dcJddm momfuremfu , ffi Ha*Bd:Cas€arudtd wS agdalerocbd-o621c1tr EJ

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fu d.! eeppoaocjdr mocl-o

ee4 t.3odd a)eeaoJ6 eopaaocJd,:,

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al{a:ugtd.abad6de,

uooj:E $rJeo$egcnQd. & uoo$rdcba a$cbdrrloesdor $oiodeam dodclg

lNGO's/CBO's) ddd"bd ddoie;c e3odcf gdr.:dobnba ddr. aood:seroi:ood gdar6ocbd

arel elocdo' zueesnfde; $desdel de ;lmeld dabdQJ adoe.$ dne$ed.

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c..23

CITY MUNICIPAL C]OUNCIL, CHIKKABALLAPUR

KARNATAI<A MIJN TcI PAL REFORMS PROJECT

Iilids- flrr pr<lrrrlotlor ; r l' t I l[) l-{or,lr5,11 p ervic{jtr t}ilpl1${;g f nein 0,hikkabilllapur, towrr throuEh NGOs/ GBOs

Requcst lbr proposal

'l'inrc Based

(l! it B{i)

6.

!uI!.[B__A_ F rN_y Uar.!!Ir!

l)ell Sir/s.

.')fr-Liglli Pt'omotion of tlGD Hotrsc scrvicc corrncctions in Chikkatrallapur town throughNCOs/ CllOs under t(M til,

l ' You are hereby invited to submit technical and financial proposals for consultancy services required fortU:{rg,l1l11_Stl-lQ-U_H_e.g;e._gcrvige corrlg.r.tion5*_in. rC!1klg[Blk-pt@ whichcorrld form the basis for future negotiations n",t uliir"at.lyl contract between your firnr and CMC,Clr ikkaballapur.

'lhe purpose of this assignment is to:

(u) creating awareness, cnpacity truilding irnrl carrying ou1. lLlc activitiestll) .(lxtrdination with I_Jr.ban Local llrrly rrrr,l r r-rnrrnunitl,{(:) Aclrieve House servi,:r: contrecliolrr, cnrl lo r:nd

'['he lbll.wing documents are e'closed to errable yotr to submit your proposal:

(u) 'lerms of reference (TOR) (Anncxrrre l);

(b) Supplernentary inforrnation for NGo/ CBos, including a suggested format of curriculum vitae(Annexure 2); and

(o) A Sample Form of contract for NGo/ cBos'Services under which the services will he performed(Annexure 3).

l(tJlDFcl through GoK has receivecl' a loan liom the lnternational Bank'for Reconstruction andl)e'velopment (IBRD) toward the cost of Karnatalia Municlpal Reforms project, and intends to apply apo|tion of this loan to eligible payments under this contract. Payments by tBno will be made only at there(ltlcst of client and upon approval by IBRD, and will be sirbject, in all respects, to the terms andcorlclitions of the Loan Agreentent. 'lhe l,oan Agrecment prohibits a withdrarval ilorn the l-oan Account forlllc ;rrtrpose of any payment to lrersons or errtities, tl| fol any im;rr:rrt of goods. if suclr paynlent or import, tollrr' [ittttwledge o1'the Bank, is prohibite rl h,r u ,h,,i,ion of the LiliterlN"ations SecLrrity f.]oulcil taken undert lrttl'rtct VIl of the C'haner o1'the Unitetl Nntioru. hio ptrty olhe:r thon the clie,nt shall clcril,e any rights from(lre: l.,oirn Agreenrent or have any claim lo proceecls.

ln ordcr to obtain first hand information on the assignment and the local conditions, a represenlative ofyourlirrn nray visit chikkaballapur town belirre the proposal is subnritted. youl representative shall meet thelbllowing officials:

'fhc ClommissionerClity Municipal Council - ChikkaballapurBhuvaneshwari circle, Townhall()hrtkaballhpur_:!5Zlq1T'elephone: 081 56-27 5 557e-l.nai I : comrnissionerchikkaballapur(7)gmai Lcom

l)lcase conflrm availability of the officer ancl aclvance intimation regarding your visit may be sent.

'lhe Prospective NGo/ cBo nray obtain clarification regarding the scope of the work, terms of reference,contl'acl conditions ond any other pertincrrl inlirrrration, irrequirea fi.om the.lrice of The commissioner,('i t.y I\'lunicipal Council, Chik kabal lapur,

l-he slrbnlission of Proposals: l'he proposals shall bc submitted in tr.vo parts, r,iz., Technical and Financialand should fbllow the form given in the "Suppremc,tary Information for NGO/ cBos.,,

/,-.

ll 'l Lhrrical' trrrd "F-inArir ifll" 1.,191; ,,1, ; r,r t lre submiller.tl it two Sel,iu,al{i sertlrrd I l!$lopes (rvithtt''sDt:clitie lrrat'l<irtg in bold leltors.) lilllorvirrl.r, llrc lirlrnars/schcdrrlcs 11iven in ilr.. supplerrrerrtarl informationlilr N(io/ CBOs' -lhe first cttt'elope ntarkcd " lcchnical proposal'' should ilcluit, ttr" .o,nitiunce to the'|rr,rlillcrri.. critcria prescribed alorrg rvith r.clevant d.cunrents (p,\rr.r. \). Description of thelitttt'rrlgitttization, the firms gerreral exlrcrierrcc irr lhe field olassignment, the experienoe i1 e{ternal aidedPr.it'cls. the clualilication and competency ol'1hc Pcrsonnel proprrsed for the assignrnerrt and the proposedrvrirli plrtlt rrtethock>logy and approach irr responsc to suggested terrns of relcrenle (p \l{'l' lt). The firstt:ttvclo;rc .ql1og!!-no1 contain ipy coqlinl!)ilnal-i-!)-n.lvhagsgylr. 'l'hc second cnYclope rnarke4 , Financial;rrDPor:tl 'rnust also be sealed with sealing wnx arrcl initialed twice across tle seal and sSould contain thetletailcd llrice offel fbr the consultancy services.

\''c,u willprovide delailed break down ol'cot;ts.rrrl lces trs follows:

. Rernuneration ofStaif,,

. Oflice Establishment (Rentr Furnitures/ ( )thcrs);- I lanspor-tation etc.- lECl Activities.

i tlrlltr:seaiedcttl'clopesshtrt.rlcl agrtinl 1rl,rr I 'irr;r:alt:d(:r)\,(rr \{hichwill lr*rr.,cei.u,,:tl rr llrr'1lice.frlr l 'irrttflri:,sionc:t'. ()ity Munr,:ipal Clourr,. il ( l,rl l.,rlroll,lpr.tr. ttltt() 1i.00 hourr; .. &g/n* 1i;Vy.

Ilrc PrrrIosrtls (lir:;t envelopc corrtainirrrr tcchrrit;al proposal on11,) rvill be openecl by I.he (irrnmissioner,

o.,A:'L:,llllricipal cottrtcil, Chikkaballapur or his authorized represcntrrtive in his office ar 15.30 Sours on -*ryY5::1.ll.l]lt')^.|leitse be noted thatthc technical proposal will be completel.y evaluared onty on tulfiltinglllt Ptr:sct'ittr:d qualilication c|ileria and llrc secorrtl envelope conlairring ttr".t"tuit"a pr"ice oflt,r will not be'rpcttr:d trntil technical evaluation has bcen completed and the result appro'ed ancl notified to all NGos/

. ('lt()s.

, \:r, I r j,llr

r\ t'wo"stage procedttre will be adopted itt t:valuating the proposals in the order of qualificati6n evaluationbcintl conlpleted prior to technical t:valuation, lr:chnical evaluation being corrrpleted prior to irny financialllrolto''rals be'ing opened. The tr:chnical proPosuls rvill be evaluatcd using the fbllowing criteri.:

f 'r, lt I \ l()urnlil'ir:rtion critel.iar):,l r, r,rrtir)n o1'Nrli( i CBO w tlr (iol( / ( ,l , rr

r,,,lrr:,1 lra,,,'r,ltrrrlrover.ofntorr_:tltanRs.llt lirl, lr iri,rrrr on,jolthelirr.t,l tlnancial ).r:irn,;iii' liirrirrrt:irrl st'ltelllent fbr last 3 .years -- cerrlilir.:d lralurrce sheet ancl I)&l- accourrt with schr:drrlcsir.Nt'. .1 years of experience in carrying out rlic.ctivities - Not less than 3 year.sI Nt''ol pro-iectexecutedrelatingtosanitatiorr(LlciDorSTPorSWMorpromotionofuseoltoiletsetc)-Nol le:s:, than 2 nos.

r'i.l..rrorvledge ,:f kanrrada is essential (l{eacl, Writc & Speak)

l'\li l lJ ('l'hc lirllorvirrg will br: u,aluatr:<l orrly il. l',\lll,-A is satisfir.d)yi:. 1lr. NCO/ CBO experience ot'externally airled pro.jccts (5 poinrs)

'iii. Ilrc NGoi clBo's rerevant experience f.r the assigrr'rent (25 points;;'ir. l'lre (ruality ,rf the methodology proposecr, not excccdi ng2 A4 size pirges (15 points); antrr' Ilte r'ltralifications arrd experience of the l<el stali propo.sed forthe asslgnment (5-5 points).

('rrrriculrrm vitae ol' prograrnrner (loordinator arrtl 4 no. of Clonrmunity Facilitators ibr assessing thet;rr0lil'ications and experience of the personncl proposed to be dtployei for the ur.ig,r.,.,",,t should berrti'lrrtlcrl with the prr)posal (in the forn-rnt o1'thc sirrrrple curriculunr v'itae). Tlese personnel will be rated inrtr'r'ot(lillrc:e,,lritlt:

(i)( ii)

(iii)(iv)

4

General qualifications - (30 points)Adequacy for the project (suitability to lterform the cluties for this assignment. These includeeducation and training, length of expericnce on fields similar to those required as per terms ofreference, type of positions held, tinte spent with the firm eto.) _ (60 points)Experience in the Karnataka region - (5 points)lnvolvement in skills transfi:r program arrd training ability - (5 points)

(a)

lkeidjn& Awa rd o-[ Contract

tltrality antl competence of tlre service slrall be considered as the paramount requirement. .Ihe decision of

llter award o1'the contract would be as under:

F ulfillnrent of qualitication critcria (PAlt'|"-A) is a nrust. Technical proposals (pART-B)scoring not less than 75 o,i, oltltc total poirrts will only bc considered lbl.financial evaluation.

The client shall notily those NGo/ CBO rvlrose proposals did not meet the qualification criteriaard minimum qualif ing mark or were considered non-responsive to the Letter of Invitation andTerms of Reference, indicating that their Financial Proposals will be returned unopened afterconrpleting the selection process. 'fhe Client shall simultaneously notifo the NGOsi CBos thathave secured the minimum qualiflring rnark, indicating the date una ti111" set for opening ofFinancial Proposals' The notification nray tre sent by iegistered letter, cable, telex, facslmile, oreler:tronic mail.

The Financial Proposals shail be opened publicly in the presence of the NGo/ cBos,representatives who choose to attend. 'fhe name of the NGO/ CBO, the quality scores, and theproposed pfices shall tre read aloud arrcl recorded when the lfinancial proposals are oponed. TheClient shall prepare t.ninutesi of lhe Duhlirr rrpening.

'['he evalualion conrtrtittee will tletelrnirre ra'hether the Financial proposals are completc [i.e.,whether they have cosled all iterrrs of the corresponding'l'echnical lrofosats; if not, the Client will:.ot:,th"T

and add.their cost to the initial price],correct any computational errors. The evaluationsnatI exclUcle servlce taxes.

The lowest Financial Proposal (Frn) will be given a financial score (Sl) of 100 points. Thefinancial scores (Sf) oI'the other Financial Pioposals will be "ornpui"iu, sf : I00 x Fm/F inwhich Sf is the financial score, Fm is the lowest price and F the p;ice froposat uncler consideration.

Proposals will be ranked according to their comtined technical (st) and financial 1s9 scores usingthe weights (T: 0'75 &P:0.25) S - Sr x 'l o/o * S1'x P9'6. The firm aohieving the highest combinedtechnical/financial score will be invited for negotiations.

During negotiations the NGo/ cBo nrust be preparOd to furnish the detailed cost 6reak-up andother clarifications to the proposars submitted by him, as ,nuy b"- required to adjudge thereasonableness of his price proposals.

Negotiations will corrrrnence with a discussion of yorlr technical proposal, the proJlose6rnr:thodolbgy (work plsn), staflirrgl rrncl ;rrr\, ,rgg.r1ion, y,,u ,ruy huu., rnno" ,o irnprovt: the ToRs.Agreement must then be reachctl orr th( ltrr,rl ionr, rt',.irtnltin! and r;tallrnonths, krgi ;tics andreporting' Special attention will be paitJ to optimization ,,rrn"i"luir.J outputs frorn t6e NGo/ClBos and to define clearly the inputs recluired from the Cllient to ensure satisfactoryimplementation of the Assignment.

changes agreed upon will then be reflected in the draft contract, using proposed unit r.tes(no negotiation of the unit rates, including the man month rates, if ani.

Having selected NGoi cBOs, arnong other things, on the basis of an evaruation proposedkey professional stafi the Client expects to nego-tiate a contract on the basis these staffnanred in the proposal and, prior to contract negotiations, will require urruron"" that these

(b)

(c)

(d)

(e)

( l')

(g)

(h)

(i)

(.i )

stall'will be actually available. 'l'hc (llierrt will not consirler substitutions durins corrtrrrctItegotiations except ilr cases of utterpecte:tl delays in the starting date or incapacity of keyprofessional staff for reasons of,lreirlth,

Thr: negotiations will be cor.rclucled with a leview of the tlralt form olContract. The (llient and theNCOi CBOs will finalize the contrlct to conclude negcrtiations.

If the negoliations with this NGO/ (lBO lrc successful, the tward will be rnade to him and all otherNCO/ CBOs notified. If negotiations llil, and if it is concluded that a contrlcl with reasonableterlns cannot be concluded wilh this N(;(),'CBO, the N(iOr CBO qrroting sec<lnrl highest score inter:ltnical.,1r'oposals rvill be in,,,itccl lirr nr:ltotiations. 'lhis process 'vill be reltealecl lill an agreeclccrntract is r :oncluderl

lr

Plt:tttrtr ttrlte:1hat the CMC, ('hikkab,itllirpur is not lroultd to selecl irny of ther fi1n1s srrbntittirrg proposals.l;tttllter, as cluality is the principal sr:lec:tion c[iteriorr, the CMC], {'hikkaballapur does not bind itsellin anyrvrry to srrlect the fir'nr offering the lowest price.

It is c'stirtlate:d thal abotrt [9] rrran-rilcrirths ol scn icc:. will be rcquired for the assignrnent and generally youslrorrl<l buse your linancial proposal <ln this ligure .

Yo11 111'e, requested to hold your proposal valid lor r)0 days lionr lhe date of submissiorr withorrt change thePe|sonnel proposed for the assignment and your proposed price. The CMC, Chikkaballapur will make itsbe:;t cflirlts to select a NGO/ C]IIO within tlris periotl.

l)lt'ase note lhat the cost of preparing ir proposirl ;rnd of negotiating a contract inclucling visits to CMC,(.'hil'l<rrballapur, if iury is not reimbursablc as a dircct cost of the assignment.

'\ssrrrrring that the contract can be salislirctor.ill,concluded irrf.Mg.rnll[you rvill be expected to take_rrlrlcorrrnrence with tlre assignrrrr:nt ir .AVqU.gt:

,'r, "irli to ret.nirxl you thal itity ntrltrulir :l 'r ir r t:orrslrucliorr lilr rr with ralrii:h 1,ou ltittltl l,c associate(l,t lr r,'tll rrc,l be elillible to prrlticipate irr lri,ltlrrrl, lrrt anY go(rck;,rr.rrorks resrrllirrgl fiorrr rrr rr:;r,ociatecl rvithllrt' plojcct o1'whiclr this consulting assi!,lu1lr:llt lirlrrr5 4 ,r^,.t.

l)lt'asc nttte that if vou considcr that your filttr iloes rrot have all the expertise tbr the assignnrent, there is norrh.itr:liott to your fi|m associating rvitlr arrothcl lirrn to enable a firli range ol e.xpertise to tre presented.lltitt'cvct , joint ventures betweelr firnrs on tlre shortlist are not pcrnritted except wiih the prior.approval of('l\1(, ('hil(kaballapur' The reqtrest for a .ioint vcnture should be accompanied with firll details of thellropo:;ed ast;ociation.

'\rr irrvitatio't. subr'it the proposats havc bcen n.rified in the her.vs pao.ft$l.* tl*f".-t mrlyrvrvrr'.t:hikkaballapurcity.gov.itr,' wra'w.rrunicipalarlnrn.gov.ini ww\,.mrc.gov.inl www.chikballapur.nic.inlrv'uvrr'. lluidfc.com.

l)lcase note that the remuneration which yorr rece ivr: fiom the conlract will be subject t. n.rmal tax liabilityirr lrltlia' Kindly conlact the concerned tax authorities for further irrformation in this regard if required.

Wt: rvould appreciatt: if you infurnr us by I'e,lex/Fircrirnile:tit) \'rlur acknc'wledgmelrt ol'tlrie rr,rtre ilrl rll'tlri:, lellel of invitrrtirrn; andI Whethel t'r not you ,,,,ill be subrllrl ur , 1

, ,l)o:ol.

Yours faithfully,

t1-.*- ^-5Lu-LE;L otllnilsstoner

CMC, (lhil<kaballapur

t.l

l'l

l(r

l()

6

!-:,rc-lq$[cs:

I . 'lerrns ol. Reference.2. Supplementary Information to NGO/ CBOs.3. Drali contract under which service will be performed.

il

Mxure - f

r:r,rr;inigrr:und:' t'B'trl\ot' l{l"l;''ldBi\'l(:lil

'l-he Government of Karnataka (GoK) through the Karnataka Urban lnfrastructureDervtllopment and Finance Corporation (KUIDFC) has frepared the Karnataka Municipal ReformsProjtirt;t (Kr!,lRP) under the World Bank assistarrce. The goal of the project is to improve the level,quality ancl sustainability of basic urban services in selected Urtnn Local Bodies (ULBs),contributing to improved quality of life. The KMRP is consistent with Government of lndia,s urbanrelorm objectives, which entails a reform agenda to initiate the process of:(i) Enhancing the capacity of ULBs to assume their functions in accordance with the 74th

Constitutional Amendment, with greater sustainability and accountability;' (ii) Strengthening local finances through rationalization and improvement of propurty tax andlevy of sufficient user charges;

liiil Ensuring improved maintenanct.. of exir;ting assets; and(iv) lntroducing better accourrting and financiaimanagement practices. The KMRp wouldprovide the momentum for the overall reform proCess by supporting these objectives inKarnataka and promoting the emergence of better functioning c;itiesl

Thr-' primary drivers for tho initiation of KMRP has been b'ridging the gagrs in urban'rtltitrilructr"lre provision,.supplemonttrrrl f tnrr,t'r, rirl re$ouroes; rlncl technicgt ci'apicity rriici'neeting thettttttt:rl urban publir; health nttd setnitr,rllr) ll,r,,hr. llnplernerrrlrrrll T4th Constiiutiot:iall\rlrendment intrue lertbr ernd spirit is the conter:t in whrch the KMRP is beingj undertaken. Outputs from severalvital studies, financial assessment and social and environrn"ntrl assessment,'"t.. n"u" formed

thc. backbone for the project appraisal leading to approval.

Thr: project investments are performance baserj and demand driven. However, KUIDFCassunles the respons.ibility oj financing 32 ULBs (comnritted to implement retorms; under KMRpas per GoK order. ULBs financial capacity, their efforts towards resource mobilization andcommitrnent to reforms are the hinges that opened the doors for these ULBs to enter KMRp.

KMRP Objectives:

fhe broad objective of.the KMRF' is to improve quality of life of citizens by supporting State urbanrel'ornrs anrJ improve city managerment and nrunicipariervices.The particular objectives derived from the broad objectives are:

' Enhancr3 accountability, transJrarency and promote good governance. Merktil LJLBs need sensitive, dermancl responsive and self.ieliantlrrrpr:ve service.delivery byway()f nrlvi,rrr, ,rrq thet;";;;';iiiucentr.alizntion arrclrr,anagementirl bol.h state and local lrvel. Ciombine state level policy suprport and local action plans

' Promott: institutional reforms; capacity buildrng measure and perfornrance based investments

Nccd lor Present Assignmerrt:

KMRP is being implemented in 32 towns/ cities under 4 packages in selectedUl-Bs of Karnataka. The details of the major project components are classified intolnstitution:rl Development, Municipal lnvestmeni support and Bangalore DevelopmentComponent' There are about 90 sub-projects which'are taken rp "-no

few sub-projectsare completed and some are at various stages of implementation. A dedicated projectlmplementation Unit. (PltJ) in each project ULg nas Oeen established for effectivetrnplementation of sub-prcrjects. UGD woiks in 6 project towns and comprehensive 24x7water supply works in 4 project towns are undei implementation. providing iouseholoconnections for UGD in these project towns is also taken up under the projJct. As such,

1

llr

lv.

it is essential to bring-in awareness among the community on the essentiality of gettingUGD House Service Connections. ln this regard, it is proposed to hire the services oflmplementing NGO for the promotion of houGhoid connections in Chikkaballapur town.As per ULB records, the no. of households in the town is about 11,SOO, the no. ofhouseholds covered by UGD network is about 7500 and the no. UGD house serviceconnections already provided by ULB is about 1500. The balance no. of house serviceconnections to be provided is about 6000. However, the NGO/ CBO is

""p".i"J to carry

out field survey in order to ascertain actual no. of possible house service connections.

lScope of the Assignment:

The lmplementing NGO will deliver the services related to social & communitymobilization activities and achieve UGD house service connections. The lmplementingNGo will work closely with the Commissioner & PIU of the concerned ULBs and ApexNGo at KUIDFc for imprementing the assigned activities.

The purpose of the assignment is to:

. Educate and create awareness among stakeholders on the importance of thehousehold UGD connections.

' Enhance the participation of local community on payment of UGD connectionfee, cost and tariff on a regular basis for better services and maintenance.

' Create awareness in the community on the importance of Sanitation andhygiene.. Build awareness about the GoK's water and sanitation policies.

' Enhance the capacities of the people's representatives, staff of IJLB and localcommunities on proper managettlenl of UGD assets createcl under the project.Enhancing the capacities of ULB's Staff on Operation and Maintenance of UGDfacilities.

Methodology:

The methodology to be adopted by the lmplementing NGo is to deliver the servicesbased on participatory approaches like . Farticipatory *rfi Appraisal (pRA), participatory

Learning Approach (PLA), Focus Group Discussions ticoi-olt" coltection methods and directinteraction between various stakeholders. These p"iti.ipJiory methods, tools and facilitation. process will enhance and promote community intermediation servicer io " Lrlei extent. nltstakeholders of the project should be informed for suitable decisions at all levels ofimplementation of the assignment in order to achieve the ultimate objective of providing houseservice connections.

Outline of the Tasks:

. This assisry19$ includes, carrying out various social support activities for variousstakeholders of the chikkaballapur town in orcler to achieve the UGD house service connections.lhe assignment also promotes to enharrce coordination for technical inputs/guiclance.

Out Puts of the lmplementing NGO:

The outputs of the implementing NGos are broadly classified as indicated below:(a) Awareness Stage:r Building rapport with various project stakeholders' Report on assessment of compliance to all GOs/circulars/policies relating to UGD.. Dissemination of project related information.

V.

vt.

vil.

a

a

a

a

(bt

a

a

a

a

a

a

a

a

a

a

a

a

a

a

()

Motivating community/User groups on promotion of UGD conrrections ancl Operation andMaintenance of the assets created under the project.Motivating urban poor (including EWS/BpL/sc/srs etc)to take house service

connections of UGD.lnformation on connection charges, monthly fee/ tariff, options available and concessions.Availability of application forms and documents to be provided.Use of social media for awareness.Provision for online submission of application.

UG;D-HSC Process related aclivities:

Achieve HSC end to end and co-ordinate with the ULB. The associated activities include;Door to door campaign and household consultationProvision for online availabilily of ap6rlicationsAtlsist conBumers on fillirrg-rr1 r r, I il1 ,1,1 nticrns, doc:urnr nts to b,l frrrnislrcrd ,lnr:l submissionl.o the ULBcollection of UGD connection fere, cost/ tariff anrj follow-up wiilr householdsUpdate UGD related registers, ciocuments, database nranagement etc.Ensure establishment of escrow account by ULB.Ensure ULB processes applications by single window system.Assist ULB in processing of applications.

Capacity Eluilding:

Preparation of capacity building activities plan.Training of plumbers/ valve men/ masons/ SHGs etc.Capacity Building of ULB representativr-.s.Conducting health and hygiene relabd orientations at schools/ colleges/SFlGs.orientation of community/user groups/ operator and uLB staff on o&M and assetmanagement of UGD.

IEC Activities:

Planning of IEC Actirrities.Orr;;rrri.zirrlion of lt (, ar:tiritr, ,, ,j!rect plays, Jathas, l)istribution of panrpfulets, posters,

l3roch ures, Handouts, Hoi:rdin gs, wall writings, stickers, slidesi, Focused groul:Disr;ussions, Exposure visits etc.Organization of Jathas in Schools and colleges.Conducting competitions - Elocution, essaywriting ancJ drawing at schools an4 colleges.

Reporting:

lnception Report.Monthly reports.Completion ReportAll reports in hard and soft copy.

Documentation:

Documentation of best practices.Shraring and articulation of best Practices and outcomes of the project with diffr:rentstiakeholrlerrs.Any othet tlommurrily Develrrlrrr,r,rr I livities assigrreo from tinre to timo to rne ,et theolrlectives of KMRF, through-out the contrac;t periocl.

(c)

(cl t

(e)

(f)

lx.

10

Vlll. Schedule of the Assignment:

lnitially for g mortths/ upto complt;lion of project period, whichever is erarlier. Theindicative milestones for providing house service conneciions (HSCs) are as follows;

r Mbntti_i:$*l 1 .." 2 ii.1,,3, 4i#:,.: ii#.5= i Flilir. it+;{i1i,l; fti;n li";i; ttt4liri,.:fi.20R 700 120e-l r2,,.5, 0 ffi

The services shall be continued, if needed, subject to satisfactory performanceand outputs, on mutual agreement on the same t,erms and condiiions. Regularcommunication shall be established with the Apex NGO at KUIDFC. Any deviations tnindicattive milestones shall be furnishecl in Form F-4 with adequate justifications.

Conditions of Payment and Schedule:

The NGos are requested to give their methodologies considering the outputs asabove and the current status of work at ULBs duririg the time of submission ofproposals' Also, monthly programme schedule shall 6e furnished alont with theProllosals, with appropriate justificaliorr ensuring all planned activities are givenadequate importance. The sarne will be evaluated and award of contract is linked to it.All payments are linked to performance i.e., on completion of House serviceConnections in all respects and sewage flows to the system. The NGOs shall beopen for suggestion/ modification of schedule on award oftontract, if required.

No' Mobirization adva.nce tooiffint

schedule ., 2Oo/o of the contract vaiue on acceptance of Letter of Award, signing of i: agreement, establishment of office, deployment of Key persoinet inJ

, 9Jaff, against Bank Guarantee from any Nationalized local bank in ;; . Kglnataka ii: ''i'iyj;u;i"tifflTls:'JJ]1bas r-- - -- - ------- ---- -- i

' 50% of unit cost of consultancy x Number of applications received i

, ('t mobilisation advance is availed) vFrrrverrvrre reeer'ev ;

-oRli 99% of unit cost of consultancy x Number of applications received i

, (,t mobilisation advance is not availed) --- -" j

i

b. on providing'HScs end to end and sewage flow to the system ii 30% of unit cost of consultancy x Number oiHscs achieved ,

i (if mobilisation advance is availed) svrrrs'sv

j

oRit, 40% of unit cost of consultancy x Number of HSCs achieved ir-. , {!f mobllis-ation advance is not'avalled) j

Performance Appraisal and Review:

The performance will be reviewed based on the deliverables as per monthlyschedule and overall performance. The ULB shall be responsible for monitoring all

X.

10

11

activities on a day to day basis besides reviewing/approving all reporls of thelmplementing NGO and shall be res ponsible to suggest any rno-ifications/changes, ifnecessary. The monthly/ periodic proJress shall be submitted to KUIDFC tfrrough UtB.Any other suggestion made by KUIDFC during the review, in order to achLve theohjective of the assignment, shall ber binding on the UI._B/NGO.

rl"r rr1ti.)fi edi Pers<rnnel:

The following table shows the proposed minimum key personnel along with thedesired experience, minimum qualification and professional experience includiig person

No. Position

Pror;r'ittnorclrnator

Specific experience

5 years working experience in the field oT

be an added

Community Development programs,including Social Techniques like,Participatory Rapid Appraisal, SocialMapping, Cilpacity Building, tEC,Participatory monitoring, coordinating withdifferent stakeholders, Management ofwater supply/ UGD projects and workingwith urban water and sanitation sector willleeryqg,eg_egvantage. I: years wrrrkrqt e,'pl*;,e'ia.l. in trc riertct i:ii I nn*;;-t"*tntCommunitlr f)evrrlt,f)ilr, rrl ptogt.Btnrir, j Sotiat {:iciencesincluding rnobili;zation <lf U rba n Com m un ity,Socio Economic Survely,Capacity building,Motivation,lmplementation of pro-poor programs lEC,Participatory monitoring, coordinating withdifferent stakeholders, Management ofwater supply/ UGD projects and workingwith urban water and sanitation sector will

Min. qualification

MSW or Postgraduation degreein Social Sciencespreferarbly with acommunicationand documentationbackground.

PersonManMonths

(|x4

Co-

fl'aneomdaffi.br)rrnd marlner. However, CVs of the above mentioned key personnei only will ne evaluateo.

Xll. For Clrange in Key personnel:

Wherever change in key personnel is proposed, prior approval of the ULB has to beobtilitted. For any change/ replacement of personrrel 10% of tho agreed rate for the position willI I'rr.lttr:'1fi:l

xlll lJat;r, services and Facilities; to Be provided by the client:

UL B will pn:vide all available data pertaining to the town which are necessary for completion of thesetvtces in etther hard/ soft form as necessary eithJr by ULB or through the conceiieJaiencies. uLB willensure that all required data are made available to the trtoo=.

XlV. Reporting:lmplernenting NGo will directly report to the Commissioner, Chikkaballapur on a day to day basisand work with PlU. The informaliorr/ reports/ progress shall be communicated to all members of theKMIIP Cell, Apex NGO at KUtDFC.

l1

.12XV. Penalty:

Penalty at a rate of 0.5% of the proportionate fee /cost of the balance worksubject to a maximum of 10o/o of the total agreed fee fcr that month.

per week of delay

Annexure - 2

SUPPLEMENTARY INFORMATION FOR NGO/ CBOS

l)roltosals

(l) Proposals should include the tbllowing infbnnation:

(a) Tec;lrnical Proposal(P/\RT A-)

a. A compliance to the qualification criteria in Forln F_2.

0lAR.l_ tt)b'A brief description of the firm/organization and an outline of recent experience on assignments/

projects of similar nature executed during the last 3 years in the format given in Form F,-3.c' Any comments or suggestions of the NGO/ CBO on the Terms of Reference (TOR).d' A description of the manner in which NGo/ CBos would plan to execute the work. work plan

time schedule in Fornr l'--4 and approach or methoclology pioposed for carying out the requiredwork.

e' The cornposition of the team of personnel which the NGo/ CBo would propose to provide and thetasks which would be assigned to each teanr member in rr'orm F-5.

f' curricula vitae of the individual key staff members to be assigned to the work and of the teamleader who would be responsible f<rr supervision of the team. The curricula vitae should follow theatl.ached Format (F-6) duly sigrrccr rry rrrr: c:''cerned pers.nrrer.

g"I'he NGO/ CBO's conrments, il'alry, on tlre data, services and facilities to be provided by CMC,Chikkaballapur indicated in the 'lerms of Reference (TOR).

h'The NGO/ CBO's Work program and time schedule for key personnel in Fornr F-g.

(b) l:.i[ancial P].spo-qals

The financial proposals should include the Schedule of Price Bid in ['or.m F-7 with cost break-upfbr the work program indicated in l.'or.rn 1,._g.

Two copies of the proposars srrourd be submitted to cMC, chikkabailapur.

The NGo/ cBo should note that the Contract for this assignment will be with cMC, chikkaballapur.Payntents to the NGo/ cBos will'be ntade in accordance witt an ug.."a estimated schedule, assuring theNC'io/ CBos of regular deposits as long as work proceeds as plannejand invoices with relevant supportingdocuments are submitted for approval on a timely basis.

Review of renorts

'\ teview committee consisting of follorvirrgr oflitt:r'r; of the cMC, clrikkaballapur will review all reports ofN(iol (lllos (Monthly report.s and c-onrpletion l{cports) and suggesr any modifications/changes considerednecessary within l5 days of receipt.l. Cornmissioner2. Environment Engineer3. Colnrnunity Affairs Officer4. AEE - PIU

(2)

(3)

(4\

I2

L3

I4

FORM F'-1

Irrotn

Sir:

llidng-

To

Chilikabtllaltur town

I/We NGo/ clBo herewith enclose Technicar and Financiar proposal forselection of my/our firm for promotion of UGD House service connections under KMRp in Chikkaballapur town.

We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, wewill sirictly observe the laws against fraud and corruption in force in India namely ,,prevention

of Conuption Actl9ll8".

we hereby certifli that we have taken steps to ensure that no. person acting for us or on our behalf willengage in bribery.

Yours faithfully,

Signature:

Full name

and address:

( Authorized Representative)

74

1:)

FORM F-2

Check list for compliance to the eliqibilitv criteria

1/ ficf the appropriate boxes)

l. Ilcgistration with GoK/ Gol( agencies

I - -l yds [---l ruottt-r_._J r i

2 il. lurnover of more than Rs.10 lakh

l_-_l Yes [l *"

b. lf Yes, tick appropriate financial year

Ll 2013-14

f-] 2012-13

[] 2011-12

3. Finarrcial statement for last 3 years

tl 2013-14

[] 2oi2-13

t-] 2011-12

4 No. of yoars of experience in carrying out IFC activities

I --l

less than 3 [--- | tvtore tlran 3 yearsl____l years L__J

5. No. of project executed relating to sanitation (UGD/STP/SWM/Promotion of use of toilets etc)

l_ __] less than 2 Nos.

[_] More than 2 Nos.

6- All Staff to be deployed for the current seryices having knowledge of kannada (Speak/ read/ write)

i-] Yes l--l lro

All tlte above furnished informatir:n is true. All relevilnt certificates :.rttached.

Signature & Seal

15

' 16

FORM F.3

!J\o. Name of Name of Owner or Cost of Date of Date of Wasassign- project sponsoring @ *,nF*""_"nt ffirion Ci"ment authority ment ment*tirf""-torily ' \

completed

1234s678

l. Brief Description of the Firm/O rganization:

2. List out experience of extemally aided projects

3. Outline of recent experience on assignments of similar nature:

Note: Please attach certificates from the employer by way of documentary proof.

16

1-'1

n(Utl-4- F-.{

WORK IILAN I'IIVIE SCHEDTJI..E

A.

Sl. ltern Monthwise programNo. lst 2nd 3rd 4th .5th 6th 7th 8th 9th

ll. Compilation and subm ts

f . Inception Report ftlithin I5 duys ctfatvanl ofwork & signitrg agreement)

l. Monthly Reports (tltithin llth a1,1.1, trr'rt rt , tttlt)

t. Cornpletion Report (kl ithin I0 du.v,r of'u c'ompletion of sen:ice/ project periotd)

('. A short notr: on the line ofapproach and rnethodology outlining various steps for performing theassignment.

l) (lonrrrretrts or suggestions on ,,Terms of Refcrence.,'

I7

F'ORM NO.F-s

l. Iighnical/Manaeerial Staff

SLNo. Namc.

Support Staff

Sl.No. Namc

)

Position

Position

Task assignment

Task assignment

18

19

FORM F-6

Foniu.lr Or CunnrculuM Vrr.ln (CV) FonPnoposno Knv pnornssroNAl srAFF'

Ittopost'd Position:

Nanre of Film:

Nirrrrc ol'Sinfl':

I I , r. ,:'ili lll:

l)irtt ol'llirlh:

Yeirrs wilh Firm/Entity:

Menrbership irr Professional Societies:

Nationality:

Detniletl'lasks Assigned:

Key Qualilications:

lGive an outline of staffmember's experience ancl truining most pertinent to tasks on assignment. Describe degreetI't't''Vrttnsihillty held by staff membeV on rele'vqnt prcviou,t o,rsignments and give dates eid locations. (.tse about1,,,1t,1

1t.t.r,,t,.l

Education:

lSunmurizc college/university and other specialized cducation of staff member, giving nam:es of schools, dates \tttlt,trcled, antl degrees obtained. Use about one quqrter oJ'u page.l

bt)mplgyment Record:

lslrrtirru with present position, list in reverse order e,vety cmployment heltt. I.ist all positions helfl by staffmember:;intt gruduation, giving dates, names of employing orguni:utions, titles oJ'positions held, and locations ofus;i11ttments. For experience in last ten years, also give typcs of activities performed and client referenc'es, whereulrytntpriutc. Use about two pages.f

L9

20

l,rrnguages:

lf'or each language indicate proficiency: excellent, good,./'air, or poor; in speaking, reading, andwritingf

Certification:

l, the undersigned, certi$r that to the best of my knowledge and belief, these data correctly describe me, myqualifications, and my experience.

Day/tufonth/Year

Full name of authorized representative:

lsignilure of staff member and quthorized representative of thre Firntl

Full name of staff member:

20

2I

FORM F.7

Cost Ectlntate qf $ervices. List of l'orsonnel nnd Scheduls of Rates

l. Renruneration ofStaff

Name Rate

. (per month,/ day/ in

(a)'l'earn Lcader(tr)(c)

Total(cunency)

Sub-Total (l)

Total

Sub-total (2)

Total

Sub-total (3)

T'otal

', (lffirc.Estib[Ehsetrte

(a) t )l1icc ront(h) I:rrrnilures(c) Others (give details)

J. l'ransnortation

(a ) 'l'ravel

(h) Othqrs (give details)

4. IEC Activities

Rate Nos.

Rate Nos.

Rate \ps.

Sub-total (4)

(1) t(2) +(3)+(4) \'l'o't'At, cos'r"

COSTOF CONSULTAIICY PER HSC: rorAl cosrN-0. OF HSC TO BE PROVTDED (6000)

21,

zz

FORM F-8

MONTHS

Nane Position I Z 3 4. J_ 6 7 E 9 Numberofmonths

Total

Repor:ts Due/Activities and Duration

t.)J.

4.5.

6.

7.

8.().

t0.

Field FullTimeReports DueActivities Duration

Part Time

22

2.)

Contract for Consultinq Serviccs

l llt:i ('oN]'t{ACT

__ _ -. 200

("Contract") is entered into this [starting date of assignmentl _ day of_ ("the Client") having its principal place of business atby and between

, and ("the NGO/ CBO") having their principal office located at

$ l llil{Ij,AS, the C'lient wishes to have the NCIO/ CBo perlirrming the selvices hereinafter referred to, and

\\'lltiltllAS, the NGO/ CBO are willing to perform these services,

NOW 'l'llERliIrORE THE PARTIES hereby agree as follows:

| {, t: rt lt'rts:

(i) 'l-ltc NCo/ CBO shall perlbrm the services spccified in Annex A, "Terrns of Refc'rence imd Scope ofServices" which is made an integral part of this contract ("the Services").

(ii) 'l'lte NCiO/ CBO shall provide the reports listed in Annex B, "NGOi CBOs' Reporting ()bligations",r'vithin the time periods listed in such Annex, rrnd the personnel listed in Annex C, "Cost Estimate ofServices, List o{'Personnel and Schedule ofRates" to perfbrnr the Services.

(iii) 'l-he Client may find it necessary to postpone or cancel the assignment and/or shorten or extend itsdtrration. In sr"rch case, every effort will be rnade to give you, as early as possible, notice of any

' changes. In the event of termination. the NGO/ CBO shall be paid for the services rendered foicarrying out the assignment to the date of ternrination, and the NGO/ CBO will provicle the Client withany reports or parts thereof, or any othcr inlilrrnation and docurnentation gathered under this Contractprior to the date of termination.

2, 'l'ernr:

I'he N(iO/ CIIO shall perform the Servic:crs tluling the period conrmencing ._ and continuingoranyoth,lrperiocl ir:lrll lrr:,rrbsequentl),u,rlr"tedbythupartiesirrwlilinl5.llrr rrrry.r,lt

['it 1' 111att t'

n. (lc_r!ng:

I;or services rendered pLlrsuant to Annex A, the Client shall pay the NGO/ CBO an alnount not toexcced the ceiling of

--- The cost for providirrg per H<luse service connection works

ottt I{s.----------. This amount has been establislred lrased on tlre understanding that it includes all of theNGO/ CBO's costs and profits as well as any tax obligations that may be imposed on the NGO/ CBO.'l'lte payrnents made under the Contract consist of the NGO/ C'BOs' retnuneration as defined in sub-paragraph B below and of lhe r'eirnbursable expenditures as defined in sub-paragraph C below.

('

&s!oul-era!-e!:

As specified in Annex C, "Cos1. Estirrrate of Sorvices, List of Personnel and Schedule of Rates',, onlylbr reference.

Ilr.irlDqrablio:

It is deemed to be included in the pr()posirl urrle ss & until rnulually agreecl upon fbr u spccilic activity.

.1.

lt.

23

24

D. Pa),mentConditions:

Payrnent shall be Inade in [spectfu c'trrrcnc.t,f ,rro laterthan 30 days following subnrission bytheNGO/CBO of invoices in duplicate to the Coordinator designated in paragraph 4.

4. Project Administration:

C-oordinator:

The Client designates Conrmissioner, CMC Chikkaballapur, as Client's Coordinator; the Coordinatorshall be responsible for the coordination ofactivities under the Contract, for receiving and approvinginvoices for payment, and fbr acceptance of the deliverables by the client.

Timesheets:

During the course of their work under this Contract, including field work the NGO/ CBO employeesproviding services under this Contract may be required to complete timesheets or any other documentused to identifo time spent, as well as expenses incurred, as instructed by the Project Coordinator.

Records and Accounts:

'l'he NCiO/ CBO shall keep accuratc arrd systt'matic records and accounts in respecl of the Services,which rvill clearly identifl, all charges atrd expenses. The Client reserves the right to audit, or totrominate a reprrtal.rle accounting firrn to audit, the NGO/ CBO's records relating to amounts claimedunder this Contract during its tet'm and any extension, and for a period of three months thereafter.

'B.

C.

5.

6.

8.

9.

Performance Standard:

The NGO/ CBO undertake to perform the Servicescornpetence and integrity. The NGO/ CBO shall(lontract that the CIient considers unsatisfactory.

'Confidentiality:

with the highest standards of professional and ethicalpromptly replace any employees assigned under this

The NGo/ CBO shall not, during the term of this Contract and within two years after its expiration,disclose any proprietary or confidential inforrnation relating to the Services, this Contract or the Client's business oroperations without the prior written consent of the Client.

7. Ownership of Material:

Arry studies' repofts or other material, graphic, soliware or oth'erwiscr, prepared by the NGO/ CBO for the(llient trnder the Contract shall belong and rernain the property of theClient. The NGO/ CBO may retain acopy ofsuch clocuments and software; but shall not use them for purposes unrelated to this contract withoutprior written approval of the Client.

NGO/ CBO not to be engaged in certain activities:The NGOi CBo agree that, during the term of this Contract and after it terrnination, the NGO/ CBO and anyentity affiliated with the NGo/ CBo, shall be disqualified {iom providing goods, works or services (other thanthe Services or any continuation thereof) for any project resulting from oi closely related to the Services.

. lnsurance:

The client does not undertake any responsibility in respect oflife, accident, travel or insurance coveragefbr any of the NGo/ cBo staff or persons associated with the assignment.

24

atrZJ

ll). Assignment:

'l'he NGO/ CBO shall not assign this Contract or sub contract or any portion of it without the Client's priorwrittcn consent.

I L l,lw (,loverning Contract and Languages:

lhe, ('otttrnct shall be governed by the lrrr,vs ol (lrri.rn of India arrrj the language of thc Crlrrtract shall bel:irrglish.

12. 'l'he (NLrrne of NGO/ CBO) shall indemnify and hold ltarmless the (Name of Client) against any and all claims,tlcttrantls, and/or judgments of any nature brought against the (Name of Client) arising out of the services by theN(iO/ CllO and it's staffunder this Contract. The obligation under this paragraph shall survive the termination of \

lhis ( irntract.

l.t. 'l'axcs

."|'he quote provided by the NGO/ CBOs will he inclusive of all the taxes, duties, fees, levies and otheriltlpositions levied under the existing, amended or enacted laws during life ofthis contract except for Service Tax.Scrrvice Tax shall be paid extra by the Client, to the NGO/ CBO based on the prevailing rates from time to time

dtrring the execution ofthe contract, on production ol'proofofhaving paid i.e. either original voucher/ receiptsctc.

14. Disputc Resolution

'\rrv cliqllrlc' arising'out of tht: Contract,, u,hich t:rrrrrrot be arni,;nlrl) settled behveen the parlies, shall berr'lctlt:rl tcl arbitration in accordance with thc l\rbilr,rtion and Concilintirln Act, 1,996.

FOR TI-IE CT,IENT FOR TI{E NGO/ CBO

Signccl by

'l'itle:

Signed by

Title:

r\rrnc.turc A - Description of Services

Anrrexurc B * NCO/ CBO reporting obligations

Anrrexurc cl - cost estimates of services, list r:f personnel & schedule clf rates

.E

Government Of KarnatakaKARNATAKA MUNICIPAL REFORMS PROJECT {I(.M.R.P}crrY MUNT.IPAL couNctw .HTKKABAILA''R

Chikkaballapur District Karnataka State=============================================No:CMC/CBpUR/KMRP/UGD/NGO/CBC,1126 /ZOI4-LS. Date: 06-08 _ZOL4.

The city Municipal council (cMc), chikkaballapur, chikkaballapur District,Karnataka invites bids from NGos/ cBos for the work of promotion of UGD House serviceconnections in chikkaballapur town over a period of 9 months proposed under KarnatakaMunicipal Reforms project (KMRP) with worrd Bank funding.

The bid document will be available from 0B-0 B-2oL4.Bidders can view and downloadthebiddocumentfromwww.chikkaballapurcity.goV.i0,,www'mrc'gov'in, www.chikbailapur.nic.in, www.kuidfc.com. Bids have to be submitted byhandl post in the office of cMC, chikkaballapur at the foilowing address, city Municipalcouncil, chikkaballapur, Bhuvaneshwari circle, Townhall, chikkaballapur - 562 lot,Telephone: 08L56-270450/275557. The last date and time for receipt of bid is 08-08-2014(15 days) up to 15:00 Hours.

s,LQ*)spoJYt',tPresident,

City Municipal Council,Chikkaballapur.

- sl$lrs.:,CommissionEr,

City Municipal Council,' Chikkaballapur.

Government Of KarnatakaKARNATAKA MUNICIPAT REFORMS PROJECT {K.M.R.P}crry MuNrcrpAr couNcil, cHrKail;il;^...

Chikkaballapur District fariataka State= = = = == = = = = = == == = = = == === == = = =: =i = = = == = == = = = == = = =

with refertnt: !9 the notification No:cMc/cBpuR{(yrplucolNco/cBo/

r26/20r4-LsDt:06-08-2014 Para 2,the hrll;l;;r receipt orbicr is zz-oe-:;;iliniiuuo of 08_08_2014.5,lt*)stt l<*'

president.CiY.T.u.nicipat Councit,

Chikkabailapur.

-Ssr.G.e^._Commissioner,CiY.Y.u.nicipat Councit,

Chikkabaltapur.

coRRrcENpuu