2. The presentation Ankara, 8 December 2011
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Transcript of 2. The presentation Ankara, 8 December 2011
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Act 2.5 Training of trainers programme: first module 1
Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım
Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey
This project is co-financed by the European Union and the Republic of Turkey
Gerbrand van Bork: TAT Key Expert 2 (IPA Expert and trainer)[email protected]
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SessioSession 2n 2: the presentation: the presentation
Objective: we’ll explain how to get started
Structure:1. What does it mean to be a trainer? 2. Finding out what you need to know3. Organizing your presentation 4. Developing your presentation5. Which lingo to use?
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1. What does it mean to be a trainer?1. What does it mean to be a trainer?Goal: to increase knowledge and skills of participants or
change behaviour
Profile:Public speakerConveyer of informationModerator of discussion
Your exact role needs to be determined: information is the key to success
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Organizing your presentationOrganizing your presentation
Selecting materials and what not to useChoosing the structure of your presentation:
problem/solution; past/present/future; cause/effect; theory/practice; divide a quote or a word; your own topic pattern
Length and timing: deciding which points to includeCut, cut, cut, but never cut the conclusion
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Take your time to prepare!Take your time to prepare!
if you have never prepared/given a presentation: count 1 full working day per hour of presentation
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Session Session 22: The presentation: The presentation
Topics to be discussedStructure (A) Introduction (B)The end (C)Formulating clear and precise (D)
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A. StructureA. Structure
Getting the message across -> clear structure of your presentation necessary
Main points / minor points / order of presentation to be determined in advance
Outline and / or presentation slides help
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B. Introduction: generalB. Introduction: general
Setting the scenePowerful, witty, link to news, catching the interest of
the audience…“Did you ever see a slide with too little information
on it?”Max. 2 minutes
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Introduction: partsIntroduction: parts
Draw attentionIntroduce yourselfIntroduce themeImportance for publicSketch topics to be treatedTime (total, break)HandoutsQuestions (any time, at the end)
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C. The endC. The end
PARTSSummaryConclusionsPerspective
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The endThe end
“Time to wake up for your public”Powerful rather than “Thank you for your attention”Opening towards discussionNot too long (max 10% of your time)
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D. FormulatingD. FormulatingUse clear wordingRepeat in other wordsVariation helpsFluency pleaseArticulateMake it personalUse small breaks
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Presentation methodsPresentation methods
Topics to be discussed1. (Audio)visual aid: an overview2. Why use them?3. Which ones when?4. How to use them?
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1. (Audio)visual aid: an overview1. (Audio)visual aid: an overview
White boardFlip-overOverhead projectorBeamerPresentation softwareVideo, DVDObjectsE-learning on computer/internet
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2. Why use them?2. Why use them?
One picture or diagram > 1000 wordsClarityAttentionLivelyRemember
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3. Which one when?3. Which one when?Closed Half-open Open
Whiteboard/Flip-over
Overhead-Projector
Beamer
Video
Objects
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4. How to use them?4. How to use them?
Don not just read slides; ilustrate and add examplesFlip chart: write clear (this trainer...)Video: do not use too long
Testing, testing: is everything functioning as it should
Preparing notes, hand-outs, slides etc.
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Slides / sheetsSlides / sheetsSupport presentations
Less is more:Not too many slides: 1 slide is 3 minutes: max 20!6x6 rule: 6 words on a line, 6 lines
NOT ONLY CAPITALS or too much !!!!!!!!Never full sentencesUse pictures, diagrams or graphs and colorsCheck spelling
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Slides / sheets:Slides / sheets:
Graphics, charts, pictures etc. OK but…. (dont overdo)• No small (small) print
Sensible use of colours OKText dark, not yellow etc. because not easy to readColour blindness widespread, no green / red
combinations
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ConclusionsConclusionsPresenting is not so easy: try it and learn by
doing
Good experts can be bad presenters/trainers (think of some University professors)
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This project is co-financed by the European Union and the Republic of Turkey
Act 2.5 Training of trainers programme: first module
Individual exercise:Individual exercise:1.Prepare a presentation of 3 slides on laptop or flip regarding A topic of your choice 2. Present your presentation in max 5 minutes
Participants and trainer will give feedback