Post on 15-Dec-2015
旅馆
Unit 4 Meeting arrangements
Task 2: Preparation for a Meeting会议筹备
旅馆
Key words and expressions: Dialogue 1
notify 通知Tremendously 猛烈地
recession 萧条be concerned
about 关心
assure 保证fiscal 财政上的
memo-pad 备忘录
旅馆
• What kind of meeting are we going to hold among the department directors ?
• What subject should we choose?
• Why will the meeting be held?
• What time is the meeting going to begin?
• What will every participant need to bring to the meeting ?
• What should the secretary do ?
Answer the following questions according to dialogue 1 Answer the following questions according to dialogue 1
旅馆
• A: Georgia, I have told you to _______ David Morgan, an American Economist I met at Guangzhou Fair. How is everything going now?
• B: He has _________ to give our staff a lecture next week.
• A: What is he going to talk about?• B: The opportunities and __________ a
Chinese company like us might face after China’s entry into WTO. He will give a lecture first, then our staff can take part in a _______________ (小组讨论) , and finally he will answer the questions _______ by our staff.
contact
promised
challenges
panel discussion
raised
Fill in the blanks according to Dialogue 2 Fill in the blanks according to Dialogue 2
旅馆
• B: Great. I’ll give a welcome speech at the beginning. You’d better ________ the agenda.
• A : I will, Mr. Miller.• B: Our conference room is too small. Will you
_______ (预定) the international conference hall in the Galaxy Hotel ( 天河酒店 )?
• A: No problem.• B: What ______________ ( 增补者,增补物 )
equipment does Mr. Morgan need for his lecture?
• A: He said he would use some PowerPoint slides ( 幻灯片 ) in his lectures and an _________projector as well. I will see to it.
reserve
supplementary
overhead
type out
旅馆
Key words and expressions: Dialogue 3
regular weekly meeting 每周例会come up 发生;发现
a couple of days 两天all the attendants 所有与会者
preside over the meeting 主持会议brain-storming questions 头脑风暴问题hand out these questions 提出问题
I won’t disappoint you 我不会让你失望
旅馆
• P : Georgia, have you ______the conference room yet?
• G : Mr. Miller, I’m sorry it has been ________ by the sales department for the monthly sales meeting.
• P : Oh, I forgot, Mr. Parson told me that. Well, how about ____________ our training session to 3 p.m. this afternoon?
• G : OK, I’ll see to it.• P : Let me see. The R&D department (研发
部) has asked to ____________ our training session (培训课) just now.
set up
occupied
putting off
take part in
Dialogue 4: (会议时间、参会人员变更)Fill in the blanks according to Dialogue 4 Fill in the blanks according to Dialogue 4
旅馆
• So we need to _________ the seating plan?
• Yes. You need to prepare more chairs, glasses, pencils, and paper as well.
• Should we _____ tea during the session?
• Yes. You can _______ that with some tea ladies.
• Anything else you want me to do?
• You need to be personally __________ for ___________ the conference room is ready before 2:30 p.m..
• No problem.
rearrange
serve
arrange
responsiblemaking sure
Fill in the blanks according to Dialogue 4 Fill in the blanks according to Dialogue 4
旅馆
• concern promise reserve occupy raise arrange responsible challenge serve
• He ________ her some jewels for her birthday.
• You'd better not _______ yourself in such things.
• All the front seats are ________ for foreign guests.
• These activities ________ most of her time.
• I have ________ to meet Tim at the station.
arrangedoccupied
reserved
concern
promised
Supplementary exercise: Fill in the blanksSupplementary exercise: Fill in the blanks
旅馆
• The level of our scientific research has been _______ .
• I am not __________ to you for my actions.
• He __________ me to another game of chess.
• The scientist ______ the country for 32 years.
raised
responsible
challenged
served
旅馆
• set up type out put off come up• preside over hand out make sure • The conference was ________ over by the chairman
. • The doctor keeps ___________ warnings about
smoking.• I __________ you would come today.
• Never _______ till tomorrow what you can do today.• _______ the mosquito net before you make the bed.• His secretary ___________ the report.
presided
handing out
made sure
Set up
typed out
put off
旅馆
How to arrange meetings effectively
Before the meetingBefore the meeting
• fixing the date, the venue, the seats, • Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
旅馆
How to arrange meetings effectively – dialogue 1: luncheon meeting
Before the meetingBefore the meeting
• fixing the date, the venue, the seats, • Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Notify: _________Time: _________
Subject : _________
What to bring: _________
Notify: _________Time: _________
Subject : _________
What to bring: _________
____________________
旅馆
How to arrange meetings effectively – dialogue 1: luncheon meeting
Before the meetingBefore the meeting
• fixing the date, the venue, the seats, • Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Notify: the department directors Time: 11 o’clock -1 p.m. Subject : work out a solution to go through the global economic recession What to bring: a sales report
Notify: the department directors Time: 11 o’clock -1 p.m. Subject : work out a solution to go through the global economic recession What to bring: a sales report
order lunchorder lunch
旅馆
How to arrange meetings effectively – dialogue 2: a lecture
Before the meetingBefore the meeting
• fixing the date, the venue, the seats• Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Date: _________ Agenda: _________ - _________ - _________ - _________
Date: _________ Agenda: _________ - _________ - _________ - _________
Contact : _____ Reserve: _____
Contact : _____ Reserve: _____
Prepare: _________Prepare: _________
旅馆
How to arrange meetings effectively – dialogue 2: a lecture
Before the meetingBefore the meeting
• fixing the date, the venue, the seats• Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Date: next weekAgenda: a welcome speech-give a lecture -a panel discussion -answer the questions
Date: next weekAgenda: a welcome speech-give a lecture -a panel discussion -answer the questions
Contact: lecturer Reserve: conference room
Contact: lecturer Reserve: conference room
Prepare: an overhead projector
Prepare: an overhead projector
旅馆
How to arrange meetings effectively – dialogue 3: regular weekly meeting
Before the meetingBefore the meeting
• fixing the date, the venue, the seats, • Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Subject: _________Subject: _________
preside over the meeting: _________ -- _________
preside over the meeting: _________ -- _________
旅馆
How to arrange meetings effectively – dialogue 3: regular weekly meeting
Before the meetingBefore the meeting
• fixing the date, the venue, the seats, • Prepare the use of services (laptop, microphone, meeting)• Send meeting notices (venue, date, time, agenda)
After the meetingAfter the meeting
• Get to know the attendants• take minutes (main idea, motions, result of votes… )
During the meetingDuring the meeting
• Type up the minute Distribute the minute
Subject: find a good name for our new product
Subject: find a good name for our new product
order lunchorder lunch
preside over the meeting: hand out some brain-storming questions -take notes
preside over the meeting: hand out some brain-storming questions -take notes
旅馆