AAP/PSP Journals Committee

SSP Tools and Strategies for Managing Digital AssetsOnline Peer Review, Digital Artwork, and the Future.

Joel PlotkineJournalPressplotkin@ejpress.comSociety for Scholarly Publishing - 25th Annual Meeting

Navigating Change50 years ago, probably none.Media = paperContent = manuscripts / books.Postal Mail

Digital assets / Historical Perspective

20 years agoOvernight deliverFloppy Disks

10 years agoE-mail / Zip Disks

4-5 years agoThe Web

Tools & Strategies / GoalsWhy Change? Why Innovate?

Reduce CostsIncrease EfficiencyIncrease QualityIncrease RevenueIncrease AccessFulfillment of mission

Discuss one tool today

What is the Digital Environment?

DistributionOnline Submission &Peer ReviewTechnical Innovations - TimelineDistribution Online ContentPeer Review Online Submission Peer ReviewProduction electronic dataflows

AuthorsReaders

Digital AssetsAuthorsReadersAuthor / Reviewer DatabaseAccepted ManuscriptsArticle fileFiguresVideosSupplemental MaterialDatasets

XML/SGML ManuscriptsAhead of PrintVersion for PrintVersion for Web

Tool: Online Submission & Peer reviewAllows authors to submit manuscripts via the webArticleFiguresTablesVideosSupplemental Materials

Workflow engine to automate the peer review cycleTracking information to provide integrated reporting

Tool vs. *GoalsReduced Costs - YesPostageReduced paper workIncreased Efficiency - YesReduced Staff time No longer need to manuallyChasing ReviewersSending out mailingsBasic filing & trackingAutomated Reporting Tracking ReportsAnnual Meeting Reports/ChartsIncreased Quality YesGet author originals file so no need for re-keyingIncreased Revenue - NoIncreased AccessBroader submission audienceBroader reviewer audience - yes/noFulfillment of mission YesMore quality submissions / better distribution of ideasFaster time to press

Lessons LearnedInstead of 10% normal growth, expect 25%Extra submissions still same qualityAge/technology bias

Digital Artwork & this toolRaw artwork fileLow resolution for peer reviewHigh resolution for peer reviewHigh resolution for pressLow/Medium resolution for online contentMerged PDFs low resolution (72 dpi for web)Merged PDFs high resolution (300 dpi for printer)

When to get press resolution figures?

Digital Artwork StrategiesFile FormatsSource formatTiff/PS/PDF/JPEGBackup / ArchivalManuscripts with DecisionsFiles - 6 months post decisionKeep Merged PDF fileage off other files to DVD / USB Disks / NASMeta-dataDatabase data is stored indefinitely

Digital Artwork IssuesTypes of files uploaded by the AuthorFrequency and timing of when Author is allowed to change artworkSize and resolution of the artworkWhere in the process is the best and final artwork received from AuthorWhen/how is best and final artwork forwarded to ProductionTools for assisting the Authors

Flow through will depend on:required quality (varies by journal)frequency of post-decision author artwork changes

Tomorrows Digital AssetsInnovation.Your Digital Assets today may not be your key assets tomorrow.

Blogs / Slash / ZopeStatic content today mirrors printed pageFuture: Active ReadersReaders will be able to provide instant commentaryCommentaries will be a new form of digital asset

Open Manuscript DTDNLM - Archiving and Interchange Document Type Definition (DTD)http://dtd.nlm.nih.gov/publishingOffice 2003 4 years out