाम) धारक बमली पर हसतािर करगा बमली पर हसतािर करन वाल परतयक वयजकत क पावर ऑफ अ ॉनी की तयारपत परनतया बमली क ाि लगन की काएगी पावर ऑफ अ ानी पर भी पा िनर हसतािर करग | पराइव कलपजबलक कल कपननयो क मामल म क हायक बमडि कप एव उपयकत तिा पयािपत परमाण उपलबध कराय काएग
(छ) भी प षठ और थचपकाई गई जसलपो पर बमलीदाता दवारा हसतािर ककया काना चारहए और कमई प षठ बमली दसतावक क कमडा या ह ाया नही काएगा रवथधवत हसतािर ककए गए बमली दसतावक अपनी सवीक नत की ननरानी क रप म वाप ककए काएग
(क) रपछल तीन ालो म (अनबध-3) म उपलबध करवाई गई वा का परकार कायि का परकार और पररमाण कम दरािता रववरण
(झ) बलक कलजस ग तिाअिवा कल ीगरन (अनबध 4) क बार म घमषणा
ललफाफा स० 2 (वित तीय बोली) इ कलफाफ म अनसनचीndash3 क अन ार ननरदिष सिानो पर लखा वाओ की दर रवथधवत रप भरी गई हो तिा रवरहत स िानो पर बमलीदाता दवारा परत यक प ष ठ पर आदयािर एव हस तािर हम खड 8 म मारवष ननदरो कम ध यान म रखा काए
किररर ललफाफा दमनो कलफाफ 1 एव 2 कम एक ाि एक कॉमन महाबद कलफाफ म रखा काए जक पर lsquorsquoअनसनची 4 म ननरदगषट उपलबध करिाई जान िाली सिा का नाम rsquorsquo अककत हम तिा इ पर बायी ओर नीच बमलीदाता का नाम और पता कलखा काए 13 बोलीदाता दिारा धयान दन योगय अनफ य महत िपनणग िबद
(क) रवत तीय ननरवदा उपयक त स िानो पर रब दो एव अको दमनो म कलखा काना चारहए (ख) बमलीदाता कम बमली कमा करगा वह अन ची 4 म ननरदिष परत यक रति कम प रा करन
वाली हम अन यिा बमली रदद कर दी काएगी रति बमकलयॉ रदद कर दी काएगी 14 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
क) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
ख) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह|
1421 यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
15 बोली खोलना ननरवदा दस तावक म रवरहत मय एव नतथि प वि पराप त बमकलयो कम अन ची-4 म यिा उजलखखत ननरदिष कायििम क अन ार (यरद भव हम) कायािलय म तय मय पर उन बमलीदाताओ की या उनक पराथधक त परनतननथधयो की उपजसिनत म खमला काएगा कम बमली खलन क रदन उपजसित हमन क इच छक हो
16बोलीदाताओ की छाटाई
ब य रम तकनीकी रप यमग य बमलीदाताओ की छ ाई करगा तिा रवत तीय बमकलयो क कलए तकनीकी
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
102 बमली परसताव कमा करन की रवरहत नतथि कम छ ी हमन पर परस ताव अगल कायािलय रदव कम ननयत मय तक पराप त ककए काएग 11 परस ताि म सशोधन एि िापसी 111 बमलीदाता परसताव कमा करवान क पशचात उ वाप भी ल कता ह बरत कक परसताव कमा करवान की ननधािररत नतथि और मय प वि बय रम कम उ परसताव वाप लन बधी कलखखत नमर परापत हम काए 12 बमली दस तावज़ की रवषयवसत 121 बमकलया दरवबमली परणाली (तकनीकी एव रवत तीय बमली) म आमतरित की काती ह बमली महरबद कलफाफ म कमा की काए जक पर अन ची 4 म ननरदिष प नत ि की कान वाली वसतए अककत हम 122 कलफाफ म ननम नकलखखत हम
ललफाफा स 1(तकनीकी बोली) इ म ननम नान ार वाखणज यक रत एव ननबधनो रहत भी तकनीकी रववरण मारवष हो क -
(क) लग न भी दस तावको की ची (ख) उपरमकत खड 61 म यिा वखणित ईएमडी अिवा कनरीय खरीद गठन राषरीय
लघ उदयमग ननगम अिवा बदध मिालय अिवा रवभाग कारी छ का परमाण पि यरद लाग हम |
(ग) मबदध रकारी पराथधकारी दवारा कारी वध पकीकरण दसतावज़ की त यारपत परनत
(घ) बथधत पराथधकारी कम फाइल की गई आय कर रर नि एव वा कर की ए ी रर नि की परनतया
(ङ) फमि क रववरण जकनम पिाचार क कलए नाम पता लीफमन न ई-मल इतयारद रहत स वामी ाझीदारननदरक क रववरण राकमल हो (अनसनची 2)
(च) एक फमि क मामल म परतयक पा िनर या अ ॉनी (मखतारनाम) धारक बमली पर हसतािर करगा बमली पर हसतािर करन वाल परतयक वयजकत क पावर ऑफ अ ॉनी की तयारपत परनतया बमली क ाि लगन की काएगी पावर ऑफ अ ानी पर भी पा िनर हसतािर करग | पराइव कलपजबलक कल कपननयो क मामल म क हायक बमडि कप एव उपयकत तिा पयािपत परमाण उपलबध कराय काएग
(छ) भी प षठ और थचपकाई गई जसलपो पर बमलीदाता दवारा हसतािर ककया काना चारहए और कमई प षठ बमली दसतावक क कमडा या ह ाया नही काएगा रवथधवत हसतािर ककए गए बमली दसतावक अपनी सवीक नत की ननरानी क रप म वाप ककए काएग
(क) रपछल तीन ालो म (अनबध-3) म उपलबध करवाई गई वा का परकार कायि का परकार और पररमाण कम दरािता रववरण
(झ) बलक कलजस ग तिाअिवा कल ीगरन (अनबध 4) क बार म घमषणा
ललफाफा स० 2 (वित तीय बोली) इ कलफाफ म अनसनचीndash3 क अन ार ननरदिष सिानो पर लखा वाओ की दर रवथधवत रप भरी गई हो तिा रवरहत स िानो पर बमलीदाता दवारा परत यक प ष ठ पर आदयािर एव हस तािर हम खड 8 म मारवष ननदरो कम ध यान म रखा काए
किररर ललफाफा दमनो कलफाफ 1 एव 2 कम एक ाि एक कॉमन महाबद कलफाफ म रखा काए जक पर lsquorsquoअनसनची 4 म ननरदगषट उपलबध करिाई जान िाली सिा का नाम rsquorsquo अककत हम तिा इ पर बायी ओर नीच बमलीदाता का नाम और पता कलखा काए 13 बोलीदाता दिारा धयान दन योगय अनफ य महत िपनणग िबद
(क) रवत तीय ननरवदा उपयक त स िानो पर रब दो एव अको दमनो म कलखा काना चारहए (ख) बमलीदाता कम बमली कमा करगा वह अन ची 4 म ननरदिष परत यक रति कम प रा करन
वाली हम अन यिा बमली रदद कर दी काएगी रति बमकलयॉ रदद कर दी काएगी 14 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
क) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
ख) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह|
1421 यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
15 बोली खोलना ननरवदा दस तावक म रवरहत मय एव नतथि प वि पराप त बमकलयो कम अन ची-4 म यिा उजलखखत ननरदिष कायििम क अन ार (यरद भव हम) कायािलय म तय मय पर उन बमलीदाताओ की या उनक पराथधक त परनतननथधयो की उपजसिनत म खमला काएगा कम बमली खलन क रदन उपजसित हमन क इच छक हो
16बोलीदाताओ की छाटाई
ब य रम तकनीकी रप यमग य बमलीदाताओ की छ ाई करगा तिा रवत तीय बमकलयो क कलए तकनीकी
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
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स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
(झ) बलक कलजस ग तिाअिवा कल ीगरन (अनबध 4) क बार म घमषणा
ललफाफा स० 2 (वित तीय बोली) इ कलफाफ म अनसनचीndash3 क अन ार ननरदिष सिानो पर लखा वाओ की दर रवथधवत रप भरी गई हो तिा रवरहत स िानो पर बमलीदाता दवारा परत यक प ष ठ पर आदयािर एव हस तािर हम खड 8 म मारवष ननदरो कम ध यान म रखा काए
किररर ललफाफा दमनो कलफाफ 1 एव 2 कम एक ाि एक कॉमन महाबद कलफाफ म रखा काए जक पर lsquorsquoअनसनची 4 म ननरदगषट उपलबध करिाई जान िाली सिा का नाम rsquorsquo अककत हम तिा इ पर बायी ओर नीच बमलीदाता का नाम और पता कलखा काए 13 बोलीदाता दिारा धयान दन योगय अनफ य महत िपनणग िबद
(क) रवत तीय ननरवदा उपयक त स िानो पर रब दो एव अको दमनो म कलखा काना चारहए (ख) बमलीदाता कम बमली कमा करगा वह अन ची 4 म ननरदिष परत यक रति कम प रा करन
वाली हम अन यिा बमली रदद कर दी काएगी रति बमकलयॉ रदद कर दी काएगी 14 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
क) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
ख) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह|
1421 यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
15 बोली खोलना ननरवदा दस तावक म रवरहत मय एव नतथि प वि पराप त बमकलयो कम अन ची-4 म यिा उजलखखत ननरदिष कायििम क अन ार (यरद भव हम) कायािलय म तय मय पर उन बमलीदाताओ की या उनक पराथधक त परनतननथधयो की उपजसिनत म खमला काएगा कम बमली खलन क रदन उपजसित हमन क इच छक हो
16बोलीदाताओ की छाटाई
ब य रम तकनीकी रप यमग य बमलीदाताओ की छ ाई करगा तिा रवत तीय बमकलयो क कलए तकनीकी
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
रप यमग य पाए गए बमलीदाताओ की बमली ही थच त की कान वाली नतथि एव मय पर खमली काएगी
17 वित तीय बोली खोलना
ब य रम ननरदिष नतथि कम कलफाफा न०2 खमलगा तिा म य ताकलका (अन ची-3) म बमलीदाता दवारा उदत दरो कम पढा काएगा
18 बोली की स िीकायगता
बमली की स वीकायिता ब य रम क िम अथधकारी दवारा की काएगी ब य रम न य नतम या कक ी बमली कम स वीकार करन क कलए बाध य नही ह ब य रम तरबना कक ी कारण बताय चाह कम भी हम पराप त कक ी या भी बमकलयो कम ननरस त करन का अथधकार रकषित रखता ह बम ली की स वीकायिता ब य रम क पराथधक त अथधकारी दवारा कलखखत म फलतम बमलीदाता कम थचत की काएगी
19परकरिया रोपनीय रखी जाए
कब तक फलतम बमलीदाता कम रवदा दन की घमषणा न हम काए तिा रवदा दन म याकन तलनात मकता बथधत कानकारी बमलीदाताओ या कक ी भी व यजकत कम कम रकारी तौर पर ऐ ी परकिया कडा न हम कछ भी बताया नही काएगा
20 कायगकाररता परनतभननत
रवदा की दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत अन ची 4 म ननरदिष राकर क कलए फल बमलीदाता जक अनबध रदया गया दवारा इ क पकीकरण की जसिनत पर रवचार ककय तरबना कमा की काएगी| कायिकाररता परनतभ नत lsquoभारतीय मानक बय रमrsquo क पि म अकाउ पयी डडमाड डराफ क रप म कम चडीगढ़ म दय हम या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
21 सविदा दस तािज का ननष पादन
211 कायिकाररता परनतभ नत कम कमा करन क बाद फलतम बमलीदाता क कलए मथचत म य क स ॉम प पपर पर ननरवदा दस तावको क ाि लग न फामि म डप लीक म करार ननष पारदत करना अपकषित ह वतिमान म मथचत म य र० 100- ह बमली की स वीकायिता नतथि 15 रदनो क भीतर करार पर हस तािर ककए कान चारहए रवदा करार रवदा की रतो (Coc) तिा रवदा की रतो म यिा रवरहत अन य दस तावको दवारा राक त हमगा
212 करार हत फलतम बमलीदाता क कलए ननषपादन की नतथि पर यिा लाग स ामप-डय ी वधाननक एव वधाननक परभारो का भगतान करना कररी हमगा
22 बयनरो क अथधकार
221 बयरो इ बलइ म सब ित रप सबकरयषतकर करइला कर ररो करअतिररो बिरो तषतररो खरहबयरो इएरबक अतिरबतिदरइएरबकअतिरएजकनबमरइदक क रअतिररो बिरो तषतररो खरह बतिदररो लमआईएबरक
परतिररअतिररो मदवरो अ िब म 3 स तित रदषट करएगए सथ ोसरो बकिए उस बिररो िएगिसरिओरी
आसररररो कग
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
222 ननरवदा दसतावक या रवदा की रतो म खडो की कक ी परकार की वयाखया म कक ी परकार क दह की जसिनत म बय रम दवारा खडो की वयाखया भी पिो क कलए अनतम एव बाधय हमगी
23 सविदा क भार बनान की सनचना ननरवदा चना एव य ननदर रवदा क भाग बनग
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अन ची-2 वा की रत 1 पररभाषाए
I lsquoसविदाकारrsquo तातपयि ह वयजकत या फमि या कमपनी चाह ननगकमत हम या नही रवदा उपिकमत एव ऐ वयजकत क वधाननक परनतननथध या ऐ ी फमि म राकमल वयजकत या अननगकमत कमपनी या ऐ ी फमि क उततराथधकारी या कमपनी कम भी मामला हम ऐ वयजकत या फमि या कमपनी कम ौपी गई अनमनत
II lsquoसिाओrsquo अकभपराय ह रवदा म यिा वखणित रवदाकार दवारा बय रम कम उपलबि कराई कान वाली वाय तिा ननरवदा दसतावक म रवरहत की गई अनय मबथधत लखा एव भी वधाननक कर वाए राकमल होगी
III lsquoसविदाrsquo तातपयि ह एव ननरवदा चना बमलीदाताओ क कलए ननदर रवदा की रत एव ननबधन सवीकायिता पि परसताव करार एव बय रम दवारा बमलीदाता क ाि पराथधक त आप ी पिाचार म सवीक त आपकी रत तिा रवदा क ाि बनाय गय कक ी भी परकार क दसतावक
IV lsquo सविदा रालश rsquo तातपयि ह रवदाकार दवारा उ की बमली म उदधत की गई राकर एव बय रम दवारा सवीकायि
V lsquoसकषम पराथधकारीrsquo तातपयि ह इ रवदा क तहत बय रम की ओर कायि करन हत बय रम दवारा पराथधक त कमई अथधकारी
VI lsquoसरकारrsquo अकभपराय ह कनरीय रकार
VII lsquoबयनरोrsquo तातपयि ह भारतीय मानक बय रम अथधननयम 1986 क तहत सिारपत भारतीय मानक बय रम
VIII lsquoमहाननदशकrsquo एि उप महाननदशक तातपयि ह बय रम का महाननदरक एव बय रम क उप महाननदरक कम उ कायािलय क उ मय पर पदधारक हो एव उनका उततराथधकारी भी एव उनक दवारा पराथधक त कमई अथधकारी राकमल होग
IX अनममरदत रपछल मौखखक अनममदन की बाद की पजष रहत कलखखत म अनममदन अकभपराय ह तिा lsquoअनमोदनrsquo अकभपराय ह कक यिा उपरमकत रहत कलखखत म अनममदन हम
X lsquoविलशषषटrsquo अकभपराय ह ननरवदा म दकभित रवकरजष यरद रवरष रवकरजष न दी गई हम तम बय रम की बदध रवकरजष कहा कमई हम तम लाग हम
XI lsquoननविदाrsquo तातपयि ह भावी बमलीदाताओ तय दरो पर परसताव दन क कलए बय रम दवारा औपचाररक आमिण
XII lsquoबोलीrsquo तातपयि ह रवरहत सिानो पर लखा वाए उपलबध करवान क कलए तिा कक ी परकार क दमष द र करन क कलए अनबध क परावधानो क अनरप रवदाकार दवारा परसतारवत म य
XIII lsquoसिीकायगता पतरrsquo अकभपराय ह बय रम दवारा आथधकाररक सवीक नत
XIV lsquoआरभ नतथिrsquo तातपयि ह रवरहत सिानो पर वाय उपलबध करान की ररआत बधी वह नतथि ह जक की रवदाकार कम चना परापत हम
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
XV lsquoपनणगता समयrsquo अकभपराय ह ररआती नतथि गखणत रवदा म यिा वखणित वाय या उ क कक ी भी भाग उपलबध करान हत रवरहत मय
XVI इन रतो म दकभित lsquoअनलगनकrsquo ननरवदा दसतावक एव रवदा क ाि लगन बदध अनलगनक अकभपराय ह
2 सविदा हत पकष
रवदा का पि रवदाकार हमगा जक का परसताव बय रम दवारा सवीक त ककया काता ह एव बय रम
परसताव फमि क अनय वयजकतयो की ओर रवदा क भाग बनात हए अनय कक ी दसतावक पर हसतािरकताि वयजकत रवदा बदध भी मामलो म ऐ वयजकतवयजकतयो या फमो कम बाधय करन क कलए मयक पराथधकारी मझा काएगा यरद यह पाया गया कक बथधत वयजकत क पा ऐ ा पराथधकार न हम तम बय रम अनय कक ी क रवलआपराथधक उपायो पर परनतक ल परभाव डाल तरबना रवदा कम मापत कर कता ह तिा हसतािरी कम बनाय रख कता ह तिाया फमि ऐ मापन हत भी लागत एव नक ानो हत दय हमती ह
3 कायगकाररता परनतभननत
रवदा क दय कायिकाररता कम ननजशचत करन क कलए बयाक-मकत कायिकाररता परनतभ नत रवदा क कल म य क 10 क बराबर राकर रवदाकार दवारा कमा की काएगी कम अकाउ पयी डडमाड डराफ क रप म lsquoभारतीय मानक बय रमrsquo क पि म lsquoचडीगढ़ rsquo म दय या अनलगनक-1 म यिा वखणित फाम क अन ार बक गार ी दी काएगी
कायिकाररता परनतभ नत भी रवदा की प णिता की नतथि ाठ रदनो की अवथध हत वध रहगी
इ रवदा की रतो क तहत रवदाकार दयव लनीय कमई राकर या कक ी परकार का अनय लखा कायिकाररता परनतभ नत कमा राकर का ी का कती ह इ मामल म कायिकाररता परनतभ नत कमा राकर कम ऐ ी कक ी क ौती क कारण कम रदया काता ह तम रवदाकार बय रम lsquoमाग चनाrsquo की पराजपत 15 (पन रह) रदनो क भीतर घा कम प रा करगा यरद परनतभ नत कम रवदाकार दवारा बक गार ी क तरीक कमा ककया काता ह तम ननधािररत या अननधािररत हाननप नत ि क कलए या रवदा की कक ी रति का उलघन या च क पर कमािना बय रम कम पहल भगतान नही ककया काएगा बजक उकत गार ी कम रतो क तहत बय रम कम उकत बकरो दवारा माग पर तरत भगतान ककया काएगा
यरद इ रवदा की अवथध क दौरान रवदाकार इ रवदा क तहत दय एव इ की दयताओ क तहत ही कायि कायिकाररता च कता ह या कमािन क तरीक अिवा कमई दय बकाया कमािना एव रवदाकार की ओर दय अनय कमई राकर की व ली च कता ह तम बय रम कम इ क तहत उ क अनय अथधकारो एव उपचारो पर परभाव डाल तरबना या लाग कान न पर कायिकाररता परनतभ नत कम रमकन रखन और रवननयमकन का अथधकार हमगा
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
बय रम कम रवदाकार यरद कायि कायिकाररता परनतभ नत की राकर अथधक उकत क नक ान हाननयो लागत परभार एव खचि की राकर हमगी तम उ मकदम या इ ी परकार क अनय तरीक व लन रमका नही काएगा
दमनो पिो म रववाद की जसिनत म बय रम की प णि तजष हमन और रववाद का माधान हमन तक कायिकाररता परनतभ नत रमकी काएगी कायिकाररता परनतभ नत कम रवदा प णि हमन की नतथि अिवा माजपत की नतथि क ाठ रदन क भीतर रवदाकार कम लौ ा रदया काएगा बरत कक रवदाकार क ऊपर कमई बकाया दावा न हम
4 सविदा दस तािज
रवदा बनान वाल रवकभनन रवदा दसतावको कम एक-द र पि कम यिा आप ी वखणित कलया काएगा लककन इ ी म दह या कमी क मामल म वखणित ककया काएगा तिा बय रम क िम पराथधकारी दवारा मकलत ककया काए कम रवदाकार कम आवशयक ननदर कारी कर तिा ऐ मामलो म कब तक अनयिा उपबथधत न हम तम रवदा बनान हत दसतावको की परािकमकता ननमनान ार ह
i करार
ii प वि बमली बठक सपष ीकरणो क कायिव तत
iii रवदा की रत
iv ननरवदा चना एव ननरवदा दसतावक
v सवीकायिता पि
vi रवदा क बध म पिो क बीच ककए गए अनय पिाचार
vii रवदाकार का परसताव
5 िसरिओबकिओरी र कआसरर रसथ ऐबक वयतिजइआदकशदकबररक ह
तज बकिओरक त एबयरो इरक अतिररो मदवरो आदकशकदयजबररहउ ससररो िर हइबररह|किरो भम
बयरो इदवरो बतिदररो रइअ िब म3रक अ िबरो बतिदररो दवरो जरो रीगईदरो सरो नय र र क स कख
बकिएउस बिररो ि कहकरिआदकशकदयजएग|ऐबक बलतिरखरो मदअतिररो मतजनहस बबतिदरक परतरआदकश
दक करक त एलमआईएबदवरो परतिररकरयगयह उ रक दवरो िसरिओरक आदकशकदएजबररकह
6 सविदा की िधता इ रवदा पर हसतािर करन की नतथि एक वषि की अवथध क कलए रवदा वध हमगी जक तजष परक ननषपादन एव दमनो पिो की आप ी हमनत की रति पर इ बढ़ाया का कता ह |
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
7 पररिहन परभार भतत वाए रवननरदिष ककए गए गतवय सिान पर डडलीवर की काएगी और इ म भी परभार राकमल होग | अवथध क दौरान वाए रवदाकार की लागत पर पनः सिारपत की काएगी |
8 िसतओ की रणता रवदाकार दवारा आप नत ि की कान वाली भी वाए अनबध म वखणित रवकरजष यो क अनरप होगी और रवदाकार िम पराथधकारी की तजष क कलए यह परमाण दगा कक वाए अनरप ह|
9 ननरीिण रवदाकार एक ननरीिण ररपम ि परमाण पि दगा कक वाए अनबध म दी गई भी रवकरजष यो क अनरप ह | िम पराथधकारी वाओ का ननरीिण करगा कक ताकक यह ननजशचत हम क कक वाए अनबध की रवकरजष गणता क अनरप ह | िम पराथधकारी वाओ क ननरीिण और काच करन का हकदार हमगा कम कक ननरदिष वा सिान या कहा भी य रख हम या कहा भी परापत करन हम औऱ आप नत िकताि कम ननरीिण या काच क कलए बीआईए कम रवधाए परदान करनी हमगी
िम अथधकारी कम प णि अथधकार हमगा कक वह कम वाए करार की अपिाओ क अन ार नही ह या कम अचछ परनतमानक क या बय रम दवारा अनममरदत मानक क गर अनरप ह उ वा कम ह ा क यरद आप नत िकताि वाओ कम परदान करन म च क करता ह तम बय रम क िम पराथधकारी कम यह सवतिता हमगी कक इ कक ी अनय माधयम ह ा ल पराथधक त अथधकारी क पा प री रजकत हमगी कक वह वा परदाता कम मना कर द और यरद रवदाकार अनपालन करन इकार कर द तम कक ी अनय माधयम वा परापत कर ल वाए परदान करन म हई दरी क कारण हमन वाली प री लागत का वहन आप नत िकताि करगा
10 िारटी डडलीवरी परचालन क मय दमषप णि वसतओ क परनतसिापन क कलए रवदाकार जकममदार हमगा एव वार ी की अवथध म कवर हमन वाली वसतओ क कलए वार ी की अवथध म रवदाकार जकममदार हमगा|
11 दरी स आपननत ग क ललए पररननधागररत नकसानी यरद रवदाकार कक ी ऐ कारण कम उ क ननयिण म नही ह अनबध म ननरदिष मयावथध म कमई एक या भी वाए उपलबध करवान म अ मिि रहता बीआईए ननमनान ार अपनी राय पर ननणिय ल कता हः 1 दरी क परतयक पताह हत कक ी वसत की डडलीवरी क म य का एक परनतरत (1) की मकि रारी दवारा तय ककए गए म यो पर या कल आदर म य क अथधकतम 10 तक की ीमा क भाग रवलतरबत डडलीवरी सवीक त कर कत ह एक बार नक ान की अथधकतम ीमा हम कान पर बय रम अनबध कम मापत कर कता ह |
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
12 सिाओ का जइतख
यकद बतिदररो अिति स त िररो र बकिओ रइ उस बि ररो ि क स तिि रो हर ह रइ लमआईएब
बतिदररो रक जइतख गर एि तजम कदरो म पर वकजपक सरमतो मान या इ ी परकार की वाए लन का अथधकार रकषित रखता ह |
13 जमागना पनलटी लराना रवदाकार अन ची 3 म रदए गए अन ार वाओ म कमी पाए कान पर पन ी का पाि हमगा |
14 भरतान की शत बय रम दवारा वाओ क बदल रदया कान वाला भगतान महीन की माजपत पर तमषकनक वाओ की पराजपत पर रवदाकार कम परत यि रप रदया काएगा | उददरण की गई दरो म भी कर राकमल होग| ठकदार दवारा एक माह की माजपत क तरत बाद इ अनबध क अधीन परदान की गई वाओ क कलए तरबल डप लीक म परस तत ककया काएगा तरबलो का भगतान तिा रवदा उत पन न अन य दावो क भगतान रवदाकार क नाम पर अकाउ पयी चक अिवा ऑनलाइन भगतान (क नफ आरद) दवारा परत यि रप उ क बक खात म कमा करवा रदए काएग भगतान आयकर अथधननयम 1961 क उपबधो क अन ार ककया काएगा अिाित परस तत परत यक तरबल म कल राकर लाग दरो पर उपकरपरभार रहत कर की क ौती की काएगी
कक ी भी राकर कम रखन या छमडन का अथधकार ब य रम क पा रकषित ह कम कक ी दाव क तहत रवदाकार क कारण मय- मय पर हम कता ह कम ब य रम क पा इ क तहत या अन य कक ी रवदाकरार क तहत हम कता ह
15 कषनतपननत ग रवदाकार इ रवदा अिवा इ क पररणामास वरप कक ी व यजकत कम चम लगन या परतत कम हए नक ान क कलए भी िनत औरदावो तिा इ बथधत या इ क दभि म भी दावो मागो परककयाओ नक ान लागत र क और खचि की मय- मय पर लाग रवकभन न रमम कान नो क परावधानो क अतगित ब य रम कम िनतप नत ि करगा तिा करता रहगा
रवदाकार कक ी परकार क प रडमाकि कॉपीराइ और रमम मदद इतयारद ी डी ए वधाननक दानयतवो क दय आरद क उलघनो क पररणामसवरप बय रमक भी दावो िनतयो लागत नक ानो खचो कायिवाही मकदमो तिा कायिवारहयो की िनतप नत ि रिा एव रिा करगा
16 भरषट या कपटपनणग रीनतयाा
बय रम कम अपिा ह कक इ बमली क तहत बमलीदाता ऐ रवदाओ की पराजपत एव ननषपादन क दौरान ननतक म यो क उचचतम मानक परापत करगा तदपरात बय रम ननधािररत रत ननमनान ार पररभारषत करता ह
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
ग) lsquorsquoभरष रीनतrsquorsquo अकभपराय ह भाड की परकिया म या रवदा ननषपादन म ाविकननक कमिचारी क कायि कम परभारवत करन क कलए कक ी म यवान वसत का दना परापत या परलमभन दना एव
घ) lsquorsquoकप प णि रीनतयमrsquorsquo अकभपराय ह कक बय रो कम हानन पहचान क कलए भाड की परककया या रवदा क ननषपादन कम परभारवत करन क कलए तथयम का कमथया ननरपण तिा िातरिम तमर पर आपररसपधाितमक सतर पर रवदा म य बाथधत करन क कलए बमलीदातौ (बमली कमा करन प वि या बाद म) क बीच कप प णि रीनतया राकमल ह तिा बय रो कम मक त एव खली परनतस पधाि क लाभो वथचत करना राकमल ह
ङ) यरद यह पाया काता ह कक रवदाकार रवदा रदए कान प वि उ क दौरान या उ क बाद भरष अिवा कप प णि रीनतयो म कलपत ह तम ब य रम रदए कान वाल कायि क परस ताव कम रदद कर कता ह यरद बय रम कम कक ी भी मय यह जञात हमता ह कक रवदा हत बमलीदाता परनतस पधाि या रवदा कायि क ननष पादन म भरष या कप प णि रीनतयो म कलपत ह तम बय रम रवदाकार कम अनजशचतकाल क कलए अिवा रवदाकार कम अयमग य घमरषत ककए कान की नतथि 24 माह क कलए अयमग य ठहरा कता ह
17 सविदा का समापनननलबन
बय रम कम रवदाकार की अपयािप त वा या कदाचार क कारण इ रवदा क कक ी ननयम या रतो क उ लघन क कलए रवदाकार कम कलखखत म 24 घ का नमर दकर कक ी भी मय इ रवदा कम अस िायी तौर पर रदद करन की स वतिता हमगी जक क कलए ब य रम का ननणिय अनतम हमगा और रवदाकार कम इ म कक ी बदलाव या उ क कारण कषरनतप नत ि का अथधकार नही हमगा
रवदाकार की ओर च क हमन की जसिनत म जक पररणामत रवदा क तहत व अपनी वाओ दयताओ कम प णि करन म अ मिि हम तम इ एक गभीर च क माना काएगा तिा यह ननम नकलखखत कारणो म कक ी क हमन पर माना काएगा क) ब य रम की राय म रवदाकार न रवदा कम छमड रदया ह
ख) रवदा क अन ार वा की आप नत ि आरभ करन क तरबना कक ी उपयक त फाई दन म अ फल रहता ह अिवा प णि करन क कलए रदए गए अनबथधत मय क अदर वा परदान करन म अ फल रहता ह
ग) रवदा क अतगित अपनी कक ी बाध यता का अनपालन करन म ब य रम की पहल दी गई कलखखत चतावनी अिवा अन यिा ननरतर अिवा स पष रप बतान क बाद भी लापरवाही बरतता ह
घ) ननरीिण क दौरान वाओ की गणता म गभीर िर या पाई काए
ङ) ननधािररत अवथध क बाद वाओ म दरी
च) यरद रवदाकार वा कम ननयिण करन वाल कक ी कान न अिवा रवथध का उ लघन करता ह छ) ब य रम क ननणिय क अन ार रवदाकार रवदा क अतगित वा प री करन व वा दन म भरष अिवा कप प णि रीनत म कलप त पाया काता ह क) यरद रवदाकार स वच छा अिवा तरबना इच छा क रदवाकलया अिवा अपाक त हम गया हम झ) रवदाकार रमधािम (इन म व ) हम गया हम ञ) इ की परर म परततयो क महत त वप णि रहस क कलए कक ी पाप तकत ताि पररा क ननया ी अिवा कलक य ड र कम ननयक त ककया गया हम
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
) रवदाकार अिवा इ की परर म परततयो क दभि म कमई ऐ ा कायि हमता ह अिवा घ ना घ ती ह जक का इन परर म परततयो पर कक ी प वोकलखखत कायि अिवा घ ना क कारण कक ी लाग कान न क अतगित उ लखनीय रप अ र हम ठ) ब य रम क प वि अनममदन क तरबना रवदाकार (क मर ियम क मामल म) न क मर ियम क गठन अिवा परत यक दस य की जकम मदारी कम रमथधत ककया हम
18 बयनरो दिारा समापन
तरबना कारण बताय तिा हानी या नक ान की दयता क तरबना कक ी भी मय करार कम मापत करना बय रम क कलए भी वधाननक हमगा जक रवदाकार कम ऐ मापन क कारण पररानी हम कती ह ऐ मापन क कलए बय रम दवारा कलखखत म रवदाकार कम 15 रदनो का नमर रदया काएगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 19 सविदाकार का समापन का अथधकार यरद रवदाकार रवदा की अवथध माप त हमन पहल रवदा अनबध कम माप त करन का ननणिय लता ह तम उ कम कम 60 रदन अथगरम म थचत करना हमगा रवदा क तहत ऐ कक ी परकार का मापन बय रम क कक ी अनय अथधकार पर परनतक ल परभाव डाल बगर हमगा 20 अपरत यालशत घटना खड
इ रवदा की क दौरान कक ी पि दवारा इ रवदा क अतगित कक ी कायि कम प णि या आकरक रप कक ी यदध रवरमधप विक ाविकननक रिता क क त य महामारी अ न य रवदमह तमड-फमड आगकनी बाढ़ रवस फम कमरार न परनतबध हडताल तालाबदी या दवीय घ ना (जक बाद म म यहा ऐ क त य का गया ह) क कारण न ककया काए अिवा उ म रवलब हम तम एक पि कम द र पि कम ऐ ी घ ना घर त हमन की नतथि 21 रदनो क भीतर ऐ ी घ ना घ न का नमर दना हमगा और ऐ ी घ ना घर त हमन क कारण कक ी भी पि कम न तम रवदा माप त करन का अथधकार हमगा और न ही कमई पि कायि न हमन अिवा उ म रवलब क कारण द र पि नक ान का दावा करगा ऐ ी जसिनत माप त हमन अिवा पहल क ी हमन पर यिा री डडलीवरी आरभ करनी हमगी और डडलवरी परारभ कर दी गई ह अिवा नही इ बध म म ब य रम क महाननदरक उप महाननदरक का ननणिय अनतम और ननणाियक हमगा यरद ऐ ी कक ी घ ना क कारण 60 रदनो अथधक मय तक इ रवदा क अतगित कमई कायि प णि या आकरक रप नही हमता ह या उ म रवलब हमता ह तम कमई भी पि रवदा कम माप त कर कता ह और यह भी कक ब य रम कम महाननदरक उप महाननदरक दवारा ननधािररत म य कम कक अनतम हमगा पर रवदाकार भी अपरयक त ामगरी अिनतगरस त और स वीक त ामगरी खरीद गए घ क और इ परकार क रवदा या उ क भाग की माजपत क मय उत पादन क दौरान रवदाकार क पा पड ामान कम लन की स वतिता हमगी जक ब य रम ही मझता हम इ म वह खरीद गए घ क और ामान नही हमगा कम कक रवदाकार ब य रम की हमनत रखना चाहता हम
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
21 रोपनीयता रवदाकार इ रवदा क तहत वाए दत मय कक ी भी वयजकत कम ब य रम की कलखखत हमनत क तरबना परापत माकलकाना कानकारी परक नही करगा
22 परचार
जक कक ी भी परचार ामगरी म बय रम का नाम परयकत ककया काता ह तम रवदाकार कम ए ा कवल बय रम कलखखत अनमनत लन पर ही करना चारहए
23 वििाद एि वििाचक
बय रम और रवदाकार रवदा कड कक ी अ हमनत या उपक रववाद कम दमनम पि ीध अनौपचाररक बातचीत हल करन का हर भव परया करग यरद कक ी भी परकार का रववाद हल नही ककया का क तम उ मामल कम महाननदरक भा मा बय रम दवारा ननयकत रववाचक क पा भका काएगा भारतीय रववाचक एव मझौता अथधननयम 1996 क उपबध लाग होग 24 नोरटस भजन का तरीका
रवदा म उजलखखत दमनो पिम क बीच पिाचार कलखखत म हमन पर ही परभावी हमगा नमर (भारतीय रवदा अथधननयम क तहत) क कवल डडकलवरी हमन पर ही परभावी हमगा रवदा म कब तक अनयिा उपबथधत न हम बय रम क पराथधक त दवारा भी नमर कारी की काएग यरद रवदाकार क अननतम जञात सिान या ननवा या वयव ाय वाल पत पर पकीक त डाक नमर भका काता ह तम यह मझा काएगा कक नमर ामानय डाक भका कान पर इ मय पर या डडलीवर हए क मान माना कागा 25 शासी भाषा प ण वरवदा एव इ क पिाचार हत राक त भाषा कवल अगरकी हमगी 26 काननन
रवदा भारतीय कान न क तहत राक त एव पररभारषत हमगी
27 कानननी कषतर
रवदाकार दवारा कवल चडीगढ़ की स िा नीय ीमा क भीतर पडन वाल िम न यायालय कम छमडकर कक ी भी
नयायालय म रवदा ननष पादन या भग बथधत मकदमा या अन य कायिवाही नही की काएगी
28 सटामप डयनटी रवदा बदध कक ी भी परकार की स ॉम प डय ी एव पकीकरण परभारो का भगतान रवदाकार
वहन करगा
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अ िब म-3असकषतओरीअ िब म
कखरयो स ब नयरःत मनत तखररइब तहरकरयजएग-ब नय कखरयोरइट मअनयबफटिकयरो
स परतिषट ररो जब कर ब नय कख तबदधनर एि िखय य बक परपत कदश-त दश ह ब यलदधबतितिर
दकयरओरत षररो णररो कखरयो सत मनत तखरब तहरहइग-
1 परतरकद रक अररो णोहकरिजहॉरभमभमआिशयरहइ लरभिगर िउ रो ज िउ रो तयकदल
2 लरररो रतनब कश ल एिअबबतिरभिगर ोरक नय मररो णरक त एआग मरयिहमररो
3 ब सरअररो णोरइट मबफटिकयरो स परतिषटररो रथत यत रअररो सरो परतर ह परतरिर तयकदरक
अ िबरो ररो सइट त र रथउत रसदधतरबक अतभ कखोररमयटरो मररलरअसरो ख
4 लमआईएब िखय यरइकदशत दशोरक अ िबरो िससथ रररो रररो
5 खरो रक त एखर लहम सिसरर रयरो री जएगमऔरो आिशयररओरक अ िबरो उबरअदयर करय
जएग
6 ए बमआरो ल लररक त एभिगर िउ रो एज िउ रो टरय ल सब लर ररो रतनब कश एि
दमिर म दकयरओरयरो ररो एजलरभमदत र क दक रक त एआिशयिरहो
7 सथईसररो बसतिरो तजसटरो लर क त सतििरो णरयरो ररो िम करयोरइ कतखरररो तित रदषटदरो ो
सरो अिषतयणररो ब पतरीगईसररो बसतियोरइ कतखरररो अिषतयणबक बलतिरपरतितषटयॉररो
8 परतयकर हरी15ररो मखररब सरअ ि गनरोरक बथटरय ल सब िर आतसरयोरथदक दररो यो
रथरयरो ररो
9 भ बयरो इ रक आनररररो र कदशत दशो रक अ िबरो िररर कखलदम रइ अतर प स दक औरो बभम
तिभगोरक ब ककररतििरो णरइरयरो ररो
10 ररो बमटएणससक सटएरउणटतििमयिरब तपतसरो 31 रररयरो ररो
11 टमसमएबऔरो टमबमएबतििरो णऔरो उबमरक परकरणत िररो रब य स भकज कऔरो बलतिरसषतोरक त एटम
समएबपर णसर करइरयरो ररो औरो त िररो रब यरक भमररो तर हमररो ट भरो आकद
12 परतयकर हम करी5िीररो मखररब िकटकरक तसरए एिबकिररो ररो िब रक त ज एिबकिररो
सिटरइधय ा स रो खरकहए एिबकिररो रपरकरणऔरो त िररो रब य स अििरररबकिररो रइ
भरो
13 तबरतििरो णमरक प स स परइिकश टकबरीबतषतपतरील एिब यलदधत षसद बित तिरररो
14 तितिरएिबतितिरदकयरओसरब यलदधत षसद बित तिरररो
15 बमएजमऑतसटबकिररो तलकरीररो टमसमएब ोरक बलि स बभमऑतसटपरशनोरजिलदक क स बयरो इ
रीबहयरररो
16 बकिररो एतलकरीररो टमसमएबऔरो टमबमएबआकदरक ो स ब यब यसरो बरो ररो रीअतिब
रक अ िबरो तिशकरजञरीरो यपरद ररो
17 कखबतितिरआिशयररओबक बलतिररयोरत षसद ररो
18 कखरयोरक त ए त यििवयतिपरतर हपरतररय कदिबभ बय स त यििहइगशखरय य
दवरो बरअ गबक ररो रसरो खजएगएरिररो षठअतिररो मबतितिर कखरय अ िस हकरि कख
ि दवरो त यििकरयजएगि दवरो कखत य ोरअ िस बित तिरकरयजएग
तरतथ (ि रीसटमसबतहर
लइ मदरर ि
हसरषतरो )
सथ
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनसनची 4 ndash विलशषषट एि विविध तकनीकी वििरण
योगय बोलीदाता नफयननतम पातरता क ललए मानदड
1 फमि एक वयव ाय की परक नत क रप म लखा वाए परदान करन क कलए एक पकीक त चा िडि अकाउ लागत लखाकार फमि हमनी चारहए| परनत लगन की काएगी|
2 वयाव ानयक वाए परदान करन क कलए फमि चा िडि अकाउ अथधननयम 1949 क परावधानो क तहत आई ी ए आई क ाि पकीक त हमनी चारहए और फमि आई ी ए आई क ाि पकीकरण परमाण पि की परनत लगन करगी|
3 फमि कम रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी कम लखा वा परदान करन म कम कम तीन ाल का अनभव हमना चारहए|
4 फमि न रकारी रवभागो ाविकाननक िि क उपिमो ( कनरीय या रा य) पराइव कलकम ड कपनी रकारी रवभागो म लखा परीिण ककया हम|
5 आयकर रवभाग की ओर पन पकीकरण पि की परनत लगन की काएगी| 6 रपछल तीन वषो क कलए कपनी फमि की आयकर रर नि लगन की कानी चारहए| 7 रपछल तीन वषो क कलए कपनी फमि की वाकर रर नि लगन की कानी चारहए| 8 तनात हमन वाल वयजकत लखा कायि परदरिन म बीकॉम गरकए और ली ॉफ वयर और एम ए ऑकफ
एक ल क ाि अचछी तरह पररथचत हमना चारहए| तनात वयजकत की यमगयता और अनभव परमान पि की परनत लगन की काएगी|
तकनीकी वििरण
1 वारषिक वाओ का लगभग रपय 30000000
2 वारषिक अनबध की वदयता 12 महीन और इ तमषकनक परदरिन क आधार पर परतयक वषि 2 अथधक वषो क कलए वारषिक आधार पर बढ़ाया का कता ह|
3 ननरवदा दसतावज़ की उपलबधता ऑनलाइन wwwbisorgin और wwwcpppgovin डाउनलमड ककए का कत ह ऑफलाइन भारतीय मानक बय रम पला नम 4 ndashए क र 27-बी उततर ििीय कायािलय चडीगढ़ 160019
4 प वि बमली काफर 12-03-2019 काफर हॉल भारतीय मानक बय रम उ ि का चडीगढ़
5 बमली कमा करवान का ढग बद कलफाफ बी आई ए क रर परन एररया म डर बॉक म रदनाक 18-03-2019 कम 1400 बक तक कमा करवा दना चारहए| कक ी अनय ाधन ििढग पर रवचार नही ककया काएगा|
6 धरमहर राकर कमा रपय 1500000
7 कायिकाररता परनतभ नत अनबध क मय पर बमलीदाता दवारा बताय गए वारषिक दर का 10
8 बमकलयो की वदयता ननरवदा क परकारन 60 रदन
9 बमकलयो का खमलना 18-03-2019 1500 बक
10 बय रम की ओर इ ननरवदा अनबध क कलए पराथधक त अथधकारी
अनभाग अथधकारी
उततर ििीय कायािलय चडीगढ़
ई-मल adminnrobisgovin
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनसनची 5 ndash कीमत अनसनची
( वितीय बोली ललफाफ म जमा की जाय) िम सखया
मालसक आधार पर लखा सिाए परदान करन क ललए
बोली मनलय
12 महीनो क ललए बोली मनलय सिा परदान करन का सिान
1 रपए
रपए चडीरढ़ ( यन टी)
2 जी एस टी जसा लारन हो
जी एस टी जसा लारन हो
3 कल = रपए
कल = रपए
4 कल (शबदो म)
कल (शबदो म)
राकर कवल प णाक म हम
मर दवारा बमली दसतावज़ कम पढ़ कलया गया ह और लखा वाए परदान करन हत भी ननयम एव रत मझ ली गई ह|
हसतािर नाम
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनसनची 6 सविदा फामग
करार
यह करार रदनाक (माह) 20 कम ककया गया ह यह म ि helliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphelliphellip ( रवदाकार का नाम एव पता) (जक आग इ म रवदाकार कहा गया ह) कब तक पर गगत या इ क अिि रवरदध न हम इ म जक की अकभवयजकत का अिि मझा काएगा तिा उ क उततराथधकारी एव पदिकार राकमल होग एक पि तिा भारतीय मानक बय रम पलॉट नबर 4 ndash ए सकटर 27-बीमधयमारग चडीरढ़- 160019 (जक आग इ म बय रम कहा गया ह जक की अकभवयजकत का अकभपराय मझा काएगा कब तक पर गगत या उ क अकभपराय रवरदध न हम इ म उ क उततराथधकारी एव पदिकार राकमल होग) द र पि क बीच करार हआ कबकक बय रम एक ननगकमत ननकाय ह कम द दवारा अथधननगकमत ह बय रम अपन कायािलय म अनबध आधार पर कपय रो लप ॉप रपर रो स कनरो और लन वाए परापत करन का इचछक ह खली ननरवदा ननरीिण दवारा आमतरित बमली रदनाक कबकक रवदाकार ( फलतम बमलीदाता) न अपनी बमली परसतत की बमली दसतावक क अन ार दख तिा बमली की परकिया क अनपालन lsquoयिा फलतम बमलीदाताrsquo चना गया तिा रवदा म यो पर बातचीत कर रदनाक कम रवदाकार कम सवीकायिता पि (LOA) खया रदया गया
अनसनची 2- ननविदा दसतािजो की सविदा की शत एि ननबधन
helliphelliphelliphelliphelliphelliphellip
( रवदाकारपराथधक त परनतननथध (बय रम क पराथधक त अथधकारी
क हसतािर) क हसतािर ) नाम नाम पदनाम पदनाम पता पता फमिकपनी की ील बय रम की ील
ािी ािी
हसतािर हसतािर ािी का नाम ािी का नाम पता पता
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनसनची 7 िता और बोलीदाताओ दिारा परयकत करकय जान िाली अनफय मानक परारप 1 अनलगनक-1 बक गार ी बाड का परपि 2 अनलगनक-2 बमलीदाताओ दवारा भक गए रववरण 3 अनलगनक-3 रपछल तीन 03 वषो म बमलीदाता दवारा परदान की गई
दशय वाओ का रववरण 4 अनलगनक-4 काली- ची एवया मकदमो क बध म घमषणा
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनलगनक-2 बोलीदाताओ दिारा भज रए वििरण 1 फमिकमपनी का नाम 2 वधता नतथि रहत पकीकरण की रमणी 3 पकीकरण का म य 4 पिाचार का पता 5 द रभाष खया 6 ईमल 7 सवामीभागीदारननदरक क रववरण
नाम पता अहिता
8 कपनीफमि का रवगत 3 रवतत वषो (लखापरीकषित तलन पि की परमाखणत परनत कमा की काए) का वारषिक निओवर
विततीय िषग िावषगक कारोबार (र) लखा परीकषकषत तलनपतर की परनतयाा सलगन ह (हाानही)
9 फमिकमपनी का पन र न नमबर 10 वसत एव वा कर ( की ए ी) पकीकरण 11 धरमहर राकर कमा डराफ की खयाबक का नामनतथि
यह परमाखणत ककया काता ह कक उपरमकत तथय मरी वोततम कानकारी एव रवशवा क अन ार प णि एव ही ह यह भी परमाखणत ककया काता ह कक मनहमन ननरवदा चना की रतो एव ननबधनो कम पढ़ एव मझ कलया ह महम ह ननरवदा की भी रतो एव ननबधनो क कलए तरबना रति क वचनबदध ह एव इ क कलए सवीकायिता दता ह दत ह तिा इन रतो एव ननबधनो क पालन क कलए हमत ह ह
फमिकमपनी का नाम एव हसतािर
फमिकमपनी की ील नतथि सिान
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनलगनक-3 वपछल तीन 03 िषो म बोलीदाता दिारा परदान की रई सदशय सिाओ का वििरण
बोलीदाता का नाम
वषि वा का नाम और परकार
गठन का नाम और पता
रवदा का म य (र लाखो म)
र पपखणया
2015-16
2014-15
2013-14
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
फमिकमपनी की ील
र पपणी निओवर राकर परमाखणत एव फमि क ीए दवारा लखा परीकषित हमनी चारहए तिा अलग री लगन की काए
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
अनलगनक-4 काली-सनची एिया मकदमो क सबध म घोषणा
महम एतददवारा घमषणा करत ह कक हमारी फामिएक ी कम कनरीय रकाररा य रकार क तहत कक ी मिालय या कनरीय रकार क रवभागरा य रकार या पीए य या अनय ननकायो दवारा काली ची म नही डाला गया ह महम यह भी घमषणा करता ह ह कक भारत म कही पर भी फामिकमपनी या इ क सवामी भागीदारोननदरको क रवरदध कमई आपराथधक मामला दकि या लतरबत नही ह रदनाक (नतथि) कम (माह) 2019 क रदन
बोलीदाता क हसताकषर बमलीदाता का नाम एव पता
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
BUREAU OF INDIAN STANDARDS
Plot No 4-A Sector 27-B
Madhya Marg Chandigarh - 160 019
TENDER NOTICE
Bureau of Indian Standards invites sealed bids under two bid system (Technical
bid and Financial bid) for Providing the Accounting Services on M o n t h l y Annual Rate
basis from eligible bidders
2 The blank Tender document is available from 25022019 to 18032019 during
the office hours The Tender document can also be downloaded from wwwbisgovin and
wwwcpppgovin
3 The bid can be submitted in the manner indicated in the tender document on or
before 18032019 at 1400 Hrs The Bureau reserves the right to reject any or all the bids
without assigning any reason
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
TENDER DOCUMENT
SCHEDULE - 1 INSTRUCTIONS TO BIDDERS
1 Notice inviting Bids
11 Sealed Bids under two bid system (Technical bid and Financial bid) for providing the
Accounting Services are invited by the Bureau of Indian Standards (BIS) Northern
Regional Office (NRO) Chandigarh from eligible Bidders for providing the Accounting
Services specified in the Schedule-3
2 Issue of Tender Document
21 The blank Tender document will be available during the period indicated in the
Schedule-4 during the office hours
22 The Tender document can also be downloaded from the website of the Bureau
wwwbisgovin and wwwcpppgovin
23 The Bidder shall bear all costs associated with the preparation and submission of its
Bid The Bureau shall in no case be responsible or liable for these costs regardless of the
conduct or the outcome of the Bidding process
3 Language of BidContract The language of the Bid shall be in EnglishHindi and
all correspondence etc shall conform to the EnglishHindi language
4 Pre-bid Conference
41 A Pre-bid conference of all intending Bidders will be held at the scheduled date
and time indicated in the Schedule-4 Intended Bidders will be allowed to seek clarification
if any
42 No alterations and additions anywhere in the Bid Document are permitted If any of
these are found the Bid may be summarily rejected (The Bidder should get its doubts
cleared during pre-bid conference only if provided in the Bid In case no pre-bid meeting
is to be held the Bidder should seek clarification of any doubt in writing seven (7) days
before the last date for receipt of Bids)
43 Any change that will be made in the Tender paperdocument by the Competent
Authority after issue of the Tender will be intimated to the prospective Bidders in the form
of CorrigendumAddendum for incorporating the same in the Bid before submitting the Bid
5 Validity of Bids
51 The Bids will be valid for a period Indicated in Schedule-4 from the date of its
opening
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
6 Earnest Money Bid Security
61 The Bidder shall deposit with the Bureau a sum indicated in the Schedule-4 as an
interest free Earnest Money Deposit (EMD) The Earnest Money shall be deposited in the
form of Demand DraftPay Order in favour of Bureau of Indian Standards payable at
chandigarh or a Bank Guarantee as per format indicated in Annexure-1
62 The failure or omission to deposit the Earnest Money shall disqualify the Bid and
the Bureau shall exclude from its consideration such disqualified Bid(s)
63 Bidder shall not revoke his Bid or vary its terms and conditions without the
consent of the Bureau during the validity period of the Bid If the bidder revokes the bid or
varies its terms or conditions the Earnest Money deposited by him shall be forfeited by the
Bureau without prejudice to its other rights and remedies and the Bidder shall not be
eligible to submit a Bid to the Bureau for providing the accounting services for a period of
one year wef the date of such revocation
64 If the successful Bidder does not pay the Performance Security in the prescribed
time limit or fails to sign the agreement bond its Earnest Money Deposit will be forfeited
by the Bureau
65 The Earnest Money of unsuccessful Bidder shall be refunded after the successful
Bidder furnishes the required Performance Security to the Bureau and signs the contract
or within thirty (30) days of the expiry of validity period of Bids whichever is earlier
7 Eligible Bidders
71 Only those Bidders who fulfill the eligibility criteria as mentioned in the
Schedule-4 are eligible to submit their Bids for providing the accounting services at BIS NRO
Chandigarh
8 Rates how to be quoted
81 The bidder is expected to work out his rates keeping in view the technical specifications amp
conditions and arrive at the amount to be quoted The Bidder shall be deemed to have
satisfied itself before Bidding as to the correctness and sufficiency of its Bid and of the
rates and prices quoted in the attached schedules which rates and prices shall except as
otherwise provided cover all its obligations under the contract and all matters and things
necessary for proper fulfilling his obligations under the contract
82 The Financial Bid shall be inclusive of all taxes including Local taxes etc to be paid
by the Bidder for the accounting services at specified places and claim for extra payment on
any such account shall not be entertained
9 Manner of Submission of Bid
91 The complete Bid will be received as indicated in the Schedule-4 by depositing
the same through the Bid Box or by mail which reaches the specified place before the
specified time Mail includes Speed Post Registered Post
92 E-mail or fax offers will be rejected
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
10 Last Date for Submission
101 Sealed Bids shall be received at the address specified above not later than the time
and date specified in the Tender Notice Bids received after the specified date and time for
receipt of bids shall not be considered Hence such bids shall be rejected and returned
unopened to the Bidder
102 In the event that the specified date for the submission of Bid offers is declared a
holiday the offers will be received up to the appointed time on the next working day
11 Modification and Withdrawal of Offer
111 The Bidder may withdraw its offer after its submission provided that written notice
of withdrawal is received by the Bureau prior to the closing date and time prescribed for
submission of offer
12 Contents of Bid Document
121 Bids are invited in two-bid system (Technical bid and Financial bid) The completed
Bid shall be submitted in sealed envelope super-scribing the name of goods to be
supplied as mentioned in the Schedule-4
122 The envelopes shall contain the following
Envelope No1 (Technical Bid) This should contain all technical details
alongwith commercial terms and conditions such as
(a) List of all the documents enclosed
(b) The EMD as indicated in clause 61 above or valid certificate of exemption issued
by the Central Purchase Organization National Small Industries Corporation
(NSIC) or the concerned Ministry or Department if applicable
(c) Attested copy of the valid registration document issued by concerned government
authority
(d) Copies of Income Tax Returns and Service TaxGST Returns filed with the
concerned Authorities
(e) Details of the firm(s) including details of the proprietorpartnerdirector with
regard to name address for communication telephone number e-mail etc
(Annexure-2)
(f) In case of a firm each partner or power of attorney holder shall sign the Bid
The attested copies of power of attorney of person signing the Bid shall be
enclosed with the Bid The power of attorney shall be signed by all partners In
case of private limitedpublic limited companies the power of attorney shall be
supported by board resolutions and appropriate and adequate evidence in support
of the same shall be provided
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
(g) All pages and pasted slips should be signed by the Bidder and no page shall be
added or removed from the set of Bid Document Duly signed Bid document is to
be returned as a token of its acceptance
(h) A statement showing the type of services providedtype and magnitude of
WorkService done in the last three (3) years (Annexure-3)
(i) A declaration regarding black-listing and or litigations (Annexure-4)
Envelope No2 (Financial Bid) This envelope shall contain rates for the account
services at specified places as per Schedule-3 duly filled in and initialed on each page
and signed by the Bidder at prescribed places of the Bid The instructions contained
in clause 8 may please be noted
Covering Envelope Both the envelopes 1 and 2 shall be put together in a
common sealed envelope super-scribing the name of services to be provided as
mentioned in Schedule-4 and the name and address of the Bidder at the bottom
left
13 Other Important Points to be noted by the Bidder
(a) The Financial Bid should be written both in words and figures at appropriate
places
(b) The Bidder shall submit the Bid which satisfies each and every condition laid
down in Schedule-4 failing which the Bid shall be liable to be rejected
Conditional Bids will be rejected
14 Corrupt or Fraudulent Practices
141 The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the Bureau
defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to thedetriment of the
Bureau and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
142 The Bureau shall reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices in competing for the
Contract in question The Bureau shall deem a firm ineligible either indefinitely or for a
stated period of time to be awarded a contract if it at anytime determines that the firm
has engaged in corrupt and fraudulent practices in competing for or in executing a
contract
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
15 Opening of Bid
The Bid received before the time and date specified in Tender Notice will be opened as per
the specified program in the office as mentioned in the Schedule-4 (if possible) in the
presence of Bidders or their authorized representatives who choose to remain present on the
opening day at the scheduled time
16 Shortlisting of Bidders
The Bureau will short-list technically qualifying Bidders and Financial Bids of only those
Bidders who qualify in technical bids will be opened at a date and time to be intimated
17 Opening of Financial Bids
The Bureau shall open Envelope No2 on notified date and the rates quoted by the bidder in
price schedule (Schedule-3) shall then be read out
18 Acceptance of Bid
Acceptance of Bid shall be done by the Competent Authority of the Bureau The Bureau
is not bound to accept the lowest or any Bid The Bureau reserves the right to reject any or
all Bids received without assigning any reason whatsoever The acceptance of Bid will be
communicated to the successful Bidder in writing by the authorized officer of the Bureau
19 Process to be Confidential
Information relating to the examination evaluation and comparison of Bids and the award
of a Contract shall not be disclosed to Bidders or any other person not officially concerned
with such process until the award to the successful Bidder has been announced
20 Performance Security
To ensure due performance of the contract an interest-free Performance Security for an
amount as indicated in Schedule-4 will be obtained from the successful bidder awarded the
contract irrespective of its registration status etc
Performance Security will be furnished in the form of an Account payee Demand Draft in
favour of lsquoBureau of Indian Standardsrsquo payable at lsquoChandigarhrsquo or a Bank Guarantee as
per format indicated in Annexure-1
21 Execution of Contract Document
211 The successful Bidder after deposit of Performance Security is required to
execute an Agreement in duplicate in the form attached with the Bid Documents on a stamp
paper of proper value The proper value at present is Rs 100- The Agreement should be
signed within 15 days from the date of acceptance of the Bid The Contract will be
governed by the Agreement the Conditions of the Contract (CoC) and other documents as
specified in the CoC
212 It shall be incumbent on the successful Bidder to pay stamp duty legal and
statutory charges for the Agreement as applicable on the date of the execution
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
22 Rights of the Bureau
221 The Bureau reserves the right to suitably increasereduce the scope of work put to
this Bid The right to split up the services of accounting in two or more parts is reserved by
the Bureau and also the right to award contract to more than one agency is reserved The
Contractor will provide the services at the places specified by the Authorized Demanding
Officer in Schedule-3
222 In case of any ambiguity in the interpretation of any of the clauses in Tender
Document or the conditions of the Contract interpretation of the clauses by the Bureau shall
be final and binding on all Parties
23 Notice to form Part of Contract
Tender Notice and these instructions shall form part of the Contract
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE ndash 2 CONDITIONS OF CONTRACT
1 DEFINITIONS
i) lsquoContractorrsquo shall mean the individual or firm or company whether
incorporated or not undertaking the Contract and shall include legal
representatives of such individual or persons composing such firm or
unincorporated company or successors of such firm or company as the case may be
and permitted assigns of such individual or firm or company
ii) lsquoServicesrsquo shall mean the service to be supplied to the Bureau by the
Contractor as stated in the Contract and shall include a l l o t h e r r e l a t e d
a c c o u n t f i n a n c e a n d a l l l e g i s l a t i v e t a x services that are
prescribed in the Tender document
iii) lsquoContractrsquo shall mean and include the Tender Notice instructions to
bidders terms and conditions of contract Letter of Acceptance the Offer
the Agreement and mutually accepted conditions in the authorized
correspondence exchanged with the bidder by the Bureau and any other
document forming part of the contract
iv) lsquoContract Amountrsquo shall mean the sum quoted by the Contractor in his bid
and accepted by the Bureau
v) lsquoCompetent Authorityrsquo shall mean any officer authorized by the Bureau to
act on behalf of the Bureau under this contract
vi) lsquoGovernmentrsquo shall mean the Central Government
vii) lsquoBureaursquo shall mean Bureau of Indian Standards established under the Bureau
of Indian Standards Act 1986
viii) lsquoDirector General and DDGrsquo shall mean the Director General and DDG of
the Bureau for the time being holding that office and also his successor and
shall include any officer authorized by him
ix) lsquoApprovedrsquo shall mean approved in writing including subsequent
confirmation of previous verbal approval and ldquoApprovalrdquo shall mean approval
in writing including as aforesaid
x) lsquoSpecificationrsquo means the specification referred to in the tender In case
where no particular specification is given the relevant specification of the
Bureau where one exists shall apply
xi) lsquoTenderrsquo means formal invitation by the Bureau to the prospective bidders to
offer fixed rate for providing the services
xii) lsquoBidrsquo means the Contractorrsquos rate offer to the Bureau for the providing the
accounting services at the specified places and remedying of any defects
therein in accordance with the provision of the Contract the installation and
services as accepted by the Letter of Acceptance
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
xiii) lsquoLetter of Acceptancersquo means the formal acceptance by the Bureau
xiv) lsquoCommencement Datersquo means the date upon which the Contractor receives the
notice to commence the provide the services at specified places
xv) lsquoTime for Completionrsquo means the time for completing the services and
passing the Tests of the services or any part thereof as stated in the
Contract calculated from the Commencement Date
xvi) lsquoAnnexurersquo referred to in these conditions shall means the relevant annexure
appended to the Tender Document and the Contract
2 PARTIES TO THE CONTRACT
The parties to the contract shall be the Contractor whose offer is accepted by the
Bureau and the Bureau
The person signing the offer or any other document forming the part of Contract on
behalf of other persons of a firm shall be deemed to have due authority to bind
such persons or the firm as the case may be in all matters pertaining to the
Contract If it is found that the person concerned has no such authority the Bureau
may without prejudice to any other CivilCriminal remedies terminate the Contract
and hold the signatory and or the firm liable for all costs and damages for such
termination
3 Performance Security
To ensure due performance of the contract an interest-free Performance Security 10
of value of contract has been deposited by the contractor in the form of an Account
payee Demand Draft in favour of lsquoBureau of Indian Standardsrsquo payable at
lsquoChandigarhrsquo or a Bank Guarantee as per format indicated in Annexure-1
Performance Security will remain valid for a period of sixty days beyond the date
of completion of all contractual obligations of the service provider
Any amount duerecoverable from the Contractor under the terms of this Contract or
any other account may be deducted from the amount of Security Deposit In case
the amount of Security Deposit is reduced by reason of any such deduction the
Contractor shall within fifteen (15) days of receipt of notice of demand from the
Bureau make good the deficit In case security is deposited by way of bank
guarantee by the Contractor then any penalty for damages liquidated or unliquidated
or for any breach or failure or determination of Contract not previously paid to the
Bureau shall immediately on demand be paid by the said bankers to Bureau under
and in terms of the said guarantee
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
If during the term of this Contract the Contractor is in default of the due and
faithful performance of its obligations under this Contract or any other outstanding
dues by the way of fines penalties and recovery of any other amounts due from
the Contractor the Bureau shall without prejudice to its other rights and remedies
hereunder or at the Applicable Law be entitled to call in retain and appropriate the
Performance Security
Nothing herein mentioned shall debar the Bureau from recovering from Contractor
by a suit or any other means any such losses damages costs charges and
expenses as aforesaid in case the same shall exceed the amount of the Performance
Security
The Performance Security shall be retained until all disputes if any between both
the parties have been settled to the entire satisfaction of the Bureau The Performance
Security shall be returned to the Contractor by the Bureau within sixty days following
the Completion Date or Termination Date of this Contract provided that there are no
outstanding claims of the Bureau on the Contractor
4 CONTRACT DOCUMENTS
The several Contract documents forming the Contract shall be taken as mutually
explained to one party by the other but in case of ambiguities or discrepancies
the same shall be explained and harmonized by the Competent Authority of the
Bureau who shall issue to the Contractor necessary instruction thereon and in such
event unless otherwise provided in the Contract the priority of the documents
forming the contract shall be as follows
i) The Agreement
ii) Minutes of pre-bid meetings clarifications
iii) The Conditions of Contract
iv) Tender Notice and Tender Document
v) Letter of Acceptance
vi) Any other correspondence exchanged between the parties in
connection with the contract
vii) The Contractorrsquos Offer
5 Quantity of GoodsServices Place of supply Persons who can place orders
The services for which orders can be placed by the Officer of the Bureau is liable
to change However the Bureau shall place the order with the Contractor for
provide the accounting services with the minimum quantity at the rate agreed by
the Contractor as per the SCHEDULE-3 The services can be ordered by any of the
Purchasing Officer who is authorized by the Bureau to place orders against this
Contract
6 Validity of the Annual Contract
The Rate Contract shall be valid for a period of one year from the date of
signing this Contract which may be extended on performance basis and mutual consent
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
7 Transportation Charges Allowances
The services shall be delivered at locations indicated and shall include all charges
The services during period shall have to be rectified by Contractorrsquos cost
8 Quality of services
All services to be supplied by the Contractor shall be in conformity with the
specifications laid down in the contract and the Contractor shall furnish proof to the
satisfaction of the Competent Authority that the services so comply
9 Inspection
The contractor shall provide an inspection report certificate that the services
confirms to all specification contained in the Contract The Competent Authority
will carry out inspection of the service provided to confirm their conformity to the
Contract specificationquality
The Competent Authority shall be entitled at any time to inspect and examine any
services intended to be provide either at the specified service place(s) where these
are laying or from which these are being obtained and the Contractor shall give such
facilities as may be required for such inspection and examination
The Competent Authority shall have full powers to require removal of service
provided by the Contractor which are not in accordance with the contract
specifications or which do not conform in character of good norms or approved by
the Bureau In case of default on the part of the Contractor in providing services
the Competent Authority of the Bureau shall be at liberty to have them removed by
other means The Competent Authority shall have full powers to reject service
provider and in the event of the Contractor refusing to comply he may cause the
same to be s e r v i c e p r o v i d e d All costs which may attend upon such delay in
providing services shall be borne by the Contractor
10 Warranty
The Contractor shall be fully responsible for replacement of defective goods at the
time of deliveryoperation and for those goods covered under warranty period the
contractor shall be responsible during the period of such warranty
11 Liquidated Damages for delayed supply
If the Contractor fails to deliver any or all of the services or does not perform the
Services within the time period specified in the Contract for the reasons beyond his
control the Bureau shall without prejudice to its other remedies under the
Contract deduct from the Contract price as liquidated damages a sum equivalent to
1 percent of the price of the undelivered services for each week or part thereof
during which the provided the services may be delayed subject to a maximum limit of
10 percent of the stipulated rate of the services so not provided Once the maximum
of the damages above is reached the Bureau may consider termination of the
Contract
12 Risk o f Services
In case the Contractor fails to provide the services as stipulated in the period the
Bureau reserves the right to take services the same or similar services from alternate
sources at the risk cost and responsibility of the Contractor
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
13 Imposition of fines penalty
The Contractor shall be liable for the penalties for deficiency in the services as
indicated in SCHEDULE-3
14 Payments Terms
The payment towards the services will be made by the Bureau directly to the
Contractor on receipt of s a t i s f a c t o r y s e r v i c e s The rates quoted shall be
inclusive of all taxes
Bills for services provided under this contract shall be prepared in duplicate by the
Contractor immediately after the services have been provided and accepted by the
Bureau The payment of bills and other claims arising out of the contract will be
made by Account Payee Cheque drawn or online payment (as- NEFT etc) in the name
of the Contractorcredited directly in Bank Account of the Contractor The payment
will be subject to the provisions of the Income Tax Act 1961 ie Tax will be
deducted at source with cesssurcharge etc at the prevailing rates from the gross
amount of each bill submitted
The Bureau reserves the rights to retain and set off against any sum which may be
from time to time due to the Contractor under any claim which the Bureau may
have under this or any other ContractAgreement
15 Indemnity
The Contractor shall indemnify and keep indemnified the Bureau against all losses
and claims for injuries or damage to any person or any property whatsoever which
may arise out of or in consequence of the Contract and against all claims
demands proceedings damages costs charges and expenses whatsoever in respect
of or in relation thereto under the provisions of various labour laws as amended from
time to time
The Contractor shall indemnify protect and save the Bureau against all claims
losses costs damages expenses action suits and other proceeding resulting from
infringement of any patent trademarks copyrights etc or such other statutory
infringements TDS legislative liabilitiesTAXDues etc
16 Corrupt or Fraudulent Practices
The Bureau requires that the Bidders under this Bid observe the highest standards of
ethics during the procurement and execution of such Contracts Accordingly the
Bureau defines the terms set forth as follows
(a) ldquocorrupt practicerdquo means the offering giving receiving or soliciting of anything
of value to influence the action of the public official in the procurement process
or in contract execution and
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
(b) ldquofraudulent practicerdquo means a misrepresentation of facts in order to influence a
procurement process or a execution of a contract to the detriment of the Bureau
and includes collusive practice among Bidders (prior to or after Bid
submission) designed to establish Contract Prices at artificial non-competitive
levels and to deprive the Bureau of the benefits of the free and open competition
The Bureau will reject a proposal for award if it determines that the Contractor has
engaged in corrupt or fraudulent practices before during or after the period of
contract The Bureau will hold the Contractor ineligible to be awarded a contract
either indefinitely or for a period of 24 months from the date of declaring the
contractor ineligible if it at any time determines that the Contractor has engaged in
corrupt and fraudulent practices in competing for or in executing the Contract
17 Termination Suspension of Contract
The Bureau shall be at liberty at any time to suspend temporarily this Contract on
giving 24 hours notice in writing the Contractor for breach of any of the terms
and conditions of this Contract for poor quality of the services insufficient service or
misconduct of the Contractor as to which the decision of the Bureau shall be final and
the Contractor shall not be entitled to any change or compensation by reason thereof
An event of default on the part of the Contractor which results from the Contractor
being unable to fulfill its Service obligations under the Contract shall be deemed
as a serious default and is said to have occurred due to any of the following causes
(a) In the opinion of the Bureau the Contractor has repudiated the Contract
(b) Without reasonable excuse has failed to commence supply of services in
accordance with this Contract or failed to complete the supply the Services
within the time stipulated for completion
(c) Despite previous warning from the Bureau in writing or otherwise persistently
or flagrantly neglecting to comply with any of its obligations under the
Contract
(d) Serious discrepancy in the quality of the services is noticed during the
inspection
(e) Delays in s e r v i c e s beyond the prescribed schedule
(f) If the Contractor is in breach of any law or statute governing the supply of
Goods Services
(g) The Contractor in the judgement of the Bureau has engaged in corrupt or
fraudulent practices in competing for or in carrying out the Services under
the Contract
(h) The Contractor enters into voluntary or involuntary bankruptcy or
liquidation
(i) The Contractor becomes insolvent
(j) A receiver administrator trustee or liquidator is appointed over any substantial
part of its assets
(k) Any act is done or event occurs with respect to the Contractor or its assets
which under any applicable law has substantially similar effect to any of the
foregoing acts or events
(l) The Contractor (in case of a consortium) has modified the composition of the
consortium andor the responsibility of each member of the consortium without
prior approval of the Bureau
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
18 Termination by the Bureau
It shall also be lawful for the Bureau to terminate the Agreement at any time
without assigning any reason and without being liable for loss or damage which the
Contractor may suffer by reason of such termination by giving the Contractor 15
days notice in writing by the Bureau for such termination Any such termination
shall be without prejudice to any other right of the Bureau under the Contract
19 Contractorrsquos right to terminate
If the Contractor decides to terminate the Contract before the end of contract period
the Contractor has to give an advance intimation of at least 60 days
If the Contractor terminates the agreement without prior notice of 60 days then
the entire security deposit will be forfeited
20 Force Majeure Clause
If at any time during the continuance of this Contract the performance in whole or
in part by either party of any obligation under this contract shall be prevented or
delayed by the reasons of any war hostility acts of the public enemy epidemics
civil commotion sabotage fires floods explosion quarantine restrictions strikes
lockouts or act of God (hereinafter referred to as such acts) provided notice of
happening of such event is given by one party to the other within 21 days from
the date of occurrence thereof neither party shall be by reasons of such event be
entitled to terminate this contract nor shall either party have any claim for damages
against the other in respect of such non-performance or the delay in performance
and deliveries under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist and the decision of the Director
General DDGN of the Bureau as to whether the deliveries have been so resumed or
not shall be final and conclusive PROVIDED FURTHER that if the performance in
whole or part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 60 days either party may at its option
terminate the contract provided also that the Bureau shall be at liberty to take
over from the Contractor at a rate to be fixed by Director GeneralDDGN which
shall be final all unused undamaged and accepted material bought out components
and stores in course of manufacture in the possession of the contractor at the time
of such termination or such portion thereof as the Bureau may deem fit excepting
such materials bought out components and stores as the contractor may with the
concurrence of the Bureau elect to retain
21 Confidentiality
The Contractor shall not divulge or disclose proprietary knowledge obtained while
providing services and services under this Contract to any person without the prior
written consent of the Bureau
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
22 Publicity
Any publicity by the Contractor in which the name of the Bureau is to be used should
be done only with the explicit written permission of the Bureau
23 Disputes amp Arbitration
The Bureau and the Contractor shall make every effort to resolve amicably by direct
informal negotiation any disagreement or dispute arising between them under or in
connection with the contract
If a dispute(s) of any kind whatsoever that cannot be resolved the same shall be
referred to the Arbitrator appointed by the Authorized Officer indicated in
Schedule-4 The provisions of the Indian Arbitration and Conciliation Act 1996
shall apply
24 Mode of serving Notice
Communications between Parties which are referred to in the Contract are
effective only when in writing A notice shall be effective only when it is delivered (in
terms of Indian Contract Act)
All notices shall be issued by the authorized officer of the Bureau unless otherwise
provided in the Contract In case the notice is sent by registered post to the last
known place or abode or business of the Contractor it shall be deemed to have been
served on the date when in the ordinary course of post these would have been served
on or delivered to it
25 Governing language
Governing language for the entire contract and communication thereof shall be
English only
26 Law
The contract shall be governed and interpreted under Indian Laws
27 Legal Jurisdiction
No suit or other proceedings relating to performance or breach of Contract shall
be filed or taken by the Contractor in any Court of law except the competent Courts
having jurisdiction within the local limits of Delhi only
28 Stamp duty
The Contractor shall bear and pay any stamp duty and registration charges in respect
of the Contract
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE ndash 3 SCHEDULE OF REQUIREMENTS The Accounting Services in general will include Performing the routine accounting work of this Branch of BIS in
Tally Accounting Software any other software as per the general principle of accounting and the
guidelinesinstructions of Headquarter taking time bound appropriate action(s) as per the statutory requirements from
time to time In particular the accounting services will include
1 Preparation of Bank Payment Vouchers Journal Vouchers etc wherever required for all day-to-day
transactions
2 Preparation of Bank Reconciliation statements and to make further follow up in reducing the unrealized
payments
3 All transactions shall be kept-in in tally softwareany other software and report shall be generated
on periodical intervals month-wise year-wise etc and proper back-up of the records shall be
maintained
4 Management of fund transfer to BIS Hqrs as per guidelines
5 Ledger book(s) of accounts shall be maintained and updated as per the requirements
6 Preparation of MCR all schedules attached to the Trial balance and Bank Reconciliation Statement
and to ensure that Bank Reconciliation Statement should not contain any long pending outstanding
debitcredit entries
7 Maintenance of Asset Registers in prescribed format all additions in Assets should be properly recorded
depreciation to be provided at the prescribed rates and entries for dispose off of condemned assets should
also be recorded in the assets register
8 Trial Balance should be generated on or before 15th of every month along with Annexures of all Current
Assets and Current Liabilities duly reconciled and its related work
9 Finalization of Trial Balance for the year ending 31st March along with all Annexure as given in the
circular on Annual Closing of Accounts issued by Accounts Department-HQ
10 Preparation of Receipt amp Payment Account for the year ending 31st March in the format given in the Circular
on Annual Closing of Accounts issued by HQ
11 To file all monthly quarterly half yearly yearly etc GST Returns within stipulated time limits with online
mode of GST portal and all necessary actions such as GSTR1 3B etc and GSTR7 etc Preparation of TDS
statement and assist the branch for timely payment of TDS The TDS certificate to the concerned parties shall
also be generated by stipulated dates and TDS returns shall also be filed within the stipulated date
12 Preparation of break-up wise Good and Service Tax and TDS statement and assist the branch for timely
payment of all types of tax as such GSTTDS if any shall be added by Government after taking into
account the available RCMCenvat Credit The Tax returns shall also be filed within the stipulated date
13 Preparation of Professional Tax statement of the employee every month in accordance to the
Chandigarh (State) which is not applicable at present Implementation of All notification shall be received
from time to time and assist the branch for timely payment of taxes and filing of returns as per guidelines
14 Preparation of duly signed with stamped statement payment filing of return etc of any other taxes levied by
Govt from time to time
15 Assisting in furnishing the reply to all queries of internal Audit AG Audit Service TaxGST `Sale Tax
Professional Tax Income-tax any other queries if received etc
16 Providing opinion on the matters relating to GST Sale Tax and Income-tax as per Government
notification from time to time
17 Any other work assigned relating to accountsstatutory requirements etc
18 The person deputed for doing the accounting work shall attend BIS office on all full working days in a
month A record for the same will be maintained by the Branch Office A senior professional member of the
firm shall also visit the branch every month to ensure and verified that the work is being done as per
normsstatutory requirements Firm shall also apply rules and which shall be implemented on the accounts
and finance work
Date (Name and Signature of Tenderer
Place with stamp of the firm)
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE ndash 4 SPECIFICATION amp ALLIED TECHNICAL DETAILS Eligible Bidder MINIMUM ELIGIBILITY CRITERIA
1 The firm should be a registered Chartered AccountantCost Accountant firm for
providing Accounting services as a nature of business Shall be Copy enclosed
2 The firm should be registered with the ICAI under provisions of Chartered Accountant
Act 1949 to provide the professional services and shall enclose the copy of registration
certificate with ICAI of the firm Shall be Copy enclosed
3 The firm should have at-least three years experience in providing accounting service to the Government Departments Public Sector Undertakings (Central or State) Private Limited Company Shall be Copy enclosed
4 The firm should have audited Government Departments Public Sector Undertakings
(Central or State) Private Limited Company Shall be Copy enclosed 5 Copy of PAN registration letter from Income Tax Department shall be enclosed
6 Income Tax Return of the companyfirm for the past three years should be enclosed
7 Service Tax ReturnGST of the Companyfirm for the past three years should be enclosed
8 Deployed person should be a BCom Graduate and also well conversant with Tally Software and MS OfficeExcel in performing the accounting work Copy of the Qualification and experience certificates of the deployed person shall be enclosed Technical Detail
1 Approximate of annual services_Rs 30000000
2 Proposed validity of the annual contract 12 Months and may be extended 02 more years
yearly basis on each year satisfactory performance
3 Availability of Tender Documents O nl i n e a t w w w b i s g o v i n w w w c p p p g o v i n
Offline from Bureau of Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh -
160 019
4 Pre-bid Conference12032019 at 1500 Hrs Conference Hall BIS NRO Chanidgarh 5 Methodmanner for Submission of Bids Sealed envelopme may be submitted in tender
box in reception area in BIS NRO Chandigarh before 26032019 upto 1500 Hrs Late
Bids any means region mode will not considered 6 Earnest Money Deposit Rs 1500000
(2 to 5 of the estimated value of the goodsServices to be procuredavailed to be
determined by the concerned subject matter Deptt)
7 Performance Security Deposit 10 of annual rate mentioned by the bidderat the time
awarding contract
(5 to 10 of the estimated value of the goodsservices to be procuredavailed to be
determined by the concerned subject matter Deptt) 8 Validity of Bids 60 days from date of publishing of tender
9 Opening of Bids 26032019 at 1530 Hrs
10 Authorized Officer on behalf of the Bureau for this tendercontract
Section Officer
Northern Regional Office
Chandigarh
e-mail adminnrobisgovin
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE ndash 5 PRICE SCHEDULE
(To be submitted in Financial Bid envelope)
SlNo Bid Value for
providing accounting
services on monthly
basis
Bid value for 12 Months
Place of service providing
Chandigarh
1 Rs Rs Chandigarh (UT)
2 GST as applicable
= Rs
GST as applicable
= Rs
3 TOTAL
=Rs
TOTAL
=Rs
4
Total in Words Total in Words
Amount should be in round figure only
I have read the Bid Document and understood all the terms and conditions for providing the
accounting services
Signature
Name _
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE - 6 CONTRACT FORM
AGREEMENT THIS AGREEMENT made on this hellip
day of between
Ms _ (Name and Address of the Contractor) (hereinafter referred to as the
CONTRACTOR which expression shall unless it be repugnant to the context or meaning thereof
be deemed to mean and include its successors and assigns) of the ONE PART and the Bureau of
Indian Standards Plot No 4-A Sector 27-B Madhya Marg Chandigarh - 160 019 (hereinafter
referred to as the BUREAU which expression shall unless it be repugnant to the context or meaning
thereof be deemed to mean and include its successors and assigns) of the OTHER PART
WHEREAS the Contractor is a (Details of business)
AND WHEREAS the Bureau is a body corporate enacted by Parliament The Bureau intends
to purchase services _ on rate contract basis therefore invited bids through Tender enquiry
dated _
WHEREAS the Contractor (successful bidder) submitted his bid vide _ in
accordance with the bid document and was selected as lsquosuccessful bidderrsquo pursuant to the bidding
process and negotiation on contract prices awarded the lsquoLetter of Acceptancersquo (LoA) No _ to the
Contractor on
BOTH THE PARTIES HERETO agree to abide the terms and conditions as mentioned in
ldquoSchedule-2 (Conditions of Contract) of Tender Documentrdquo
(Signature of Contractor (Signature of Authorized Officer of the Bureau)
Authorized Representative)
Name Name
Designation Designation
Address Address
_
Seal of the FirmCompany Seal of the Bureau
Witness Witness
(Signature ) (Signature)
Name of Witness
Name of Witness_
Address Address
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
SCHEDULE - 7 OTHER STANDARD FORMS IF ANY TO BE UTILIZED BY THE
PURCHASER AND THE BIDDERS
1 Annexure-1 FORM OF BANK GUARANTEE BOND
2 Annexure-2 DETAILS TO BE FURNISHED BY THE BIDDERS
3 Annexure-3 DETAILS OF THE SIMILAR TYPE OF GOODS SUPPLIED BY
THE BIDDER DURING LAST 3 YEARS
4 Annexure-4 DECLARATION REGARDING BLACK-LISTING AND OR
LITIGATIONS
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Annexure ndash1
FORM OF BANK GUARANTEE BOND 1 In consideration of Bureau of Indian Standards (hereinafter called lsquoThe BUREAUrsquo)
having agreed to exempt _
(hereinafter called ldquothe said Contractor(s)rsquo) from the demand under the terms and
conditions of an Agreement dated made
between _ and
_ for
(hereinafter called ldquothe said
Agreement of security deposit for the due fulfillment by the said Contractor (s) of the
terms and conditions contained in the said Agreement on production of a Bank
Guarantee for Rs (Rupees
Only) we
_ (hereinafter referred to as (
indicate the name of the bank)
lsquothe bankrsquo) at the request of _
[(Contractor (s) do hereby undertake to pay the Bureau an amount not exceeding Rs
against any loss or demand caused to or
suffered or would be caused to or suffered by the Bureau by reason of any breach by the
said Contractor (s) of any of the terms or conditions contained in the said Agreement
2 We _ do hereby
( indicate the name of the bank)
undertake to pay the amounts due and payable under this guarantee without any demur
merely on a demand from the Bureau of Indian Standards stating that the amount claimed
is due by way of loss or damage caused to or would be caused to or suffered by the
Bureau by reason of breach by the said Contractor (s) of any of the terms or conditions
contained in the said Agreement or by reasons of the Contractor (s) failure to perform the
said Agreement Any such demand made on the bank shall be conclusive as regards the
amount due and payable by the Bank under this guarantee However our liability under
this guarantee shall be restricted to an amount not exceeding Rs
3 We undertake to pay to the Bureau any money so demanded notwithstanding any
dispute or disputes raised by the Contractor (s) Supplier (s) in any suit or proceeding
pending before any Court or Tribunal relating thereto our liability under this present
being absolute and unequivocal
The payment so made by us under this bond shall be a valid discharge of our liability for
payment there under and the Contractor (s) Supplier (s) shall have no claim against us
for making such payment
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
4 We further agree that the Guarantee (indicate the name of Bank)
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Bureau under or by virtue of the said Agreement have
been fully paid and its claims satisfied or discharged or till the authorized officer of the
Bureau (Administration and Finance Section) certifies that the terms and conditions of
the said Agreement have been fully and properly carried out by the said Contractor (s)
and accordingly of the said Agreement have been fully and properly carried out by the
said Contractor (s) and accordingly discharges this guarantee Unless a demand or
claim under this guarantee is made on us in writing on or before the we shall
be discharged from all liability under this guarantee thereafter
5 We further agree with the Bureau that (indicate the
name of Bank)
the Bureau shall have the fullest liberty without our consent and without affecting in any
manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time to performance by the said Contractor (s) from time to time
or to postpone for any time or from time to time any of the powers exercisable by
the Bureau against the said Contractor (s) and to forbear or enforce any of the terms and
conditions relating to the said agreement and we shall not be relieved from our liability
by reason of any such variation or extension being granted to the said Contractor (s) or
for any forbearance act or commission on the part of the Bureau or any indulgence by
the Bureau to the said Contractor (s) or by any such matter or thing whatsoever which
under the law relating to sureties would but for this provision have effect of so relieving
us
6 This guarantee will not be discharged due to the change in the constitution of the Bank
or the Contractor (s) Supplier (s)
7 We lastly undertake not to revoke this (
indicate the name of bank)
guarantee during its currency except with the previous consent of the Bureau in writing
Dated the day of 20
For
(indicate the name of bank)
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Annexurendash2
DETAILS TO BE FURNISHED BY THE BIDDERS
1 Name of the FirmCompany
2 Registration with validity date
3 Registration No
4 Address for Communication
5 Telephone No
6 E-mail
7 Details of ProperietorPartnerDirector
Name Address Qualification and
Experience
8 Annual Turnover of the FirmCompany during previous three Financial Years (Certified copies of
audited Balance Sheet to be submitted)
Financial Year Annual Turnover (Rs) Copies of audited Balance
Sheet enclosed (YesNo)
Previous Financial Year
(Y-I) 2015-16
2nd
Previous Financial
Year (Y-2) 2016-17
3rd
Previous Financial
Year (Y-3) 2017-18
9 PAN TIN Number of the FirmCompany
10 Goods and Service Tax (GST) Registration No
11 EMD Draft NumberDate amp Name of the Bank
This is to certify that the above facts are true complete and correct to the best of my
knowledge and belief Further it is certified that IWe have read and understood the terms
and conditions of the Tender Notice
IWe give an undertaking and give our unconditional and unequivocal acceptance of all terms and
conditions of the Tender and agree to abide by these terms and conditions
Name and Signature of the FirmCompany
Seal of the FirmCompany
Dated Place
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Annexure ndash3
Details of the similar type of Services provided by the Bidder during last
3 years
Name of the Bidder
Year Name amp Type of
Services provided
Name amp Address of
the service receiver
Value of the
Services
Remarks if any
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Note - The turnover amount should be certified and audited by CA of firm and
separate sheet should be enclosed
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany
Annexurendash4
Declaration regarding black-listing and or litigations
Iwe hereby declare that our firmagency is not black-listed by any
Ministry or Department of Central GovernmentState Government or PSU or
other bodies under the Central GovernmentState Government Iwe further
declare that no criminal case is registered or pending against the
firmcompany or its ownerpartnersdirectors anywhere in India
Date the day of 201
Signature of Bidder_
Name amp Address of Bidder______
Seal of the FirmCompany