2 Yr Budget 2012-2013 v3
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Transcript of 2 Yr Budget 2012-2013 v3
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Jersey City Sailing preliminary (estimated) budget snapshot
RevenuesCustomer PatronageBoard Members Individual DonationsTotal revenues
ExpensesTotal personnel expensesTotal program expenses Total variable expenses
Gross profit
Overhead (and startup expenses)Total administrative expensesTotal startup expenses
Overhead (and startup in FY2012) cost allocation
Operating income
*Instructions to paste into Powerpoint (as an enhanced metafile1. Highlight the table, ctrl c2. In Powerpoint hit alt e s 3. Choose "paste as enhanced metafile, change the size until it fits the dimensions needed for the slide
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Jersey City Sailing preliminary (estimated) budget snapshot
FY2012E FY2013E
$7,230 $19,180 1,000 1,000
500 1,000 8,730 21,180
1,908 6,044 176 476
2,084 6,520
6,646 14,660
3,429 7,309 700 0
4,129 7,309
$2,517 $7,351
3. Choose "paste as enhanced metafile, change the size until it fits the dimensions needed for the slide
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Jersey City Sailing Budget Summary for 2012-2013RevenuesCustomer PatronageBoard Members Individual DonationsTotal revenues
ExpensesPersonnel expensesEmployee wages Employer payroll taxes Total personnel expenses
Program ExpensesCurriculum Printing / MaterialsGasTotal program expenses
Total variable expenses
Gross profitGross profit margin
Overhead (and startup expenses)Administrative (fixed) costsDomain OwnershipWebsite hostingPrintingInsuranceSlip FeesWorker's Comp InsuranceOffice suppliesMaintenanceTotal administrative expenses
One-time startup expensesIncorporation (plus Cert. Copy)Alternate Name501c3 ApplicationRegister NJ Office of CharitiesGaming License
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Total startup expenses
Overhead (and startup in FY2012) cost allocation
Operating incomeOperating income margin
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Jersey City Sailing Budget Summary for 2012-2013FY2012E FY2013E
$7,230 $19,180 1,000 1,000
500 1,000 8,730 21,180
1,763 5,588 145 456
1,908 6,044
116 288 60 188
176 476
2,084 6,520
6,646 14,660 76.1% 69.2%
13 13 60 60
1,000 200 100 2,000
1,050 3,780 856 856 200 200 150 200
3,429 7,309
100 0 50 0
400 0 30 0
120 0
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700 0
4,129 7,309 Check Yes
$2,517 $7,351 28.8% 34.7%
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Jersey City Sailing Budget Summary for 2012-2013
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FY2012E Complete Budget for Jersey City Sailing
Other Math BKB Custom RevenuesCustomer Patronage $0 $4,250 $800 $160 Board Members 1,000 0 0 0 Individual Donations 500 0 0 0 Total revenues 1,500 4,250 800 160
ExpensesPersonnel expensesEmployee wages 0 1,050 285 45 Employer payroll taxes 0 86 23 4 Total personnel expenses 0 1,136 308 49
Program ExpensesCurriculum Printing / Materials 0 84 12 0 Gas 0 28 6 3 Total program expenses 0 112 18 3
Total variable expenses 0 1,248 326 52
Gross profit 1,500 3,002 474 108
Overhead (and startup expenses)Total administrative expenses
One-time startup expensesTotal startup expenses 700
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Overhead/startup allocation by program 700 2,057 549 69
Operating income 800 945 (75) 39
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FY2012E Complete Budget for Jersey City Sailing
2 Hour Total
$120 $1,900 $7,230 0 0 1,000 0 0 500
120 1,900 8,730
45 338 1,763 4 28 145
49 366 1,908
0 20 116 3 20 60 3 40 176
52 406 2,084
68 1,494 6,646
3,429
700
School Sail Class (20 hr)
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69 685 4,129
(1) 809 2,517
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FY2013E Complete Budget for Jersey City Sailing
OtherRevenuesCustomer Patronage $0 Board Members 1,000 Individual Donations 1,000 Total revenues 2,000
ExpensesPersonnel expensesEmployee wages 0 Employer payroll taxes 0 Total personnel expenses 0
Program ExpensesCurriculum Printing / Materials 0 Gas 0 Program Expenses Subtotal 0
Total variable expenses 0
Gross profit 2,000
Overhead expensesAdministrative (fixed) costs
Total administrative expensesOverhead allocation by program 0
Operating income $2,000
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FY2013E Complete Budget for Jersey City Sailing
Math - Spring Math - Fall BKB 2 Hour
$7,500 $7,500 $1,200 $800 $160 $120 0 0 0 0 0 0 0 0 0 0 0 0
7,500 7,500 1,200 800 160 120
2,100 2,100 675 285 45 45 171 171 55 23 4 4
2,271 2,271 730 308 49 49
122 122 12 12 56 56 44 6 3 3
178 178 56 18 3 3
2,449 2,449 786 326 52 52
5,051 5,051 414 474 108 68
2,778 2,704 877 365 73 73
$2,273 $2,347 ($463) $109 $35 ($5)
Summer Sailing
Custom Lesson
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Gym Sail Class Total
$1,900 $19,180 0 1,000 0 1,000
1,900 21,180
338 5,588 28 456
366 6,044
20 288 20 188 40 476
406 6,520
1,494 14,660
7,309 439 $7,309
$1,055 $7,351
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~
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Expenses ExpensesProgram 2012 2013Math-Spring 0 0% 0 2,449Math-Fall 1,248 60% 2,057 2,449Summer Sail 0 0% 0 786BKB 326 16% 549 326Custom Lesson 52 2% 69 522 Hour 52 2% 69 52Sail Gym Class 406 19% 685 406Total 2,084 100% 3,429 6,520
Note: Overhead expenses comprised of the following
Domain ownership
Insurance
Workers Compensation Insurance
Office supplies
Boat Maintenance
Slip fees
Overhead Allocation Scheme
% of Total Expenses
% in Overhead
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201338% 2,778 38% 2,704 12% 877
5% 365 1% 73 1% 73 6% 439
100% 7,309
% of Total Expenses
% in Overhead
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QuestionsWhat is board member revenue?
Where did you get the percentages on the allocation tab?I don't get how the overhead was being allocated, or what the difference is between expenses and % in overhead?Markup for "% in overhead" over 65%
I assume the JCS fiscal year matches the calendar year?
I'd recommend not including the itemized when you send it to someone unless you think they want it or it's required.
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I don't get how the overhead was being allocated, or what the difference is between expenses and % in overhead?12%
I'd recommend not including the itemized when you send it to someone unless you think they want it or it's required.
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TopicTHIS BUDGET
COLOR CODING
OVER-ESTIMATES
MINIMUM UNIT
AUTO-FUNCTION
BOLD
ALLOCATED COSTS
BLANKS
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Comment
Use 0's. Characters like " interfere with the formulas
Part of Fiscal Sponsorship App, requires 2-Year Budget. See Application here: http://fjc.org/pdf/Web_Forms/FSP_App.pdf
Color code as is typical for financial models (hard codes blue, formulas black/green)
Should be on the side as one cell that everything is linking to titled "safety margin," so it can be changed easily and stands out less
Minimum Unit listed for programs. Below this unit value the program doesn't run. In effect, it represents a "conservative fiscal forecast," because we certainly intend to do more than one 2-Hour Sail, and anything above one 2-Hour Sail will only further increase our profit margins.
? You are planning to hardcode all of this? I think it is a very bad idea (more mistakes, every mistake takes forever to fix, very inefficient). But I can always just paste you a version that is all values if that makes you feel more comfortable with it.
Emboldened numbers/items just means they've been double-checked. Temporarily doing this to help us keep track of changes.
There are many ways. Be consistent. Good rule of thumb: Usage based things, like boat maintenance, allocate based on time, per person things like insurance or course materials do based on # of particpipants, and most other things will be done based on revenue share. Though this can be dangerous because you end up sticking most of the costs on your best (i.e. highest paying) customers
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ITEMIZING FY2012 MathProgram Details# Instructors 1# Groups 2
Min # Students per Group 5
Min # Students Total 10Duration 5 wksClass Days M-Th
Class Hours 4-6:30 (2.5)
Paid Hours 3:30-7 (3.5)Target Age Grade 9Total Class Hrs Per Group instructed 25
Total Hrs Employee Works 70Total Class Hrs of All Groups Instruction 50
Income
Customer Patronage 4,250Total Income 4,250
Personnel ExpensesEmployee Wages ($15/hr) 1,050
Employer Payroll Taxes (8.15% of wage) 86Personnel Expenses Subtotal 1,136
Program Expenses
Curriculum Printing / Materials 84[28]
└►[Certificate Printing] [20]└►[Diagnostic Exam Printing] [12]
└►[Astrolabe Materials] [15]└►[Anomometer] [9]└►[Other] 0Gas 28
└►[Curricula Printing]
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Program Expenses Subtotal 112
Total Expenses 1,248
3,002
2,057
945
(Total Revenue - Total Expenses) Profit
(from Allocation worksheet) Overhead Allocation
(Profit - Overhead Allocation) Final Profit
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Notes BKB
1 paid instructor. B&G Club Teacher may also be present. 1Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday. 1
2
5 students per Group. 2September - October 2012. Sept-Oct
Fri-Sun
Hours during which students are being instructed. Varies
Hours which employee works, includes 1 hour set up/ break down. 19Adult
16
(3.5hrs/day) x (4days) x (5wks) 1916
800800
($15/hr) x (70 total workhrs) 285
23308
Itemized below. 12($0.15/page) x (#pages) x (total # students) [10]($1/page) x (#pages) x (total # students) [2]($0.15/page) x (#pages) x (total # students) "
Straws, protractors, washers. "Cost of anomometer parts. "Markers, paper, paperclips, staples, "(25sailinghrs) x (.3gal/hr) x ($3.70/gal). 6
$4,250 ÷ 10ss = $425/ss. $4,250 ÷ 5wks = $850/wk ÷ 10 ss = $85/ss/wk
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). FUTA exempt, can opt out of SUTA.
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18
326
474
549
-75
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Notes
1 instructor per boat. 11
Max 4 students per boat. 1
Max 4 students per boat. 1Available weekends throughout First Season. Sept-Oct
Flexible
Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm. 2hr Min
1hr added to each class day for set up/break down. 3Adults
2
32
$800 min. $400 per student 160160
($15/hr) x (19 total workhrs) 45
449
"($0.15/page) x (#pages) x (total # students) "($1/page) x (#pages) x (total # students) "
"
"""
(16sailinghrs) x (.3gal/hr) x ($3.70/gal). 3
Custom Lesson
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). FUTA exempt, can opt out of SUTA.
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3
52
108
69
39
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Notes 2 Hr Sail
1 instructor per boat. 1Max 6 passengers. 1
Max 6 passengers as long as all agree to private lesson. 1
Max 6 passengers as long as all agree to private lesson. 1Available throughout First Season. Sept-Oct
Sat-Sun
Varies
2 hour lesson, plus 1 hour for set up and breakdown. 3Adult
Can be longer based on student's wants. 2
1 hour lesson, plus 1 hour for set up and breakdown. 3Can be longer based on student's wants. 2
120120
($15/hr) x (3 total workhrs) 45
449
""""
"""
(2sailinghrs) x (.3gal/hr) x ($3.70/gal). 3
$80/hr per student. 2hr min. $80 each additional hour per student.
(8.15%) x (total wages 60) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.
No program-specific forms needed. Comes out of overhead printing costs.
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3
52
68
69
-1
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Notes
Min $120, otherwise $60 per person.
Max 6 passengers. Available throughout First Season.For 2012 schedule, it’s the only time available.
Sat-Sun: 12, 3, 6pm
2hrs sailing plus 1 hour set up/break down.
2hrs sailing plus 1 hour set up/break down.
Min $120, otherwise $60 per person.
($15/hr) x (3 total workhrs)
No specific forms needed.
(2sailinghrs) x (.3gal/hr) x ($3.70/gal).
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.
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Sail Gym Class
11
5
5Sept-Oct Runs length of First Season, 5 Fridays.
Friday Its our only free afternoon.
3:30-7(3.5)
3-7:30(4.5)15-22 Either college or high school students.
17.5 (3.5/wk) x (5wks)
22.5 1 hour set up/break down added for each day's session.17.5 (3.5/wk) x (5wks)
1,9001,900
338 ($15/hr) x (22.5 total workhrs)
28366
20[10] ($0.15/page) x (#pages) x (total # students)[10] ($1/page) x (#pages) x (total # students)
"
"""
20 (17.5sailinghrs) x (.3gal/hr) x ($3.70/gal).
Notes (I told Dave Bryngil of St. Peter's College 320/student for 16 hrs instruction, min 3ss, max 5ss. 320x5=1,600)
$1,900 ÷ 5 ss = 380/student/17.5hrs instruction
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.
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40
406
1,494
685
809
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ITEMIZING FY2012 Math IProgram Details# Instructors 1# Groups 2Min # Students per Group 5Min # Students Total 10Duration 10 wks
Class Days M-Th
Class Hours 4-6:30 (2.5)
Paid Hours 3:30-7(3.5)Target Age Grade 9Total Class Hrs Per Group instructed 50Total Hrs Employee Works 140Total Class Hrs of All Groups 100
Income
Customer Patronage 7,500Total Income 7,500
Personnel ExpensesEmployee Wages ($15/hr) 2,100
Employer Payroll Taxes (8.15% of wage) 171Personnel Expenses Subtotal 2,271
Program ExpensesCurriculum Printing / Materials 122
[28]└►[Certificate Printing] [20]└►[Diagnostic Exam Printing] [20]└►[Astrolabe Materials] [15]└►[Anomometer] [9]└►[Other] [30]Gas 56
Program Expenses Subtotal 178
Total Expenses 2,449
└►[Curricula Printing]
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5,051-2,778
2,273
(Total Revenue - Total Expenses) Profit(from Allocation Worksheet) Overhead Allocation
(Profit - Overhead Allocation) Final Profit
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Notes
1 paid instructor. B&G Club Teacher may also be present.Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday.
5 students per Group.April - June 2013.
Hours during which students are being instructed.
Hours which employee works, includes 1 hour set up/ break down.
(2.5hrs.day) x (4days) x (10wks)(3.5hrs/day) x (4days) x (10wks)
$7,500 ÷ 10wks = $750/wk ÷ 10 ss = $75/ss/wk
($15/hr) x (140 total workhrs)
Itemized below.($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)($0.15/page) x (#pages) x (total # students)Cost of straws, protractors, washers for making astrolabe.Cost of anomometer parts.Markers, paper, paperclips, staples, (50sailinghrs) x (.3gal/hr) x ($3.70/gal).
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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Math II
125
1010 wks
M-Th
4-6:30 (2.5)
3:30-7(3.5)Grade 9
50140100
7,5007,500
2,100
1712,171
122[28][20][20][15]
[9][30]
56178
2,449
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5,051-2,704
2,347
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1 paid instructor. B&G Club Teacher may also be present.Group 1: Monday/Wednesday. Group 2: Tuesday/Thursday.
5 students per Group.September - November 2013
Hours during which students are being instructed.
Hours which employee works, includes 1 hour set up/ break down.
(2.5hrs.day) x (4days) x (10wks)(3.5hrs/day) x (4days) x (10wks)
$7,500 ÷ 10wks = $750/wk ÷ 10 ss = $75/ss/wk
($15/hr) x (140 total workhrs)
Itemized below.($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)($0.15/page) x (#pages) x (total # students)Cost of straws, protractors, washers for making astrolabe.Cost of anomometer parts.Markers, paper, paperclips, staples, (50sailinghrs) x (.3gal/hr) x ($3.70/gal).
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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Summer Sailing
112
Max 51wk, June-Aug Program is 1 week long, recurring throughout summer.
M-F
9-5pm (8)
8:30-5:30 (9) 1hr added for setup/breakdown. 10-18
4045 1hr added for each day setup/breakdown.40
1200 2 student min. $600/student.1200
675 ($15/hr) x (45 total work hours)
55730
12[10] ($0.15/page) x (#pages) x (total # students)
[2] ($1/page) x (#pages) x (total # students)""""
44 (40sailinghrs) x (.3gal/hr) x ($3.70/gal). 56
786
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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414-877
-463
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BKB
1122
May-Oct
Fri-Sun
Varies
19Adult
161916
800800
285
23308
12[10]
[2]""""
618
326
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474-365
109
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Notes
1 instructor per boat.
Max 4 students per boat.Max 4 students per boat.Available weekends.
Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm.
Fri: 7-8:00pm. Sat: 10-5:30pm Sun: 10-5:30pm.
1 hour is added to the Class Hours for set up/break down.
1 hour added for each class day for set up/break down.
$800 min. $400/per student.
($15/hr) x (19 total work hours)
($0.15/page) x (#pages) x (total # students)($1/page) x (#pages) x (total # students)
(16sailinghrs) x (.3gal/hr) x ($3.70/gal).
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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Custom Lesson Notes
1 1 instructor per boat.1 Max 6 ss.1 Max 6 ss.1 Max 6 ss.
May-Oct Available throughout Second Season.
Flexible
2hr Min
3 2 hour lesson, plus 1 hour for set up and breakdown. Adults
2 Can be longer based on student's wants.3 1 hour lesson, plus 1 hour for set up and breakdown. 2 Can be longer based on student's wants.
160160
45 ($15/hr) x (3 total workhrs)
449
" No program-specific forms needed. Comes out of overhead print""""""
3 (2sailinghrs) x (.3gal/hr) x ($3.70/gal). 3
52
$80/hr per student. 2hr min. $80 each additional hour per student.
(8.15%) x (total wages 60) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). As 501c3 we're exempt from FUTA and can opt out of SUTA.
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108-73
35
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2 Hr Sail Notes
111 Min $120, otherwise $60 per person.1 Max 6 passengers.
May-Oct Available throughout Season, offering times vary.
Mon-Sun Fall/Spring: Sat-Sun 12, 3, 6. Summer: M-Fri 6pm. Sat-Sun 12, 3, 6pm.
Vari. Fall/Spring: Sat-Sun 12, 3, 6. Summer: M-Fri 6pm. Sat-Sun 12, 3, 6pm.
3 2hrs sailing plus 1 hour set up/break down.Adult
23 2hrs sailing plus 1 hour set up/break down.2
120 Min $120, otherwise $60 per person.120
45 ($15/hr) x (3 total workhrs)
449
" No program-specific forms needed.""""""
3 (2sailinghrs) x (.3gal/hr) x ($3.70/gal). 3
52
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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68-73
-5
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Sail Gym Class Notes
1155
Spring & Fall 2 sessions 5 wks each, 5 Fridays during Spring & Fall.
Friday Its our only free afternoon.
3:30-7(3)
3-7:30(4.5)15-22 Either college or high school students.
17.5 (3.5/wk) x (5wks)22.5 1 hour set up/break down added for each day's session.17.5 (3.5/wk) x (5wks)
1,9001,900
338 ($15/hr) x (22.5 total workhrs)
28366
20[10] ($0.15/page) x (#pages) x (total # students)[10] ($1/page) x (#pages) x (total # students)
""""
20 (17.5sailinghrs) x (.3gal/hr) x ($3.70/gal). 40
406
$1,900 ÷ 5 ss = 380/student/17.5hrs instruction
(8.15%) x (total wages) ÷ (100). 8.15% -->(6.2% SocSec) + (1.45% Medi) + (.5% Dis). We're FUTA exempt and can opt out of SUTA.
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1,494-439
1,055