PHCCAnnual Budget

Preparation Workshop

March 16, 2010WC Bldg R Conference Room

9:00 A.M.

W E L C O M E

From

Dr. Katherine Johnson, President

Pasco Hernando Community College

Budget Overview

The State Perspectiveby Ken Burdzinski

Budget Reports & Resources

Budget Status Reports

Budget Process

Budget Requests via SPOLBudget Decision Making

via Budget HearingsPresentation and Approval of

Recommended Budget to DBoTState Budget Approval

Principal Administrators and Budget Supervisors

DR. JOHNSON

Arla Altman Lucy Miller Michael Malizia

Stephen Schroeder

MR. BURDZINSKI

Paul Wright Jan Cessna Jonathan Myers

Brian Horn Vivian Friend Keith Braun John Collins

Principal Administrators and Budget Supervisors

DR. HARRES

Mary Crew Anne Arto Debra McGuigan

Bonnie Clark Sue Matheny Ray Calvert Cheryl Sandoe Jayme Rothberg Michelle Balon

DR. BEARD

Bob Bade Imani Asukile Ron Thiessen Robert Bowman

Donna Burdzinski Debra Marvel Rebecca Shanafelt Greg Hlad Sonia Rodriguez Melissa Rushton

Principal Administrators and Budget Supervisors

DR. STOVALL

Jim Thigpen

DR. GIANNET

Edwin Goolsby

SPOL=StrategicPlanningOnLine

http://spol.phcc.edu/spolnet/

SPOL Process

Proposed Budgets

Enhanced Budgets

Budget Approvals

SPOL Proposed Budgets

Proposed Budgets, also known as recurring base budgets, are budgets composed of operational expenses or funds needed to maintain the Planning Units programs without any changes or Enhancements”.

The proposed budgets have already been loaded into SPOL.

Principal Administrators and Budget Supervisors may change and reallocate proposed budgets between GL Codes or between accounts that are within their Planning Unit.

Must maintain Budget Control Totals

SPOL Budget Enhancements

Any increases or decreases in the proposed budget amount should be handled as an enhanced budget request (including inflationary costs).

Each enhanced budget request must be attached to a “Objective/Task”.

SPOL Approvals

An E-mail is sent to the Principal Administrators notifying them when they need to review and approve budget requests.

Principal Administrators approve or disapprove requests.

SPOL – Budget Preparation Timeline 3/22/10 - 4/02/10 Budget Supervisors enter

budget requests into SPOL

4/05/10 - 4/16/10 Principal Administrators approve/disapprove and prioritize requests in SPOL

4/16/10 Principal Administrators submission of Budget Requests

4/16/10 “Lockdown” SPOL at 4:30 pm

Budget Timeline After SPOL 5/12/10 - 5/13/10 Budget Hearings.

5/17/10 - 5/20/10 Principal Administrators make final decisions on Annual Budget.

6/15/10 Presentation and Approval of Budget to the District Board of Trustees.

6/16/10 - 6/30/10 Presentation of Approved Budget to Faculty and Staff.

6/30/10 Submission of Approved Budget to the Division of Community Colleges.

Budget Office Before SPOL

SPOL Training

Need help?

Additional individual or group training upon request.

ContactBrian Horn, ext 3458Kyle Kilian, ext 3445