Rita M. Galindre

• DHS – Program Assessment & Integrity Division (PAID)

• MN Federal TANF Reports Manager– TANF Work Participation Rate– TANF Work Participation Case Reviews

DHS-PAID-pwrmg72

Work Participation Rate Knowledge Assessment

MFWCAA – September 30, 2009

The TANF Work Participation Rate (WPR) is:

Federally mandated work performance requirement

MN’s TANF program is MFIP

Must meet 50% WPR

Case Reduction Credit (CRC)

The Work Benefit Program impacts the WPR.

Work Benefit (WB) eff. 10/1/09WB non-2 parent cases are counted

in WPR (SSP-MOE cases)WB case may have two-parents, but

not counted in WPRCASE/NOTE how prospective

income & hours determined

1. The TANF WPR does not include which of the following case types?

○ MFIP or WB two-parent cases

○ One-parent cases

○ Federal Food Only cases

○ Cases that received a $0 TANF benefit issuance for the report month

1) The TANF WPR does not include case types:

☼ MFIP or WB two-parent cases

☼ Federal Food Only cases

☼ Cases that received a $0 TANF benefit issuance for the report month

2. Which of these statements are true?

○ All MFIP cases are TANF cases.

○ All TANF cases are MFIP cases.

○ A MFIP two-parent case can be a TANF case due to SSI or Immigration status

○ DRA stands for Data Reliability Audit.

2) These statements are true.

☼ All TANF cases are MFIP

☼ A MFIP two-parent case can be a TANF case due to SSI or Immigration status

3. The financial worker should communicate with the job counselor when: (Mark all that

apply)

○ Participants graduate from high school or GED program

○ The MAXIS INFC-WORK panel does not show that a referral was successful

○ A case reopens after a recent closing to make sure ES reopens their case

○ Participants report on their HRF that they provided original pay stubs to ES

3) The financial worker should communicate

with the job counselor when:

☼ Participants report on their HRF that they provided pay stubs to ES

The MAXIS to WF1 interface sends updates of the other information to WF1. ES may call the FW to verify referral was sent if there is no referral data on WF1.

4. What is the minimum number of monthly work hours needed by a parent (children aged 8 & 10) to count as successfully participating (in numerator of WPR)?

○ 80 ○ 130

○ 87 ○ 160

4) The minimum number of monthly work hours needed by a parent (children aged 8 & 10) to count as successfully participating (in numerator of WPR) is:

☼ 130There is no childunder age 6 on theparents’ case.

5. Which of the following MAXIS panels provide WPR hours data?

(Mark all that apply)

○ BUSI ○ RBIC○ EMPS ○ JOBS○ JOBS

5) The following MAXIS panels

provide WPR hours data:

☼ JOBS

☼ BUSI & RBIC

09/16/09 11:35:15 MAXIS FMCFAAM1 CAF Question 35 Job Income (JOBS) 0 Of 0 Ref Last First M * Ref Nbr: 01 SMITH, MARY A 01 SMITH MARY A * Income Type: _ Subsidized Income Type: __ 03 HOUSE JACOB B * Ver: _ * Employer: __ ______________________________ * _ Employer Addr GRH Income Unavail 1st Mo: $ ____ * Inc Start:__ __ __ End:__ __ __ Contract Thru:__ __ _ * Retrospective Prospective * Pay Date Gross Wage Pay Date Gross Wage * __ __ __ $ ________ __ __ __ $ ________ * __ __ __ ________ __ __ __ ________ * __ __ __ ________ __ __ __ ________ * __ __ __ ________ __ __ __ ________ * __ __ __ ________ __ __ __ ________ * Total: $ Total: $ * Hrs: ___ Hrs: ___ * Pay Freq: _ Sig Chng: _ _ HC Income Est _ EI Disreg Mode: D Function: STAT Case Nbr: _____123 Month: 09 09 Command: ____ __ __ Sv: 00 PW: X001111 SW: Updated: User: PWRMG72 Enter-PF1---PF2---PF3---PF4---PF5--PF6---PF7---PF8---PF9---PF10--PF11-PF12- HELP PMI EXIT CNOTE PNOTE PREV NEXT EDIT OOPS TRBL INFO

6. Which of the following statements are

false? (Mark all that apply) ○ Round all work hours to the next whole

number.○ Only record prospective hours in the first 2

application months.○ Work study hours count in the work

participation rate.○ For a New Hire DAIL message add a JOBS

panel and record 130 hours.○ The job counselor must tell the financial worker

when income is subsidized to code it on JOBS.

6) The following statements are false:

☼ Rounding all work hours to the next whole number

☼ Only record prospective hours in the first 2 application months

☼ For a New Hire DAIL message add a JOBS panel and record 130 hours

7. Parents can be disregarded from the WPR when those parents are caring for a disabled family member in the home whether or not the disabled member is a

full-time student.

○ True ○ False

7) Parents can be disregarded from the WPR when those parents are caring for a disabled family member in the home whether or not the disabled member is a

full-time student.

☼ True

8. For a past month you realize that some STAT panels are wrong, which of the following statements are true? (Mark all

that apply) ○ Correct it even though you cannot approve the results.○ It does not matter since benefits were already issued.○ JOBS, BUSI, and RBIC updates will be counted for up

to two months after the current TANF report month (e.g. enter hours by February 1 for the November TANF report month.

○ It’s the financial workers responsibility to make sure the data is correct in the current and future month; and approve the STAT updates in ELIG from the current month forward.

8) The following statements are true:

☼ Correct it even though you cannot approve the results.

☼ JOBS, BUSI, and RBIC updates will be counted for up to 2 months after the current TANF report month

☼ It’s the financial workers responsibility to make sure the data is correct in the current and future month; and approve the STAT updates in ELIG from the current month forward.

9. For the TANF Work Participation Case Reviews, the number one cause of financial workers errors has consistently

been: ○ Rounding error in the calculation of Paid

Employment hours (TE02.08.170 eff. 1/08)

○ Math error – simple addition errors

○ Incomplete documentation of work hours (missing pay stub(s) or other employer produced document)

○ Hours recorded are inconsistent with documentation in case file

9) For the TANF Work Participation Case Reviews, the number one cause of financial worker errors has consistently been:

☼ Hours recorded are inconsistent with documentation in case file

10. How many hours are recorded on the JOBS panel from the pay stub below? Hrs: _____

CUB Foods A SUPERVALU Company 4320 W. Thunderbird, Glendale AZ 85306 1990

Pay Group: SH1-111-Cub Store Hrly Non-Exmpt Business Unit: RTLOM Pay Begin Date: 7/26/2009 Check#: 000000014065555 Pay End Date: 8/01/2009 Check Date: 8/07/2009

Participant Name 111 Smith Ave #101 St. Paul MN 55101 SSN: 123-45-6789

Employee ID: 171001 Department: 00051222-FRONT END Location: 1511-STR# 1511 Pay Rate: $8.400000 Hourly

TAX DATA: Federal State Marital Status: Allowances: 0 0 Addl. Pct: Addl. Amt:

HOURS AND EARNINGS TAXES

------------ - Current --------------- ------------YTD ------------ Description Hours Earnings Hours Earnings Description Current YTD Regular 14.96 125.66 67.71 568.76 Fed Withholding 13.54 444.80 Sunday Premium Factor 6.82 3.41 25.79 12.90 Fed Med/EE 2.70 76.97 Sunday Worked 6.82 57.29 25.79 216.64 Fed OASDI 11.56 329.13 Personal / Float Taken & Paid 0.00 4.00 32.40 MN Withholding 7.96 235.74 Prior Reg 0.00 491.21 4,103.51 Prior Sunday – Conversion 0.00 101.16 50.57 Retro Pay 0.00 6.90 Vacation 0.00 26.00 218.40 Holiday Not Worked

0.00 12.00 98.40

Total: 28.60 186.36 753.66 5,308.48 Total: 35.76 1,086.44 BEFORE TAX DEDUCTIONS EMPLOYER PAID BENEFITS AFTER TAX DECUCTIONS

Description Current YTD Description Current YTD Description Current YTD

Dues for Local 11 6.75 155.25

Total: 0.00 0.00 *Taxable 0.00 0.00 Total: 6.75 155.25 TOTAL GROSS FED TAXABLE GROSS TOTAL TAXES TOTAL DEDUCTIONS NET PAY Current: 186.36 YTD: 5,308.48

186.36 5,308.48

35.76 1,086.64

6.75 148.85 155.25 4,066.59

NET PAY DISTRIBUTION Check #000000014065555 143.85 Total: 143.85

10) Record 22 hours on JOBS.HOURS AND EARNINGS

------------ - Current --------------- ------------YTD ------------ Description Hours Earnings Hours Earnings Regular 14.96 125.66 67.71 568.76 Sunday Premium Factor 6.82 3.41 25.79 12.90 Sunday Worked 6.82 57.29 25.79 216.64 Personal / Float Taken & Paid 0.00 4.00 32.40 Prior Reg 0.00 491.21 4,103.51 Prior Sunday – Conversion 0.00 101.16 50.57 Retro Pay 0.00 6.90 Vacation 0.00 26.00 218.40 Holiday Not Worked

0.00 12.00 98.40

Total: 28.60 186.36 753.66 5,308.48

11. My work is a balance between servicing participants to the best of my ability and positively impacting the work participation rate and other programs with accurate data.

○ True ○ False

11. My work is a balance between servicing participants to the best of my ability and positively impacting the work participation rate and other programs with accurate data.

☼ True

TANF Work Participation Case Reviews

• 8 quarters completed (April 07’ – March 09’)

• FFY 2008 report on CountyLink website

• Trends show the two major error categories for financial staff are:

– Computation– Data Discrepancy

Questions?

Submit to rita.galindre@state.mn.us

Thank you for your time!

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Rita M. Galindre