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!

BOARD OF TRUSTEES MEETING Action & Information Report

Board Meeting Date: October 10, 2016

TO: Jackson College Board of Trustees FROM: Dr. Daniel J. Phelan, President

Subject to be Discussed and Policy Reference:

4.0 Communications

(BOARD POLICY: GOVERNANCE PROCESS: Governing Style)

Executive Summary:

Jackson College Board of Trustee’s Governance Policy requires opportunities for communication with the Board. To that end, the following formal communication opportunities are provided.

4.1 Citizen Comments 4.2 Employee Comments 4.2.1 Dr. Ted Miller, CMT Empowering Education Event 4.3 Board Comments 4.3.1 Conflict of Interest Review 4.3.2 Board Remarks 4.4 Student Comments

In addition, the following communications are provided on the agenda for meeting records and other operational communications:

4.5 Consideration of Minutes 4.5.1 Regular Meeting Minutes of September 12, 2016 4.6 Marketing Report

Resource Impact:

None

Requested Board Action:

Approval of Board Meeting Minutes

Action Taken:

None

!"#$%&’()*’+)(,’-#.&/’0%%"123’4’<#==821!."1#27

#

REGULAR MEETING OF THE BOARD OF TRUSTEES Jackson College, Central Campus Jackson, Michigan September 12, 2016 The regular meeting of the Board of Trustees of Jackson College, Jackson County, Michigan, was held on Monday, September 12, 2016 in the Boardroom, on the Central Campus, 2111 Emmons Road, Jackson, Michigan. Chairman Samuel Barnes called the meeting to order at 6:30 PM Daylight Savings Time (DST). Board Members Present: Chairman, Samuel Barnes; Vice Chairman, John Crist; Treasurer, Donna Lake; Trustee, Philip Hoffman; Trustee, Matt Heins; Secretary, Sheila Patterson and Trustee, Dr. Ed Mathein. Others Present: Dr. Daniel Phelan, Cindy Allen, Jason Valente, Sara Perkin, Dr. Rebekah Woods, Dr. Kristi Hottenstein, Dotty Karkheck, Darrell Norris, Dr. Steven Albee-Scott, Jay Ponagai, Susanne Keiss, Diane Hill, Alana Tuckey and Cheryl Schantz. COMMUNICATIONS: Citizen Comments There were no citizen comments. Employee Comments Steven Albee Scott was on hand to share information on an upcoming science convention featuring keynote speaker Walter Mosley. Board Comments On behalf of the Board, Chairman Samuel Barnes congratulated Sara Perkin, Chief of Staff, on her recent wedding. Trustee Crist thanked the Foundation and President Phelan for their support of the hospice golf outing. Chairman Barnes shared his experience of attending the Jackson Community Foundation dinner and the positive interaction with a student there. Dr. Mathein commented that he too enjoyed the Community Foundation dinner and the opportunity to see the positive impact on students. Student/Student Government Comments There were no student comments. Consideration of Minutes The minutes of the regular Board meeting on August 8, 2016 were moved into the record by Chairman Barnes on behalf of the Trustees.

Marketing Report Ms. Dotty Karkheck, Director of Marketing, provided highlights from the Marketing report for the month and addressed questions from the Board. ENDS Performance Reporting: Customer Board Monitoring Report Dr. Kristi Hottenstein, Vice President for Student Services reviewed key elements of the Customer Monitoring Report and addressed questions from the Board. ACTION ITEMS: Second Reading: Delegation to the President and President’s Job Description President Phelan presented the Delegation to the President and President’s Job Description policies. MOTION BY TRUSTEE PATTERSON “To approve the Delegation to the President and President’s Job Description policies as presented.” MOTION PASSED UNANIMOUSLY. Consideration of JPEC Governor Cheryl Schantz Following a review and an interview by Drs. Phelan and Woods, as well as the Board,, President Phelan asked for the Board to consider the appointment of Cheryl Schantz as a new JPEC Governor filling a vacant position that will expire on December 31, 2016. Trustee Hoffman asked the Chairman to determine if he, being the Board Chairman of American 1 Credit Union, would be a conflict of interest with this action item given that Ms. Schatz was employed by the credit union. Chairman Barnes determined that it was not a conflict of interest. MOTION BY TRUSTEE CRIST “To approve the consideration to appoint Cheryl Schantz as a JPEC Governor. ROLL CALL VOTE: TRUSTEES LAKE, MATHEIN, HEINS, BARNES, CRIST, PATTERSON AND HOFFMAN VOTED AYE. MOTION PASSED UNANIMOUSLY. Consideration of State Required Best Practices Resolution President Phelan presented the Best Practices Resolution, a requirement of Michigan Public Act 249 of 2016, the Education Omnibus Appropriations Act. This section contains the qualifications that must be met in order to receive $12,397,600 of appropriations from the State of Michigan. MOTION BY TRUSTEE MATHEIN “To approve the Local Strategic Values Resolution as presented.” ROLL CALL VOTE: TRUSTEES LAKE, MATHEIN, HEINS, BARNES, CRIST, PATTERSON AND HOFFMAN VOTED AYE. MOTION PASSED UNANIMOUSLY. INFORMATION ITEMS: First Reading: General Executive Constraints and People Treatment

President Phelan presented the General Executive Constraints and People Treatment policies. Policies were moved to second reading status. President’s Report President Phelan provided an update on significant College initiatives, legislative and academic matters. CLOSED SESSION: As provided by Public Act §15.268, Section 8, sub-sections (a) to consider a periodic personnel evaluation of a public officer and (c) President Phelan requested a closed hearing for the purpose of discussing contract negotiations. MOTION BY TRUSTEE LAKE “To move into closed session for the purpose of discussing contract negotiations.” ROLL CALL VOTE: TRUSTEES HOFFMAN, PATTERSON, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:18PM. MOTION BY TRUSTEE HOFFMAN “To move back into open session”. TRUSTEES HOFFMAN, PATTERSON, CRIST, BARNES, HEINS, MATHEIN AND LAKE VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 7:27PM. President Phelan also briefed the Board on the Achieving the Dream Annual Feedback Report. Trustee Patterson inquired about the survey that Lee Hampton worked on, whereupon President Phelan provided a brief update that included adoption by other institutions of higher education. ADJOURN: MOTION BY TRUSTEE HOFFMAN “To adjourn.” MOTION PASSED UNANIMOUSLY. Meeting adjourned at 7:29 PM. ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS, LAKE AND MATHEIN VOTING AYE. MOTION PASSED UNANIMOUSLY. The foregoing minutes of the regular meeting of the Board of Trustees held on Monday, September 12, 2016 were approved at the regular meeting of the Board held on October 10, 2016.

_______________________ Secretary

_______________________ Chairman

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’





5.1 ENDS Board Monitoring Report: Diversity

(BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

Achievement of broad scale equitable outcomes, in all aspects of institutional diversity, is a priority for the College and the Board as demonstrated by policy and practice. Consequently, many initiatives are in place both throughout the College, and in the broader community, designed to better evaluate related needs, as well as to work toward institutional and personal improvement. The included Diversity ENDs Monitoring Report examines the College’s functioning and related strategies with respect to institutional diversity at all levels. Cindy Allen, Vice President of Administration and Human Resources will be on hand to answer Board questions.

Resource Impact:

None


None

Action Taken:

None

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TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


5.2 Treasurer’s Report FY 2017 Q1 Report


Executive Summary:

Enclosed for your consideration is the 1st quarter financial report for FY ‘17.

Vice President of Finance, Darrell Norris will offer some general comments and to respond to any questions you may have about this Q1 report.

Resource Impact:

None


Consideration of the information presented.

Action Taken: None

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6.1 Second Reading: 6.1.1 General Executive Constraints 6.1.2 People Treatment

(BOARD POLICY: MONITORING: Policy Governance)

Executive Summary:

The enclosed policy is presented for the Board’s second reading consideration.

All input to-date from the Board of Trustees has been incorporated in the policy presented, and recommendations for changes are highlighted in color for ease of review. There have been no additional changes proposed since the previous board meeting wherein this policy was proposed for consideration.

The URL’s below may be helpful in referencing the existing policy.

General Executive Constraints

People Treatment

Resource Impact:

None


Approval of revised policy recommendations.

Action Taken:

MOTION BY TRUSTEE HEINS “To approve the General Executive Constraints and People Treatment policies as presented.” MOTION PASSED UNANIMOUSLY.

https://www.jccmi.edu/wp-content/uploads/0201.pdf


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TO: JC Board of Trustees FROM: Dr. Daniel J. Phelan, President


6.2 Consideration of Fall Planning Session Date (BOARD POLICY: EXECUTIVE LIMITATIONS: Communication and Counsel to the Board)

Executive Summary:

Following an availability survey of the Board, I ask for your consideration to hold the Fall Board Planning Session on October 31, 2016. An alternative date was sought due to scheduling conflicts for the originally scheduled September 15 date.

Meeting location will remain the Wickwire House with breakfast ready at 7:45AM and the meeting scheduled to begin at 8:15AM.

Resource Impact:

None


Consideration of Fall Planning Session Date

Action Taken:

MOTION BY TRUSTEE HOFFMAN “To approve October 31, 2016 as the Fall Board Planning Session date.” MOTION PASSED UNANIMOUSLY.





7.1 First Reading 7.1.1 Board Members Code of Conduct 7.1.2 Emergency Presidential Succession Plan 7.1.3 Compensation and Benefits

(BOARD POLICY: MONITORING: Policy Governance )

Enclosed are policies presented for your initial, first reading consideration. Where possible, I have conducted a benchmarking review of peer institutions that utilize policy governance, and noted recommendations for change. Proposed changes are indicated in color. The following URL’s may be helpful to you in referencing existing board policies.

Board Members Code of Conduct

Emergency Presidential Succession Plan

Compensation and Benefits

Resource Impact:

None


Consideration of advancing the policies to the second reading.

Action Taken:

Further review of the Board Members Code of Conduct policy was requested and this policy will come back as a first reading. Emergency Presidential Succession Plan and Compensation and Benefits policies were moved to second reading status.




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7.2 President’s Report 7.2.1 Legislative 7.2.1.1 Michigan Transfer Network Enhancement Proposal 7.2.1.2 Regional Accreditors Expanded Review of Institutions 7.2.1.3 Accreditation Reform and Enhanced Accountability Act 7.2.1.4 ACCT Federal Relations Update 7.2.2 College Items 7.2.2.1 Marketing Recognition Award 7.2.3 JPEC Updates 7.2.4 Foundation Updates


I will provide an update of significant legislative matters as well as major college initiatives and a review of upcoming events. Jason Valente, President, JC Foundation and Dr. Rebekah Woods, Provost will provide respective updates on The Foundation and JPEC and answer any questions you have.

Resource Impact:

None


None

Action Taken:

None

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8.0 Closed Session


Executive Summary:

As provided by Public Act §15.268, Section 8, sub-section (c) for purposes of discussing negotiations of union collective bargaining agreements. I hereby request closed hearing at this time for the above purposes. I anticipate this discussion to take about 30 minutes. This requires an individual vocal affirmation. Following the closed session the Board will need to return to open session and declare such thru a vocal individual affirmation.

Resource Impact:

None


None

Action Taken:

MOTION BY TRUSTEE MATHIN” “To move into closed session for the purpose of discussing contract negotiations.” ROLL CALL VOTE: TRUSTEES HOFFMAN, CRIST, BARNES, HEINS AND MATHEIN VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board moved into closed session at 7:54PM. MOTION BY TRUSTEE CRIST “To move back into open session”. TRUSTEES HOFFMAN, CRIST, BARNES, HEINS AND MATHEIN VOTING AYE. MOTION PASSED UNANIMOUSLY. The Board reconvened to open session at 8:01PM.

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