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~2'

(Authoritative English Text of Government Notification No. Per (SAS-I)B(2)·S/2009 dated _____ as ® required under clause (3) of Article 34S of the ConstitutiQn of India)

GOVERNMENT OF HIMACHAL PRADESH

DEPARTMENT OF PERSONNEL

SECRETARIAT ADMINISTRATION SERVICES-I

No. Per(SAS-I)B {2)-S/20M. Dated, Shimla-2 \g- S"- ,2015 NOTIFICATION

In exercise of the powers conferred by proviso to Article 309 of the Constitution of India, the

Governor, Himachal Pradesh, in consultation with the Himachal Pradesh Public Service Commission, is

pleased to make the Recruitment and Promotion Rules for the post of Clerk, Class-III (Non-Gazetted) in the

Department of Personnel (Secretariat Administration ~erv ices) Himachal Pradesh, as per Annexure-"A"

attached to this notification namely:-

Short Title and 1. (1) These rules may be called the Himachal Pradesh Department of

Commencement Personnel (Secretariat Administration Services) Clerk, Class-III-

(Non-Gazetted) Recruitment & Promotion Rules, 2015.

(2) These ru les shall come into force from the date of publication in

the Rajpatra, Himacha l Pradesh. , Repeal & 2. (1) The Himachal Pradesh Department of Personnel Clerk, Class-llI-

Savings (Non-Ga,zetted), Ministerial Services, Common Recruitment and

Promotion Rules, 2014, notified vide th is department Notification

. No . Per(AP)-C-A{3)-7/2011 dated 15· May, 2014 are hereby

repealed to the extent these pertain to the post of Clerk.

(2) Notwithstanding such repeal, any appointment made by

Department of Personnel .(Secretariat Administration Services) or

anything done or any action taken under sub-rule(l) supra sha ll

be deemed to have been validly made or done or taken under

these rules.

No. Per(SAS-I)B(2}-8/2009. Dated, Shimla-2

By Order

Secretary (SA) to the

Government of Himachal Pradesh.

'~ _I:_ ,2015 Copy to:-

1. All Administrative Secretaries to the Government of Himachal Pradesh.

2. The Controller, Printing & Stationery, HP, Shimla-17100S for publication in the H.P. Rajpatra .

Copy of the concerned Rajpatra may be sent to this Department.

3. Private Secretary to the Chief Secretary, Himachal Pradesh, Shimla-2.

4. ALR-cum-Under Secretary(Law) to the Government of Himachal Pradesh,

S. The Secretary, HP Public Service Commission, Nigam Vihar, Shimla-2. 6. 100 Spare Copies/Guard File. __

secretary(SA) to the Government 0 achal Pradesh.

•

ANNEXURE·ltA"

RECRUITMENT AND PROMOTION RULES FOR THE POST OF CLERK (NON-GAZETIEO) CLASS-miN

THE DEPARTMENT OF PERSONNEL (SECRETARIAT ADMINISTRATION) H P SECRETARIAT , .. 1. Name of post Clerk

2. Number of post 291 (two hundred and ninety one)

3. Classification Class-III (Non-Gazetted-MinisterlaIJ Services

4. Scale of Pay i) Pay Band for regular incumbents:-

(a) CLERKS Pay Band Rs.5910·20200/ - +

Rs.1900/- Grade Pay + Rs.400/-Secretariat Pay {Th is scale is to be given to the total number of posts in cadre minus the posts which are to be placed in the pay band of Rs.l0300-34800/ - +

Rs.3600/- Grade Pay + Rs.500/-Secretariat Pay (Junior Assistant)).

ii) Emoluments fo r contract

. employees Rs.7810/- as per details given in Column IS-A.

(b) Junior Assistant : Pay Band Rs.l0300-34800 + Rs.3600/- Grade Pay + R'.500/ -Secreta riat Pay (This scale is to be given to the tota l number of posts of Clerk in the cadre after a minimum of 5 years service as Clerk in the cadre and t he incumbent of these posts shall be deSignated as Junior Assistant by placement)

5. Whether "Selection" Post or Non-Selection

"Non-Selection" Post

6. Age for Direct recruitment Between 18 years and 4S years.

7.

Provided that the upper age limit for direct recruits will not be applicable

to the candidates already in service of the Government Induding those who have

been appointed on ad hoc or on contract basis;

Provided further that if a candidate appointed on ad hoc basis or on

contract basis had become over~age on the date when he/she was appointed as

such he/she shall not be eligible for any relaxation in hte prescribed age~limit by

virtue of his/her such ad hoc or contract appointment;

Provided further that upper age limit is relaxable for Scheduled

Castes/Scheduled Tribes/Other categories of persons to the extent permissible

under the general or special order(s) of the Himachal Pradesh Government;

Provided further that the employees of all the Public Sector Corporations

and Autonomous Bodies who happened to be Government Servants before

absorption in Public Sector Corporations/Autonomous Bodies at the time of initial

constitution of such Corporatior.s/Autonomous Bodies shall be allowed age

concession in direct recruitment as admissible to Government servants. This

concession will not, however, be admissible to such staff of the Public Sector

Corporations ICorporatins/ Autonomous Bodies who were/are subsequently

appointed by such Corporations/Autonomous Bodies and who are/were finally

absorbed in the service of such Corporations/Autonomous Bodies after initial

constitution of the Public Sector Corporations/Autonomous Bodies.

Notes:

(1) Age limit for direct recruitment will be reckoned on the first day of the

year in which the Post(s) is/are advertised for inviting applications or

notified to the Employment Exchanges, as the case may be.

(2 ) Age and experience in the case of direct recruitment, are relaxable at the

discretion of the Himachal Pradesh Public Service Commission in case the

candidate is otherwise well qualified.

Minimum Educational and other (a)

qualification required for direct

recruitment

i)

ii)

Essential Qualificatjons:~

Bachelor's Degree or its equivalent

from a recognised University.

Should possess a minimum speed of

30 words per minute in English Type~

writing or 25 words per minute in

Hindi Type~wrjting on Computer.

Provided that visually impaired

persons recruited under 1% quota

shall be imparted necessary basic

training including computer training

•

by the Department concerned

through Composite Regional Centre

(eRe), Sundernagar instead of

passing typing test. They shall have

to complete the above training

during which three chances will be

afforded . If the incumbents fail to

qualify the same his/her service shall

be terminated. However, the

Incumbents already in the service

shall be afforded sufficient number

of chances to complete the aforesaid

training .

iii) Should have the knowledge of

"Word Processing" in Computer as

prescribed by the Recruiting

Authority.

(b) Desirable Qualification(s):

Knowledge of customs, manners and dialects

of Himachal Pradesh and suitability for

appointment in the peculiar conditions

prevailing in the State.

8. Whether age and educational Age: Not Applicable

9.

qualification prescribed for

direct recruits will apply in the Educational Qualifications: Yes, .as prescribed in

case of promotes Co lumn No. 11 below.

Period of probation, jf any Two years subject to such further extension for

a period not exceed ing one year as may be

ordered by the competent authority in special

circumstances and reasons to be recorded in

writing.

10. Method(s) of recruitment, i) 700/0 by direct recruitment on a

'regu lar' basis or by recruitment on

contract basis, as the case may be.

20% by limited direct recruitment

from amongst the regular Class-IV

officials possessing a Bachelor's

whether by direct recruitment

or by promotion, deputation,

transfer and the percentage of

post(s) to be filled in by various

methods:

ii)

-

11. In case of recruitment by

promotion depu~ation, transfer,

grades from which

promotion/deputation/transfer

is to be made

,

Degree or its equivalent

qualification from • recognised

University through competitive

examination to be conducted by the

H.P. Subordinate Services Selection

Board, Hamirpur, having five years

regular service OR regular

combined with continuous service

rendered on daily wages or on

contract basis failing which by

direct recruitment on a regular

basis or by recruitment on contract

basis, as the case may be.

iii) 10% by promotion failing which by

direct recruitment on a regular

basis or by recruitment on contract

basis, as the case may be.

1) 20% by limited direct recruitment from

amongst the ' regular' Class-IV officials

possessing a Bachelor's Degree or its

equIvalent

recognised

competitive

qualification

University

examination

from • through

to be

conducted by the H.P . . Subordinate

Services Selection Board, Hamirpur,

having five years regular service OR

regular combined with continuous

service rendered on adhoc/daity· wage/

contract basis. The eligible Class-IV

officials will also qualify the typing test

with the minimum speed of 30 words

per minute in English typewriting OR 25

words per minute in Hindi typewriting

to be conducted by the H.P.

Subordinate Services Selection Board,

Hamlrpur.

2) 10% by promotion from amongst the

Class-IV oHicials who have passed 10+2

®

examination or its equivalent from a

recognized Board of School Education/

University with five years regular . service or regular combined with

continuous adhoc service rendered, if

any, in the grade.

Provided that if a Class·IV official is otherwise eligible to be promoted to the post of

Clerk under iO% promotion quota with the qualification 10+2 or its equivalent, duly

recogn ized, then he/she will shall have to acquire the qualification of a Bachelor's

Degree or its equivalent qualification from a recognized University within 5 years of

his/her promotion as Clerk failing which he/she shall not be eligible for further

promotion to the post of Senior Assistant etc.;

Provided further that the above proviso shall not render such Class-IV officials

having qualification of Matric or its equivalent,duly recognized, ineligible for promotion

to the post of Clerk against 10% quota, who were in the cadre of Class-IV after attaining

the age of 50 years;

Provided further that all the Ciass-IV officials so promoted as Clerks will qualify the

typing test with a minimum speed of 30 words per minute in English typewriting or 25

words per min'ute in Hindi typewriting within the probation period which wlll be

conducted by the Department and the incumbents will get three chances during the

probation period. If the candidate tails to qualify the typing test within the prescribed

period, their probation period will be extended. During this period the incumbents will

get one more chance. If the candidate still fails to qualify the typing test in the extended •

period, he/she will be reverted from Clerk to Class-IV posts.

For the purpose of promotion a combined senIority list of eligible Class-IV officials

on the basis of their length of service in the respective grade without disturbing their . cadre wise inter-se-seniority shall be prescribed.

-Provided further that for filling up the posts of Clerk the following 10 points roster

shall be followed:-

Roster Po int No. Category

1St, 2"\ 3'G, 41 ,61n ,71 & 8m Direct recruit

51 & lOt limited direct recruit

gm Class-IV promotee

Note: The roster will be rotated after every 10th vacancy till the representation to . all categories is achieved upto the prescribed percentages. Thereafter, the vacancy will

be filled up from the category which vacates the post.

.

(1) In all cases of promotion, the continuous adhoc service rendered in the feeder

post, if any, prior to regular appointment to the post shall be taken into account

towards the length of service as prescribed in these Rules for promotion su~ject

to the condition that the adhoc appointment/promotion in the feeder category

had been made after following proper acceptable process of selection in

accordance with the provisions of R&P Rules:

Provided that in all cases where a junior person becomes eligible for

consideration by virtue of his/her total length of service (including the service

rendered on adhoc basis, followed by regular service/appointment) in the

feeder post in vie~ of the provision referred to above, all persons senior to

him/her in the respective category/post/cadre shall be deemed to be eligible

for consideration and placed above' the junior person in the field of

consideration:

Provided that all incumbents to be considered for promotion shall possess

the minimum qualifying service of ilt least three years' or that prescribed in the

R&P Rules for the post, whichever is less:

Provided further that where a person becomes ineligible to be considered

for promotion on account of the requirements of the preceding proviso, the

person(s) junior to him/her shalt also be deemed to be ineligible for

consideration for such promotion;

EXPLANATION:- The last proviso shall not render the junior incumbent(s) ineligible

for consideration for promotion if the senior ineligible person(s) happened to be Ex

Servicemen recruited under the provisions of Rule~3 of the Demobilized Armed Forces

Personnel (Reservation of vacancies in Himachal State Non-Technical Service) Rule's,

1972 and having been given the benefit of seniority ther-eunder or recruited under the

provisions of Rule-3 of the Ex-Serviceman (Reservation of vacancies ' in the Himachal

Pradesh Technical Services) Rules, 1985 and having been given the benefit of seniority

there-under,

(2) Similarly, in all cases of confirmation, adhoc service rendered on hte feeder post, if

any, prior to the regular appointment/promotion against such post shall be taken into

account towards the length of service, if the adhoo apPOintment/promotion ha~ been

made after proper selection and In accordance with the provisions of the R & po Rules.

Provided that inter-se-seniority as a result of confirmation after taking into

account, the ad hoc service rendered as referred to above shalt remain unchanged,

12. If a

Promotion

Departmental As may be constituted by the Government from

Committee time to time,

exists, what Is its

composition?

13. Circumstances under which As requ ired under the law.

the H.P.P.S.C. ;s to be

consulted ;n making

recruitment.

14. Essential requirement,.for a A candidate for appointment to any service or post

direct recruitment must be a Citizen of India.

1S. Selection for appointment Selection for appointment to the post in the case of

to the post by direct direct recrui t ment shall be made on the basis tlf

recruitment; viva-voce test; if the Himachal Pradesh Public

Service Commission or other recruiting authority,

as the case may be, so consider necessary or

eKpedlent by a written test or practical test, the

standard /syUabus etc. of which will be determined .

by the Commlssionl othe r recruiting authority, as

the case may be.

lS-A Selection for appointment to the post by contract appointment

Notwithstanding anything contained ;n these Rules, contract appOintments to the post will be made subject to the terms and conditions given below:.

(I) CONCEPT:-

(a) Under this policy the Clerk in Department of Personnel (Secretariat Administration), H.P. will be engaged on contract baSis initially for one year; which may be extendable on year-to-year basis.

Provided that for extension/ renewal of contract period on year to year basis the concerned HOD shall iSSlJe a certificate that the service and conduct of the contract appOintee is satisfactory during the year and only then his period of contract is to be renewed/extended . (b) POST FALLS WITHIN THE PURVIEW OF THE HPSSSB: The

Secretary (Secretariat Administration) to the Government of Himachal Pradesh after obtaining the approval of the

Government to fill up the vacant posts on contract basis will place the requisitiOn' with the concerned recruiting agency Le. H.P. Subord inate Services Selection Board, Hamirpur. (c) The selection will be made in accordance with the eligibility conditions prescribed in these R&P Rules.

(11) CONTRACTUAL EMOLUMENTS:- The Clerk appointed on

contract basis will be paid consolidated fixed contractual amount @ Rs.7,810/-per month (wh;ch shall be equal to minimum of the pay band + grade pay). An amount of Rs.234/-(3% of the minimum of pay band+ grade pay of the post ) as annual increase in contractual emoluments for the subsequent year(s) will be allowed if contract is extended beyond one year.

(III) APPOINTINGLDISCIPLINARY AUTHORITY:- The Secretary (Secretariat Administration) to the Government of Himachal Pradesh will be appointing and disciplinary authority.

•

•

•

(IV)

(V)

SELECTION PROCESS:- Selection for appointment to the post in the case of contract appointment will be made on the basis of viva-voce test or if considered necessary or expedient by a written test or practical test, the standard/syllabus etc. of which will be determined by the concerned recruiting agency i.e. ~ Subordinate Services Selection Board, Hamirpur. COMMITTEE • FOR SELECTION OF CONTRACTUAL APP01NTMENTS:- As may be constituted by the concerned recruiting agency i.e. the H.P. Subordinate Services Selection Board. Hamirpur from time to time.

,

(VI) AGRREEMENT:- After selection of a candidate, he/she shall sign an agreement as per Annexure-liB" appended to these Rules.

(VII) TERMS AND CONDITIONS:-

(a) The contractual appointee will be paid fixed contractual amount @ Rs.7810/· per month (which shall be equal to minimum of the pay band + grade pay). The contract appointee will be entitled for increase in contractual amount @Rs.234/· (3% of minimum of the pay band+ grade pay of the post) for further extended years and no other allied benefits such as senior /selection scale etc. will be given. (b) The service of the contract appointee will be purely on temporary basis. The appointment is liable to be term inated In case·the performance /conduct of the contract appointee Is not found satisfactory.' {cl Contract appointee will be entitled for one day's casual leave after putting one-month service. However, the contract appointee will also be entitled for 16 weeks Maternity leave, 10 day's Medical leave and five days special leave. He/~he shall not be entitled for Medical Re· imbursement and LTC etc. No leave of any other kind except above is admissible to the contract appointee.

Provided that the un·availed Casual leave, Medical Leave and Special leave can be accumulated upto the Calendar Year and will n9t be carried forward for the next Calendar Year. (d) Unathorlzed absence from the duty without the approval of the Controlling Officer shall automatically lead to the termination of the contract. However, in exceptional cases where the circumstan~es for un·authorized absence from duty were beyond his/her contr~l on medical grounds, such period shall not be excluded while considering his/her case for regularisation but the incumbent shall have to intimate the controlling authority in this regard well in time.

However the contract appointee shall not be entitled for contractual amount for this period of absence from duty.

PrOVided that he/she shall submit the certificate of illness/fitness issued by the Medical Officer, as per prevailing instructions of the Government. (e) An bfficial appOinted on contract basiS who have completed three years tenure at one place of posting will be eligible for transfer on need based basis wherever required on administrative grounds. (f) Seh!cted candidates will have to submit a certificate of his ' /her fitness from a Government/Registered Medical

• Practitioner. Women candidate pregnant beyord 12 weeks will stand temporarily unfit tiil the confinement is over. The women candidate will be re-examined for the fitness from an authorized Medical Officer/Practitioner. (g) Contract appointee will be entitled to TA/ DA if required to go on tour in connection with his/ her official duties at the same rate as a~plicable to regular counterpart official at the minimum of pay scale. (h) Provisions of service ru les like FR SR,leave Rules,GPF Rules, Pension Rules & Conduct rules etc. as are applicable in case of regular employees will not be applicable in case of contract appointees. They will be entitled for emoluments etc.as detailed in this column.

16. Reservation The appointment to the service shall be subject to

orders regarding reservation In the service for

Scheduled Castes/ Scheduled Tribes/Other

Backward Classes/ other 'Categories of persons

issued by the Himachal Pradesh Government frem

time to time.

17. Departmental Exap1ination Not applicable.

18. Power to Relax Where the State GoV!. is of the opin ion that it is

necessary or expedient to do so, it may, by order

for reasons to be recorded in writing and In

consultation with the Himachal Pradesh Public

Service Commission, relax any of the provison(s) of

these Rules with respect to any Class or category of .

person (s) or post (s) .

\

AGREEMENT

This agreement is made on this ~ay of in the year ___ between Shri/ Smt. S/o/D/ o Shrj _______ _____ Res ident of

Contract

Appointee (hereinafter ca lled the FIRST PARTY), AND the Governor of Himachal Pradesh through _ _______________ (Designation of Appointing Authority) Himachal Pradesh

(here· in-after called the SECOND PARTY).

Whereas, the SECOND PARTY has engaged the aforesaid FIRST PARTY and the FIRST ~ARTY

has agreed to serve as a Clerk on contract basis on the following terms & conditions ;-

1. That the FIRST PARTY shall rema in in the service of the SECOND PARTY as a Clerk for a

period of 1 year commencing on day of _____ ____ and ending on the day

of _______ . It is specifically mentioned ani::t agreed upon by both the parties

that the contract of the FIRST PARTY with SECOND PARTY shall ipso-facto stand

terminated on the last working day I.e. on _______ And information notice

shall not be necessary:

Provided that for further extenSion/ renewal of contract period of! year to year basis

the concerned HOD shal l issue a certiflcate that the sE;rvice and conduct of the contract

appointee was satisfactory during the year and only then his period of contract is to be

renewed/extended.

2. The contractual amount of the FIRST PARTY will be Rs .7B10/ - per month.

3. The service of FIRST PARTY wil l be purely on temporary basis. The appointment is liable

to be terminated in case the performance/ conduct of the contract appointee is not

found good or if a regular incumbent is appointed/ posted against the vacancy for which

the first party w~s enga~ed on contract.

4. Contractual Clerk will be entitled for one day casual leave after putting in one month

service. However, the contract employee will also be entitled for 16 week's maternity

leave , 10 days medical leave and 5 days special Leave. He/She will not be entitled for

Medical Reimbursement and LTC etc. No leave of any other kind except above Is

admissible to the contact Clerk.

Provided that the un-availed casual leave ,medical leave and special leave can

be accumulated upto the ca lendar year and will not be carried forward for the next

calendar year.

S. Unauthorised absence from the duty without the approval of the Controlling Officer

shall automatically lead to the termination of the contract. However, in exceptional

cases where the clrcumstances · for un-authorised absence from duty were beyond

hIs/her control on medical grounds, such period sha ll not be excluded while considering

his/her case for regu larisation but the incumbent shall have to intimate the controlling

authority in this regard well in time. However the contract appointee shall not be

entitled for contractual amount for this period of absence from duty.

Provided that he/she shall submit the certificate of illness/fitness issued by the

Medical Officer, as per prevailing instructions of the Government.

6. Clerk appointed on contract basis who have completed three years tenure at one place

of posting will be eligible for transfer on need based basis wherever required on

administrative grounds.

7. Selected candidate will have to submit a certificate of his/her fitness from a

Government/Registered Medical Practitioner. In case of women candidates pregnant

beyond twelve weeks will render her temporarily unfit till the confinement is over. The

women candidate shou ld be fe-exam ined for fitness from an authorised Medical

officer/practit ioner.

8. Contract appointee shall be entitled to TA/DA if required to go on tour in connection

with his/her official duties at the same rate as applicable to regular counter-part official

at the minimum of pay scale.

9. The Employees Group Insurance Scheme as well as EPF/GPF will not be applicable to

contractual appointee(s) .

IN WITNESS the FIRST PARTY AND SECOND PARTY have herein to set t heir hands t he day,

month and year fi rst , above written.

IN THE PRESENCE OF WITNESS

1.

2.

IN THE PRESENCE OF WITNESS

1.

2 . . _______ _

(Signature of FIRST PARTY)

(Signature of SECOND PARTY)

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